HomeMy WebLinkAbout05-06-2015 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on May 6, 2015, at 5:00 p.m. at the District's Administrative Office. Committee
Chair Sebourn called the meeting to order and led the Flag Salute.
A quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Greg Sebourn, Chair Jim Herberg, General Manager
David Shawver, Vice-Chair Bob Ghirelli, Assistant General Manager
Lisa Bartlett Rob Thompson, Director of Engineering
Ellery Deaton Ed Torres, Director of Operations & Maintenance
Steve Jones Lorenzo Tyner, Director of Finance &
Robert Kiley Administrative Services
Lucille Kring Kelly Lore, Clerk of the Board
Richard Murphy Cindi Ambrose
Fred Smith Jennifer Cabral
Michael Vo (Alternate) Michelle Chewning
Chad Wanke Jim Colston
Mariellen Yarc Carla Dillon
John Nielsen, Board Vice-Chair Natasha Dubrovski
Operations Directors Absent:
Tom Beamish, Board Chair
PUBLIC COMMENTS:
None.
Dean Fisher
Norbert Gaia
Al Garcia
Rebecca Long
Kathy Millea
Jeff Mohr
Mike Puccio
Robert Thiede
Eros Yong
Others Present:
Brad Hagin, General Counsel
Bob Ooten (Alternate Director)
Mike Beverage (Alternate Director)
Dave Dawson, W.M. Lyles
05/06/2015 Operations Committee Minutes Page 1 of 8
REPORT OF COMMITTEE CHAIR:
Committee Chair Sebourn did not provide a report.
REPORT OF GENERAL MANAGER:
General Manager, Jim Herberg, informed the Committee that the date for the GWRS
Ribbon Cutting Dedication Ceremony has been set for June 26, 2015 from 9:00 a.m. -
10:30 a.m. and that invitations will be sent out in the very near future.
CONSENT CALENDAR:
1. MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of
April 1, 2015.
AYES:
NOES:
Deaton, Kiley, Kring, Murphy, Nielsen, Sebourn, Shawver,
Smith, F., Vo (Alternate) Wanke and Yarc
None
ABSTENTIONS: None
ABSENT: Bartlett; Beamish and Jones
2. MOVED, SECONDED, and DULY CARRIED TO:
A. Approve a Professional Services Agreement with RBF Consulting, a
Michael Baker International Company to provide environmental engineering
services for the preparation of a CEQA document for the Santa Ana River
Interceptor Rock Stabilizers Removal, Contract No. 2-41-8, for an amount
not to exceed $172,917; and
B. Approve a contingency of $17,292 (10%).
AYES:
NOES:
Deaton, Kiley, Kring, Murphy, Nielsen, Sebourn, Shawver,
Smith, F., Vo (Alternate) Wanke and Yarc
None
ABSTENTIONS: None
ABSENT: Bartlett; Beamish and Jones
05/06/2015 Operations Committee Minutes Page 2 of 8
4. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A Award a Service Contract to Denali Water Solutions for Grit and Screenings
Removal, Specification No. S-2015-668BD, for a total amount not to exceed
$387,905.00 for the period June 22, 2015 through July 31, 2016, with four
one-year renewal options; and,
B. Approve a contingency of $38,790.00 (10%).
AYES:
NOES:
Deaton, Kiley; Kring, Murphy, Nielsen, Sebourn, Shawver,
Smith, F., Vo (Alternate) Wanke and Yarc
None
ABSTENTIONS: None
ABSENT: Bartlett; Beamish and Jones
5. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
Award a Sole Source contract to Performance Pipeline Technologies for a six-
month period, effective July 1, 2015 through December 31, 2015, with (one) 6-
month renewal option, for the cleaning services of approximately 90 miles of Area
7 sewer pipelines and manholes for an amount not-to-exceed $202,204.
