HomeMy WebLinkAbout09-02-2015 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, September 2, 2015, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee
Vice-Chair Shawver on Wednesday, September 2, 2015, at 5:00 p.m. in the
Administration Building of the Orange County Sanitation District.
Director Murphy led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
David Shawver, Vice-Chair
Lisa Bartlett
Tom Beamish
Ellery Deaton
Steve Jones
Robert Kiley
Richard Murphy
Steve Nagel
Fred Smith
Chad Wanke
Mariellen Yarc
John Nielsen, Board Chair
Greg Sebourn, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
John Withers, Chair
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations & Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Nick Arhontes, Director of Facility Support Services
Kelly Lore, Clerk of the Board
Jennifer Cabral
Jim Colston
Donald Cutler
Rhea de Guzman
Mark Esquer
Dean Fisher
Norbert Gaia
Alfredo Garcia
Elvia Harvey
Ingrid Hellebrand
Mark Kawamoto
Kathy Millea
Jeff Mohr
Brad Moore
Cindy Murra
Carrie Robles
Julian Sabri
Jackie Santos
Chris Stacklin
Eros Yong
OTHERS PRESENT:
Brad Hogin, General Counsel
Michael Beverage, Alternate Director YLWD
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PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
Committee Vice-Chair Shawver did not provide a report.
REPORT OF GENERAL MANAGER:
General Manager, Jim Herberg announced that the SAWPA sponsored tour will take
place tomorrow, September 3 at 9:00 a.m. and will include a few board members and
staff.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED. and DULY CARRIED TO: Approve Minutes of the
July 1, 2015, Operations Committee Meeting.
AYES: Beamish, Deaton, Kiley, Murphy, Nagel, Nielsen, Sebourn,
Shawver, Smith, F., Wanke, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bartlett, Jones and Withers
2. PURCHASE OF A LIQUID CHROMATOGRAPHY -MASS SPECTROMETRY
SYSTEM (Ed Torres)
MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
Award a purchase order to Agilent Technologies, Inc., for a Liquid
Chromatography/Mass Spectrometry Instrument with an On-Line Solid Phase
Extraction, Specification No. E-2015-645BD-R2, for a total amount not to exceed
$465,330.
AYES: Beamish, Deaton, Kiley, Murphy, Nagel, Nielsen, Sebourn,
Shawver, Smith, F., Wanke, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bartlett, Jones and Withers
Director Bartlett arrived at 5:04 p.m.
Director Jones arrived at 5:08 p.m
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NON-CONSENT CALENDAR:
CIP Project Manager Jeff Mohr presented an informative PowerPoint presentation on the
Solids Thickening and Dewatering at Plant No. 2 which included: Project scope; contract
schedule; construction challenges of the center foundation for 4th DAFT; digester concrete
issues and Digester K transfer pump replacement. Mr. Mohr explained resulting costs of
addressing unknown conditions and the requirement of addition contingency.
Staff responded to questions from the committee regarding: cracking, which was not
related to seismic activity; installation of rebar; types of material used; pressure grouting
technique; normal contingencies; and the need for all four DAFT's to be operational.
3. SOLIDS THICKENING AND PROCESSING AT PLANT NO. 2, PROJECT
NO. P2-89 (Rob Thompson)
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a contingency increase of $526,868 (2%) to the construction contract with
W.M. Lyles Company (WML) for Solids Thickening and Processing at Plant No. 2,
Project No. P2-89, for a total contingency of $2,634,340 (10%).
AYES: Bartlett, Beamish, Deaton, Jones, Kiley, Murphy, Nagel,
Nielsen, Sebourn, Shawver, Smith, F., Wanke, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Withers
INFORMATION ITEMS:
4. GROUND WATER REPLENISHMENT SYSTEM (Rob Thompson)
Engineering Manager Kathy Millea provided a PowerPoint presentation providing
an overview of the Groundwater Replenishment System which included: changes
from wastewater treatment to resource recovery; 10-year partnership between
OCWD and OCSD partnership, services areas; critical source of water; GWRS
logistics, process and distribution system; Steering Committee members; agency
contributions to and direct benefits from GWRS. Ms. Millea provided the
challenges faced with the system as well as a look into future plans.
Staff responded to questions pertaining to: reasons for mid-basin injection;
inclusion of SARI line into GWRS and the economic effects of that inclusion.
Concerns were raised of our long term $1 lease of 10 acres of land to the water
district for the GWRS and providing waste water for free. Mr. Herberg responded
that the success of the GWRS has been based on the exceptional partnership and
joint projects we share with the water district. He stated that if we were to charge
the water district for the use of the land and water, those charges would inevitably
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be forwarded to the ratepayers. Chair Nielsen reiterated that because of our
cooperation agreements, we have experienced excellent joint agency project
coordination for many years .
Director Deaton also commented that if, as a resident, she were charged more for
the water received from the water district, she would in turn ask for a decrease to
her sewer rates.
5. QUARTERLY ODOR COMPLAINT REPORT (Ed Torres)
Director of Operations of Maintenance, Ed Torres, provided a report on odor
complaints for the fourth quarter of FY 2014/15.
DEPARTMENT HEAD REPORTS:
Nick Arhontes, Director of Engineering, introduced Engineering Manager, Mark Esquer
who informed the Committee of the progress of the repair to manhole structures of the
Warner Ave. Relief Sewer Project No. FR12-003 and the unanticipated problems which
have incurred additional costs. Mr. Esquer further stated that this necessitates bringing
a change order to the Board of Directors later this month .
Director of Engineering, Rob Thompson updated the committee of the progress of the
Newport Force Main project. He informed that unanticipated issues, as the contractor is
about to start on Phase II, which include changes requested by the City of Newport Beach
and Cal Trans regarding certain work restrictions, will impact the approved construction
contingency . Mr . Thompson stated that an item will be brought to forward next month for
additional contingency.
Mr. Thompson also introduced Jeff Mohr who has been promoted to Engineering
Manager of the project management office .
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None.
ADJOURNMENT
At 5:50 p.m., Committee Vice-Chair Shawver declared the meeting adjourned to the next
scheduled meeting of Wednesday, October 7, 2015 at 5:00 p.m.
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