HomeMy WebLinkAbout06-03-2015 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, June 3, 2015, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee Chair
Sebourn on Wednesday, June 3, 2015, at 5:03 p.m. in the Administration Building of the
Orange County Sanitation District.
Committee Chair Sebourn led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT: STAFF PRESENT:
Greg Sebourn, Chair
David Shawver, Vice-Chair
Lisa Bartlett
Ellery Deaton
Steve Jones
Robert Kiley
Lucille Kring
Richard Murphy
Steve Nagel
Fred Smith
Chad Wanke
Tom Beamish, Board Chair
John Nielsen, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Mariellen Yarc
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations & Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Kelly Lore, Clerk of the Board
Jeff Armstrong
Jennifer Cabral
Jim Colston
Ron Coss
Rudy Davila
Carla Dillon
Mark Esquer
Dean Fisher
Norbert Gaia
Rob Gamber
Al Garcia
Ingrid Hellenbrand
Kathy Millea
Jeff Mohr
Cahn Nguyen
Wendy Sevenandt
Sarah Strader
Ted Vitro
Eros Yong
OTHERS PRESENT:
Brad Hagin, General Counsel
Joe Toolson, OCTA
Evelyn French, OCTA/Simon Wong Eng.
Stephen Beay, OCTA
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PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
Committee Chair Sebourn did not provide a report.
REPORT OF GENERAL MANAGER:
General Manager, Jim Herberg did not provide a report.
CONSENT CALENDAR:
1. MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of
May 6, 2015.
AYES:
NOES:
Bartlett; Beamish, Deaton, Jones, Kiley, Kring, Murphy,
Nielsen, Sebourn, Shawver, Smith, F., and Wanke
None
ABSTENTIONS: None
ABSENT: Nagel and Yarc
2. MOVED, SECONDED, and DULY CARRIED TO:
A. Award a Service Contract to EnviroSupply & Service Inc. for Plant No. 2,
Central Generation Facility Fuel Gas Cleaning System, Carbon Change-
Out [replacement]; Specification No. S-2015-656BD, for a total amount not
to exceed $110,187.07 forthe period July 1, 2015 through June 30, 2016,
with four (4) one-year renewal options; and
B. Approve a contingency of $11,018.70 (10%).
AYES:
NOES:
Bartlett; Beamish, Deaton, Jones, Kiley, Kring, Murphy,
Nielsen, Sebourn, Shawver, Smith, F., and Wanke
None
ABSTENTIONS: None
ABSENT: Nagel and Yarc
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4. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors:
Approve Amendment No. 1 of the OC Waste and Recycling Waste Disposal
Agreement, extending the initial term of the Agreement from June 30, 2020 to
June 30, 2025.
AYES: Bartlett; Beamish, Deaton, Jones, Kiley, Kring, Murphy,
Nielsen, Sebourn, Shawver, Smith, F., and Wanke
NOES: None
ABSTENTIONS: None
ABSENT: Nagel and Yarc
Item 3 was pulled and heard separately.
Operations Chair Sebourn and Director Bartlett recused themselves and left the room
during discussion and vote.
Operations Vice-Chair Shawver presided.
3. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors:
A. Approve annual Professional Design Services Agreements with Dudek;
Lee & Ro, Inc.; GHD; AECOM; Hazen and Sawyer; RMC Water and
Environment; Projectline Technical Services, Inc.; Tait & Associates, Inc.;
Beyaz & Patel, Inc.; IDS Group, Inc.; Kleinfelder, Inc.; and RMS Engineering
and Design, Inc. for professional engineering design and construction
support services projects, Contract No. FE15-00-XX, commencing July 1,
2015 with a maximum annual fiscal year contract limitation not to exceed
$400,000 for each Professional Design Services Agreement; and,
B. Approve up to two additional one-year optional extensions.
AYES:
NOES:
Beamish, Deaton, Jones, Kiley, Kring, Murphy, Nielsen,
Shawver, Smith, F., and Wanke
None
ABSTENTIONS: Bartlett (recused) and Sebourn (recused)
ABSENT: Nagel and Yarc
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NON-CONSENT CALENDAR:
Operations Chair Sebourn recused himself from Item 5 and left the room during
discussion and vote.
Operations Vice-Chair Shawver presided.
Director of Engineering, Rob Thompson provided a short oral presentation regarding this
item.
5. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors:
A. Approve a budget increase of $300,000, which would increase the project
total amount to $1,900,000 for the Odor Control Master Plan, Project No.
SP-166;
B. Approve a Professional Services Agreement with CH2M-Hill to provide
Engineering Services for Odor Control Master Plan, Project No. SP-166, for
an amount not to exceed $790,285; and
C. Approve a contingency of $118,543 (15%)
AYES: Bartlett, Beamish, Deaton, Jones, Kiley, Kring, Murphy,
Nielsen, Shawver, Smith, F., and Wanke
NOES: None
ABSTENTIONS: Sebourn (recused)
ABSENT: Nagel and Yarc
6. Information Only -1-405 Widening Impacts to the Orange County Sanitation
District's Plant No. 1 Facilities.
Engineering Manager Kathy Millea and Joe Toolsen, OCTA, provided a
PowerPoint presentation and answered questions regarding: timelines; preliminary
designs; and a potential joint contract.
Director Nagel arrived at 5:20 p.m.
Director of Engineering, Rob Thompson provided an informative PowerPoint
presentation regarding Item 7. He then answered questions from the Committee
regarding: Price per foot; conservative estimate; financing; available funds; project
management; design bid build; and cost increases.
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7. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors:
A. Establish a budget for Administrative Facilities Replacement at Plant No. 1,
Project No. P1-128, in the amount of $168,000,000 and;
B. Rename the project.
AYES Bartlett, Beamish, Deaton, Jones, Kiley, Kring, Nielsen,
Sebourn, Shawver, Smith, F., and Wanke
NOES: Nagel
ABSTENTIONS: Murphy
ABSENT: Yarc
INFORMATION ITEMS:
8. Environmental Laboratory and Ocean Monitoring
Director of Operations and Maintenance Ed Torres introduced Environmental Lab
& Ocean Monitoring Manager, Ron Coss; Environmental Supervisor, Jeff
Armstrong; Sr. Environmental Specialist, Rob Gamber and Laboratory Supervisor
Canh Nguyen who presented an informative PowerPoint presentation which
included an overview of Division 890, Environmental Monitoring, Toxicological
Monitoring and Compounds of Emerging Concern.
Chair Beamish left the meeting at 6:02 p.m.
9. Quarterly Odor Complaint Report
Director of Operations and Maintenance Ed Torres provided an oral report.
DEPARTMENT HEAD REPORTS:
Mr. Thompson notified the Committee that Engineering Manager Mike Puccio resigned.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
Vice-Chair Nielsen invited everyone to attend the annual City of Tustin, Chili Cookoff on
Saturday, June 5th from 11 :00 a.m. -4:00 p.m. Mr. Herberg also stated that OCSD will
have an informational booth at that event.
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ADJOURNMENT
At 6:43 p.m., Committee Chair Sebourn declared the meeting adjourned to the next
scheduled meeting of Wednesday, July 1, 2015 at 5:00 p.m.
Subm itted by,
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