AYES:
NOES:
Deaton, Kiley, Kring, Murphy, Nielsen, Sebourn, Shawver,
Smith, F., Vo (Alternate) Wanke and Yarc
None
ABSTENTIONS: None
ABSENT: Bartlett; Beamish and Jones
05/06/2015 Operations Committee Minutes Page 3 of 8
Item pulled and heard separately.
Director of Operations and Maintenance Ed Torres, provided a brief PowerPoint
presentation on Item 3 and provided background on the damage that was found in the
engine, which is the reason for the proposed change order. Mr. Torres answered
questions regarding: life of engine; cost of total replacement; newer resistant materials
and technologies; and types of gasket seals.
3. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve Amendment No. 2, for the Overhaul of Plant No. 2 Central
Generation Engine No. 4, to the Contract with NRG Energy Services,
LLC, P0105280-0B, for period November 1, 2014 through October 31,
2015 for an additional amount of $418,781.72 $399,375.66 and,
B. Approve an Additional Contingency of $41,878.17 $39,937.57 (10%)
AYES: Deaton, Kiley, Kring, Murphy, Nielsen, Sebourn, Shawver,
Smith, F., Vo (Alternate) Wanke and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bartlett; Beamish and Jones
NON-CONSENT CALENDAR:
Director Bartlett arrived at 5:13 p.m.
Director Jones arrived at 5:17 p.m.
Environmental Compliance Regulatory Affairs Manager, Jim Colston provided a video
and an informative PowerPoint presentation regarding Item 6, the Biosolids management
program and the proposed agreement. Mr. Colston then answered questions from the
Committee regarding: Alternate technologies available; AquaCritox; and a future ban of
biosolids in landfills.
6. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve an Agreement with Inland Empire Regional Composting Authority
(IERCA) to receive and compost up to 50 wet tons per day (Monday thru Friday)
of the Orange County Sanitation District's biosolids at a tipping fee of $54 per wet
ton of biosolids and an administrative fee of $2 per wet ton of biosolids exclusive
of trucking costs for a contract term of one-year commencing on the date of
05/06/2015 Operations Committee Minutes Page 4 of 8
execution of the Agreement, with three one-year renewal options in a total annual
amount not to exceed $900,000/per year.
AYES:
NOES:
Bartlett, Deaton, Jones, Kiley, Kring, Murphy, Nielsen,
Sebourn, Shawver, Smith, F., Vo (Alternate) Wanke and
Yarc
None
ABSTENTIONS: None
ABSENT: Beamish
Director of Engineering Rob Thompson introduced Engineering Manager Dean Fisher
who updated the Committee on the Newport Force Main Rehabilitation. Mr. Fisher
explained the challenges of the project, including the removal of underground concrete
structures; traffic control; micro-tunneling; gas line relocation efforts, and raising the
pipeline while trying to keep the project on schedule. Vice-Chair Nielsen thanked Director
Thompson for the continued construction outreach efforts.
7. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a project budget increase of $4,471,403 for a total project budget of
$56,687,403 for Newport Force Main Rehabilitation, Project No. 5-60;
B. Approve a contingency increase of $4,038,650 (11 %) to the construction
contract with Kiewit Infrastructure West Company for Newport Force Main
Rehabilitation, Project No. 5-60, for a total contingency of $7,343,000 (20%);
and,
C. Approve Amendment No. 3 to the Professional Consultant Services
Agreement with Brown & Caldwell to provide construction support services
for Newport Force Main Rehabilitation, Project No. 5-60, for $432,753,
increasing the total amount not to exceed $3,071,639.
AYES:
NOES:
Bartlett, Deaton, Jones, Kiley, Kring, Murphy, Nielsen,
Sebourn, Shawver, Smith, F., Vo (Alternate) Wanke and
Yarc
None
ABSTENTIONS: None
ABSENT: Beamish
05/06/2015 Operations Committee Minutes Page 5 of 8
Committee Chair Sebourn stated that the Committee would hear Pubic Comments on
Item 8 at this time.
