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HomeMy WebLinkAbout06-03-2015 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, June 3, 2015, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Chair Sebourn on Wednesday, June 3, 2015, at 5:03 p.m. in the Administration Building of the Orange County Sanitation District. Committee Chair Sebourn led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: STAFF PRESENT: Greg Sebourn, Chair David Shawver, Vice-Chair Lisa Bartlett Ellery Deaton Steve Jones Robert Kiley Lucille Kring Richard Murphy Steve Nagel Fred Smith Chad Wanke Tom Beamish, Board Chair John Nielsen, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Mariellen Yarc Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Rob Thompson, Director of Engineering Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Clerk of the Board Jeff Armstrong Jennifer Cabral Jim Colston Ron Coss Rudy Davila Carla Dillon Mark Esquer Dean Fisher Norbert Gaia Rob Gamber Al Garcia Ingrid Hellenbrand Kathy Millea Jeff Mohr Cahn Nguyen Wendy Sevenandt Sarah Strader Ted Vitro Eros Yong OTHERS PRESENT: Brad Hagin, General Counsel Joe Toolson, OCTA Evelyn French, OCTA/Simon Wong Eng. Stephen Beay, OCTA 06/03/2015 Operations Committee Minutes Page 1of6 PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: Committee Chair Sebourn did not provide a report. REPORT OF GENERAL MANAGER: General Manager, Jim Herberg did not provide a report. CONSENT CALENDAR: 1. MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of May 6, 2015. AYES: NOES: Bartlett; Beamish, Deaton, Jones, Kiley, Kring, Murphy, Nielsen, Sebourn, Shawver, Smith, F., and Wanke None ABSTENTIONS: None ABSENT: Nagel and Yarc 2. MOVED, SECONDED, and DULY CARRIED TO: A. Award a Service Contract to EnviroSupply & Service Inc. for Plant No. 2, Central Generation Facility Fuel Gas Cleaning System, Carbon Change- Out [replacement]; Specification No. S-2015-656BD, for a total amount not to exceed $110,187.07 forthe period July 1, 2015 through June 30, 2016, with four (4) one-year renewal options; and B. Approve a contingency of $11,018.70 (10%). AYES: NOES: Bartlett; Beamish, Deaton, Jones, Kiley, Kring, Murphy, Nielsen, Sebourn, Shawver, Smith, F., and Wanke None ABSTENTIONS: None ABSENT: Nagel and Yarc 06/03/2015 Operations Committee Minutes Page 2 of 6 4. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors: Approve Amendment No. 1 of the OC Waste and Recycling Waste Disposal Agreement, extending the initial term of the Agreement from June 30, 2020 to June 30, 2025. AYES: Bartlett; Beamish, Deaton, Jones, Kiley, Kring, Murphy, Nielsen, Sebourn, Shawver, Smith, F., and Wanke NOES: None ABSTENTIONS: None ABSENT: Nagel and Yarc Item 3 was pulled and heard separately. Operations Chair Sebourn and Director Bartlett recused themselves and left the room during discussion and vote. Operations Vice-Chair Shawver presided. 3. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors: A. Approve annual Professional Design Services Agreements with Dudek; Lee & Ro, Inc.; GHD; AECOM; Hazen and Sawyer; RMC Water and Environment; Projectline Technical Services, Inc.; Tait & Associates, Inc.; Beyaz & Patel, Inc.; IDS Group, Inc.; Kleinfelder, Inc.; and RMS Engineering and Design, Inc. for professional engineering design and construction support services projects, Contract No. FE15-00-XX, commencing July 1, 2015 with a maximum annual fiscal year contract limitation not to exceed $400,000 for each Professional Design Services Agreement; and, B. Approve up to two additional one-year optional extensions. AYES: NOES: Beamish, Deaton, Jones, Kiley, Kring, Murphy, Nielsen, Shawver, Smith, F., and Wanke None ABSTENTIONS: Bartlett (recused) and Sebourn (recused) ABSENT: Nagel and Yarc 06/03/2015 Operations Committee Minutes Page 3 of6 NON-CONSENT CALENDAR: Operations Chair Sebourn recused himself from Item 5 and left the room during discussion and vote. Operations Vice-Chair Shawver presided. Director of Engineering, Rob Thompson provided a short oral presentation regarding this item. 5. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors: A. Approve a budget increase of $300,000, which would increase the project total amount to $1,900,000 for the Odor Control Master Plan, Project No. SP-166; B. Approve a Professional Services Agreement with CH2M-Hill to provide Engineering Services for Odor Control Master Plan, Project No. SP-166, for an amount not to exceed $790,285; and C. Approve a contingency of $118,543 (15%) AYES: Bartlett, Beamish, Deaton, Jones, Kiley, Kring, Murphy, Nielsen, Shawver, Smith, F., and Wanke NOES: None ABSTENTIONS: Sebourn (recused) ABSENT: Nagel and Yarc 6. Information Only -1-405 Widening Impacts to the Orange County Sanitation District's Plant No. 1 Facilities. Engineering Manager Kathy Millea and Joe Toolsen, OCTA, provided a PowerPoint presentation and answered questions regarding: timelines; preliminary designs; and a potential joint contract. Director Nagel arrived at 5:20 p.m. Director of Engineering, Rob Thompson provided an informative PowerPoint presentation regarding Item 7. He then answered questions from the Committee regarding: Price per foot; conservative estimate; financing; available funds; project management; design bid build; and cost increases. 06/03/2015 Operations Committee Minutes Page 4 of 6 7. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors: A. Establish a budget for Administrative Facilities Replacement at Plant No. 1, Project No. P1-128, in the amount of $168,000,000 and; B. Rename the project. AYES Bartlett, Beamish, Deaton, Jones, Kiley, Kring, Nielsen, Sebourn, Shawver, Smith, F., and Wanke NOES: Nagel ABSTENTIONS: Murphy ABSENT: Yarc INFORMATION ITEMS: 8. Environmental Laboratory and Ocean Monitoring Director of Operations and Maintenance Ed Torres introduced Environmental Lab & Ocean Monitoring Manager, Ron Coss; Environmental Supervisor, Jeff Armstrong; Sr. Environmental Specialist, Rob Gamber and Laboratory Supervisor Canh Nguyen who presented an informative PowerPoint presentation which included an overview of Division 890, Environmental Monitoring, Toxicological Monitoring and Compounds of Emerging Concern. Chair Beamish left the meeting at 6:02 p.m. 9. Quarterly Odor Complaint Report Director of Operations and Maintenance Ed Torres provided an oral report. DEPARTMENT HEAD REPORTS: Mr. Thompson notified the Committee that Engineering Manager Mike Puccio resigned. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: Vice-Chair Nielsen invited everyone to attend the annual City of Tustin, Chili Cookoff on Saturday, June 5th from 11 :00 a.m. -4:00 p.m. Mr. Herberg also stated that OCSD will have an informational booth at that event. 06/03/2015 Operations Committee Minutes Page 5 of6 ADJOURNMENT At 6:43 p.m., Committee Chair Sebourn declared the meeting adjourned to the next scheduled meeting of Wednesday, July 1, 2015 at 5:00 p.m. Subm itted by, 06/03/2015 Operations Committee Minutes Page 6 of6