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HomeMy WebLinkAbout09-02-2015 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, September 2, 2015, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Vice-Chair Shawver on Wednesday, September 2, 2015, at 5:00 p.m. in the Administration Building of the Orange County Sanitation District. Director Murphy led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: David Shawver, Vice-Chair Lisa Bartlett Tom Beamish Ellery Deaton Steve Jones Robert Kiley Richard Murphy Steve Nagel Fred Smith Chad Wanke Mariellen Yarc John Nielsen, Board Chair Greg Sebourn, Board Vice-Chair COMMITTEE MEMBERS ABSENT: John Withers, Chair STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Rob Thompson, Director of Engineering Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Nick Arhontes, Director of Facility Support Services Kelly Lore, Clerk of the Board Jennifer Cabral Jim Colston Donald Cutler Rhea de Guzman Mark Esquer Dean Fisher Norbert Gaia Alfredo Garcia Elvia Harvey Ingrid Hellebrand Mark Kawamoto Kathy Millea Jeff Mohr Brad Moore Cindy Murra Carrie Robles Julian Sabri Jackie Santos Chris Stacklin Eros Yong OTHERS PRESENT: Brad Hogin, General Counsel Michael Beverage, Alternate Director YLWD 09/02/2015 Operations Committee Minutes Page 1of4 PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: Committee Vice-Chair Shawver did not provide a report. REPORT OF GENERAL MANAGER: General Manager, Jim Herberg announced that the SAWPA sponsored tour will take place tomorrow, September 3 at 9:00 a.m. and will include a few board members and staff. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED. and DULY CARRIED TO: Approve Minutes of the July 1, 2015, Operations Committee Meeting. AYES: Beamish, Deaton, Kiley, Murphy, Nagel, Nielsen, Sebourn, Shawver, Smith, F., Wanke, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bartlett, Jones and Withers 2. PURCHASE OF A LIQUID CHROMATOGRAPHY -MASS SPECTROMETRY SYSTEM (Ed Torres) MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Award a purchase order to Agilent Technologies, Inc., for a Liquid Chromatography/Mass Spectrometry Instrument with an On-Line Solid Phase Extraction, Specification No. E-2015-645BD-R2, for a total amount not to exceed $465,330. AYES: Beamish, Deaton, Kiley, Murphy, Nagel, Nielsen, Sebourn, Shawver, Smith, F., Wanke, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bartlett, Jones and Withers Director Bartlett arrived at 5:04 p.m. Director Jones arrived at 5:08 p.m 09/02/2015 Operations Committee Minutes Page 2 of4 NON-CONSENT CALENDAR: CIP Project Manager Jeff Mohr presented an informative PowerPoint presentation on the Solids Thickening and Dewatering at Plant No. 2 which included: Project scope; contract schedule; construction challenges of the center foundation for 4th DAFT; digester concrete issues and Digester K transfer pump replacement. Mr. Mohr explained resulting costs of addressing unknown conditions and the requirement of addition contingency. Staff responded to questions from the committee regarding: cracking, which was not related to seismic activity; installation of rebar; types of material used; pressure grouting technique; normal contingencies; and the need for all four DAFT's to be operational. 3. SOLIDS THICKENING AND PROCESSING AT PLANT NO. 2, PROJECT NO. P2-89 (Rob Thompson) MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Approve a contingency increase of $526,868 (2%) to the construction contract with W.M. Lyles Company (WML) for Solids Thickening and Processing at Plant No. 2, Project No. P2-89, for a total contingency of $2,634,340 (10%). AYES: Bartlett, Beamish, Deaton, Jones, Kiley, Murphy, Nagel, Nielsen, Sebourn, Shawver, Smith, F., Wanke, and Yarc NOES: None ABSTENTIONS: None ABSENT: Withers INFORMATION ITEMS: 4. GROUND WATER REPLENISHMENT SYSTEM (Rob Thompson) Engineering Manager Kathy Millea provided a PowerPoint presentation providing an overview of the Groundwater Replenishment System which included: changes from wastewater treatment to resource recovery; 10-year partnership between OCWD and OCSD partnership, services areas; critical source of water; GWRS logistics, process and distribution system; Steering Committee members; agency contributions to and direct benefits from GWRS. Ms. Millea provided the challenges faced with the system as well as a look into future plans. Staff responded to questions pertaining to: reasons for mid-basin injection; inclusion of SARI line into GWRS and the economic effects of that inclusion. Concerns were raised of our long term $1 lease of 10 acres of land to the water district for the GWRS and providing waste water for free. Mr. Herberg responded that the success of the GWRS has been based on the exceptional partnership and joint projects we share with the water district. He stated that if we were to charge the water district for the use of the land and water, those charges would inevitably 09/02/2015 Operations Committee Minutes Page 3 of 4 be forwarded to the ratepayers. Chair Nielsen reiterated that because of our cooperation agreements, we have experienced excellent joint agency project coordination for many years . Director Deaton also commented that if, as a resident, she were charged more for the water received from the water district, she would in turn ask for a decrease to her sewer rates. 5. QUARTERLY ODOR COMPLAINT REPORT (Ed Torres) Director of Operations of Maintenance, Ed Torres, provided a report on odor complaints for the fourth quarter of FY 2014/15. DEPARTMENT HEAD REPORTS: Nick Arhontes, Director of Engineering, introduced Engineering Manager, Mark Esquer who informed the Committee of the progress of the repair to manhole structures of the Warner Ave. Relief Sewer Project No. FR12-003 and the unanticipated problems which have incurred additional costs. Mr. Esquer further stated that this necessitates bringing a change order to the Board of Directors later this month . Director of Engineering, Rob Thompson updated the committee of the progress of the Newport Force Main project. He informed that unanticipated issues, as the contractor is about to start on Phase II, which include changes requested by the City of Newport Beach and Cal Trans regarding certain work restrictions, will impact the approved construction contingency . Mr . Thompson stated that an item will be brought to forward next month for additional contingency. Mr. Thompson also introduced Jeff Mohr who has been promoted to Engineering Manager of the project management office . OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: None. ADJOURNMENT At 5:50 p.m., Committee Vice-Chair Shawver declared the meeting adjourned to the next scheduled meeting of Wednesday, October 7, 2015 at 5:00 p.m. 09/02/2015 Operations Committee Minutes Page 4 of 4