Mr. Dave Dawson, President of W. M. Lyles, spoke in favor of the item.
Mr. Thompson provided a history of the item and explained the bid process. He
stated that the District and the contractor have negotiated an amicable split of the
costs which will allow the project to move on without an additional bidding process.
Mr. Thompson answered questions regarding: difference in bid vs. additional cost;
fairness to other bidders; District's awareness of the RGI solution; contractual
requirements and the clarity of the proposal.
Mr. Thompson stated that the Committee directed staff to work with the contractor
to find an alternative solution to this problem and that is what has been proposed.
Mr. Herberg also clarified his logic for the decision he made for this particular
recommendation.
8. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a contingency increase of $328,078 (27%) to the construction contract
with W.M. Lyles for Oxygen Plant Demolition at Plant No. 2, Project No. SP-129,
for a total contingency of $497,783 (41%).
AYES: Bartlett, Deaton, Jones, Kiley, Kring, Nielsen, Sebourn,
Shawver, Smith, F., Vo (Alternate) Wanke and Yarc
NOES: Murphy
ABSTENTIONS: None
ABSENT: Beamish
9. Capital Improvement Program (GIP) Update for FY 2015/16.
Engineering Manager Kathy Millea, provided an informative PowerPoint
presentation regarding the CIP budget for FY 2015/16 including: the budget
process; drivers for new CIP projects; condition assessment program; the top
budget increases and decreases; project cancellations; new projects at
Plant Nos. 1 & 2, the collections systems and the proposed 10-year GIP spending.
Committee Chair Sebourn recused himself from Item 10 and left the meeting during
discussion and voting.
Committee Vice-Chair Shawver presided for this Item.
05/06/2015 Operations Committee Minutes Page 6 of 8
GIP Project Manager Jeff Mohr, provided a PowerPoint on the Headworks
Rehabilitation project at Plant No. 1 (P1-105) including: the aging facilities; revised
planning approach; rehabilitation of existing facilities; demolition of unused
facilities; upgrades and replacements; key challenges; design and construction
costs along with the consultant's qualifications. Mr. Mohr answered questions from
the committee regarding odor control techniques and completion timelines.
10. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve an increase in the project budget for Headworks Rehabilitation at
Plant 1, Project No. P1-105 from $76,476,000 to $235,273,000, and an
increase in the construction budget from $44, 181,000 to $155,000,000;
B. Approve a Professional Design Services Agreement with Carollo Engineers,
Inc. to provide engineering design services Project No. P1-105, for an amount
not to exceed $17,528,957; and
C. Approve a contingency of $1,752,896 (10%); and
D. Cancel Project No. P1-120, Headworks Expansion, as its scope of work is
included in Project No. P1-105.
AYES: Bartlett, Deaton, Jones, Kiley, Kring, Murphy, Nielsen,
Shawver, Smith, F., Vo (Alternate) Wanke and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Beamish; and Sebourn (recused)
Committee Chair Sebourn returned to the meeting and then presided.
Committee Vice-Chair Shawver departed the meeting at 6:21 p.m.
Director Wanke departed the meeting at 6:24 p.m.
INFORMATION ITEMS:
11. Informational Presentation on the 2015-16 Budget
Director of Finance and Administrative Services, Lorenzo Tyner provided a short
PowerPoint presentation on the 2015-16 budget update including: revenues and
outlays; GIP -four distinct areas, dropped rate increases and comparison SFR
05/06/2015 Operations Committee Minutes Page 7 of 8
rates. Mr. Tyner stated that the full budget will be presented next month for
adoption.
DEPARTMENT HEAD REPORTS:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None.
ADJOURNMENT
At 6:26 p.m., Committee Chair Sebourn declared the meeting adjourned to the next
scheduled meeting of Wednesday, June 3, 2015 at 5:00 p.m.
05/06/2015 Operations Committee Minutes Page 8 of 8