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HomeMy WebLinkAbout07-01-2015 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, July 1, 2015, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Chair Withers on Wednesday, July 1, 2015, at 5:02 p.m. in the Administration Building of the Orange County Sanitation District. Vice-Chair Sebourn led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Withers, Chair David Shawver, Vice-Chair Tom Beamish Ellery Deaton Steve Jones Robert Kiley Richard Murphy Fred Smith Chad Wanke Mariellen Yarc John Nielsen, Board Chair Greg Sebourn, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Lisa Bartlett Steve Nagel PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Rob Thompson, Director of Engineering Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Nick Arhontes, Director of Facility Support Services Kelly Lore, Clerk of the Board Cindi Ambrose Jeff Brown Jennifer Cabral Carla Dillon Mark Esquer Dean Fisher Norbert Gaia Al Garcia Kathy Millea Eros Yong OTHERS PRESENT: Brad Hogin, General Counsel Michael Beverage, Alternate Director YLWD Committee Chair Withers did not provide a report. 07/01/2015 Operations Committee Minutes Page 1of5 REPORT OF GENERAL MANAGER: General Manager, Jim Herberg announced that there were commemorative giveaways from the GWRS Expansion Dedication Ceremony available at the back table along with OCSD Safety Calendars, which feature art from students K-12. CONSENT CALENDAR: 1 . MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the regular Operations Committee Meeting of June 3, 2015. AYES: NOES: Beamish, Deaton, Kiley, Murphy, Nielsen, Sebourn, Shawver, Smith, F., Wanke, Withers and Yarc None ABSTENTIONS: None ABSENT: Bartlett; Jones and Nagel 2. MOVED, SECONDED, and DULY CARRIED TO: Approve Amendment No. 1 to the Service Contract with Hoffman Southwest Corp., dba Professional Pipe Services, for Industrial Cleaning Services, Specification No. S-2014-621 BD, for the period December 11, 2014 through December 10, 2015, for an additional amount of $35,000 for a total contract amount not to exceed $167,000. AYES: NOES: Beamish, Deaton, Kiley, Murphy, Nielsen, Sebourn, Shawver, Smith, F., Wanke, Withers and Yarc None ABSTENTIONS: None ABSENT: Bartlett; Jones and Nagel NON-CONSENT CALENDAR: Engineering Supervisor Carla Dillon provided an informative PowerPoint presentation regarding Item 3 which included: project overview and challenges; design and construction costs; and most qualified design firm. Director of Engineering Rob Thompson responded to questions from the Committee regarding: bidding processes; cost v. bid of Professional Design Services; cost comparison to other similar projects; qualified bidder distinctions, expertise of firm, scope of work, etc.; and information pertaining to the firm recommended for award. 07/01/2015 Operations Committee Minutes Page 2 of 5 General Counsel, Brad Hogin answered questions regarding the bidding process as it pertains to the government code and the specific procedure in the OCSD Purchasing Ordinance. It was requested by the Committee that the Engineer's cost estimate be included in future Agenda reports. Director Jones arrived at 5:17 p.m. 3. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors: A. Approve a Professional Design Services Agreement with MWH Americas, Inc. to provide engineering design services for the Rehabilitation of Seal Beach Pump Station, Project No. 3-62, for an amount not to exceed $6.917.347; $6,917,175; and B. Approve a contingency of $6Q1 ,735 $691,718 (10%). AYES: NOES: Beamish, Deaton, Jones, Kiley, Murphy, Nielsen, Sebourn, Shawver, Smith, F., Wanke, Withers and Yarc None ABSTENTIONS: None ABSENT: Bartlett and Nagel Director of Engineering Rob Thompson, provided additional information regarding Item 4. He stated that in October of 2014, staff provided initial information regarding the AquaCritox® process. A quick overview of the pilot unit and the opportunities to this process were provided. Mr. Thompson answered questions regarding: TAG technology assessment group, screening new technologies; phasing this in at end of life for facilities that need rebuilding; no effect to the new building construction; possible grants to pay for this research; energy return on the energy used; efficiency of this system; and possible dangers of these types of facilities. Mr. Thompson introduced Senior Engineer, Jeff Brown who provided further information regarding this technology and possible cost savings. The committee requested that the information provided in October of 2014 be sent to them. 4. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors: A. Establish a budget for an AquaCritox® Demonstration Project Evaluation Study, Project No. SP-125-17, in the amount of $423,000. 07/01/2015 Operations Committee Minutes Page 3 of 5 B. Approve a Sole Source Professional Services Agreement with SCFI Group Limited to conduct an Evaluation Study for the AquaCritox® Demonstration Project, Project No. SP-125-17, for an amount not to exceed $311,460; and C. Approve a contingency of $31,200 (10%) AYES: NOES: Beamish, Deaton, Jones, Kiley, Murphy, Nielsen, Sebourn, Shawver, Smith, F., Wanke, Withers and Yarc None ABSTENTIONS: None ABSENT: Bartlett and Nagel INFORMATION ITEMS: None. DEPARTMENT HEAD REPORTS: Director of Engineering, Rob Thompson, provided information regarding a request for additional funds for the on-call services of Koury Engineering & Testing Inc., which will be brought to the Board for approval later this month. The additional request is needed to support unforeseen inspections of structural steel installation on project P1-101 construction. Director of Operations and Maintenance, Ed Torres informed the Committee of upcoming tours that are being offered on the OCSD Ocean Monitoring Vessel, the Nerissa. The Clerk of the Board will contact the Directors with the dates and times. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: None. 07/01/2015 Operations Committee Minutes Page 4 of 5 ADJOURNMENT At 5:50 p.m., Committee Chair Withers declared the meeting adjourned to the next scheduled meeting of Wednesday, September 2 , 2015 at 5:00 p.m. Submitted by, 07/01/2015 Operations Committee Minutes Page 5 of 5