HomeMy WebLinkAbout07-01-2015 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, July 1, 2015, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee Chair
Withers on Wednesday, July 1, 2015, at 5:02 p.m. in the Administration Building of the
Orange County Sanitation District.
Vice-Chair Sebourn led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Withers, Chair
David Shawver, Vice-Chair
Tom Beamish
Ellery Deaton
Steve Jones
Robert Kiley
Richard Murphy
Fred Smith
Chad Wanke
Mariellen Yarc
John Nielsen, Board Chair
Greg Sebourn, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Lisa Bartlett
Steve Nagel
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations & Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Nick Arhontes, Director of Facility Support Services
Kelly Lore, Clerk of the Board
Cindi Ambrose
Jeff Brown
Jennifer Cabral
Carla Dillon
Mark Esquer
Dean Fisher
Norbert Gaia
Al Garcia
Kathy Millea
Eros Yong
OTHERS PRESENT:
Brad Hogin, General Counsel
Michael Beverage, Alternate Director YLWD
Committee Chair Withers did not provide a report.
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REPORT OF GENERAL MANAGER:
General Manager, Jim Herberg announced that there were commemorative giveaways
from the GWRS Expansion Dedication Ceremony available at the back table along with
OCSD Safety Calendars, which feature art from students K-12.
CONSENT CALENDAR:
1 . MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of the regular
Operations Committee Meeting of June 3, 2015.
AYES:
NOES:
Beamish, Deaton, Kiley, Murphy, Nielsen, Sebourn,
Shawver, Smith, F., Wanke, Withers and Yarc
None
ABSTENTIONS: None
ABSENT: Bartlett; Jones and Nagel
2. MOVED, SECONDED, and DULY CARRIED TO: Approve Amendment No. 1 to
the Service Contract with Hoffman Southwest Corp., dba Professional Pipe
Services, for Industrial Cleaning Services, Specification No. S-2014-621 BD, for the
period December 11, 2014 through December 10, 2015, for an additional amount
of $35,000 for a total contract amount not to exceed $167,000.
AYES:
NOES:
Beamish, Deaton, Kiley, Murphy, Nielsen, Sebourn,
Shawver, Smith, F., Wanke, Withers and Yarc
None
ABSTENTIONS: None
ABSENT: Bartlett; Jones and Nagel
NON-CONSENT CALENDAR:
Engineering Supervisor Carla Dillon provided an informative PowerPoint presentation
regarding Item 3 which included: project overview and challenges; design and
construction costs; and most qualified design firm.
Director of Engineering Rob Thompson responded to questions from the Committee
regarding: bidding processes; cost v. bid of Professional Design Services; cost
comparison to other similar projects; qualified bidder distinctions, expertise of firm, scope
of work, etc.; and information pertaining to the firm recommended for award.
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General Counsel, Brad Hogin answered questions regarding the bidding process as it
pertains to the government code and the specific procedure in the OCSD Purchasing
Ordinance.
It was requested by the Committee that the Engineer's cost estimate be included in future
Agenda reports.
Director Jones arrived at 5:17 p.m.
3. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors:
A. Approve a Professional Design Services Agreement with MWH Americas,
Inc. to provide engineering design services for the Rehabilitation of Seal
Beach Pump Station, Project No. 3-62, for an amount not to exceed
$6.917.347; $6,917,175; and
B. Approve a contingency of $6Q1 ,735 $691,718 (10%).
AYES:
NOES:
Beamish, Deaton, Jones, Kiley, Murphy, Nielsen, Sebourn,
Shawver, Smith, F., Wanke, Withers and Yarc
None
ABSTENTIONS: None
ABSENT: Bartlett and Nagel
Director of Engineering Rob Thompson, provided additional information regarding Item 4.
He stated that in October of 2014, staff provided initial information regarding the
AquaCritox® process. A quick overview of the pilot unit and the opportunities to this
process were provided.
Mr. Thompson answered questions regarding: TAG technology assessment group,
screening new technologies; phasing this in at end of life for facilities that need rebuilding;
no effect to the new building construction; possible grants to pay for this research; energy
return on the energy used; efficiency of this system; and possible dangers of these types
of facilities. Mr. Thompson introduced Senior Engineer, Jeff Brown who provided further
information regarding this technology and possible cost savings. The committee
requested that the information provided in October of 2014 be sent to them.
4. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors:
A. Establish a budget for an AquaCritox® Demonstration Project Evaluation
Study, Project No. SP-125-17, in the amount of $423,000.
07/01/2015 Operations Committee Minutes Page 3 of 5
B. Approve a Sole Source Professional Services Agreement with SCFI Group
Limited to conduct an Evaluation Study for the AquaCritox® Demonstration
Project, Project No. SP-125-17, for an amount not to exceed $311,460; and
C. Approve a contingency of $31,200 (10%)
AYES:
NOES:
Beamish, Deaton, Jones, Kiley, Murphy, Nielsen, Sebourn,
Shawver, Smith, F., Wanke, Withers and Yarc
None
ABSTENTIONS: None
ABSENT: Bartlett and Nagel
INFORMATION ITEMS:
None.
DEPARTMENT HEAD REPORTS:
Director of Engineering, Rob Thompson, provided information regarding a request for
additional funds for the on-call services of Koury Engineering & Testing Inc., which will be
brought to the Board for approval later this month. The additional request is needed to
support unforeseen inspections of structural steel installation on project P1-101
construction.
Director of Operations and Maintenance, Ed Torres informed the Committee of upcoming
tours that are being offered on the OCSD Ocean Monitoring Vessel, the Nerissa. The
Clerk of the Board will contact the Directors with the dates and times.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None.
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ADJOURNMENT
At 5:50 p.m., Committee Chair Withers declared the meeting adjourned to the next
scheduled meeting of Wednesday, September 2 , 2015 at 5:00 p.m.
Submitted by,
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