HomeMy WebLinkAbout02-04-2015 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on February 4, 2015, at 5:04 p.m. at the District's Administrative Office.
Committee Chair Sebourn called the meeting to order and led the Flag Salute.
A quorum was declared present, as follows:
Operations Directors Present:
Greg Sebourn, Chair
David Shawver, Vice-Chair
Ellery Deaton
Robert Kiley
Lucille Kring
Richard Murphy
Steve Nagel
Fred Smith
Chad Wanke
Mariellen Yarc
John Nielsen, Board Vice-Chair
Operations Directors Absent:
Steve Jones
Lisa Bartlett
Tom Beamish, Board Chair
PUBLIC COMMENTS:
No public comments.
REPORT OF COMMITTEE CHAIR:
Staff Present:
Jim Herberg, General Manager
Rob Thompson, Director of Engineering
Nick Arhontes, Director of Facilities Support
Services
Jeff Reed, Director of Human Resources
Lorenzo Tyner, Director of Finance &
Administrative Services
Maria Ayala, Clerk of the Board
Cindi Ambrose
Dean Fisher
Norbert Gaia
Al Garcia
Rebecca Long
Kathy Millea
Victoria Pilko
Mike Puccio
Others Present:
Brad Hogin, General Counsel
Bob Ooten (Alternate Director)
Committee Chair Sebourn did not provide a report.
REPORT OF GENERAL MANAGER
General Manager, Jim Herberg, announced that staff would be sending a Poll to the
Board on new tentative dates for a second Board Orientation. The new tentative dates
are: March 4, 11, and 12.
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Mr. Herberg also announced that plans for Directors to attend a tour on the Nerissa
(OCSD's ocean monitoring vessel) are being worked out. More information will be
coming soon on potential date(s) for this event.
CONSENT CALENDAR:
Clerk of the Board announced that agenda item No. 3 will be PULLED.
1. MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of
December 3, 2014, Operations Committee meeting.
AYES:
NOES:
Kiley, Murphy, Nagel, Nielsen, Sebourn, Shawver, Smith, F.,
and Yarc
None
ABSTENTIONS: None
ABSENT: Bartlett, Beamish, Deaton, Jones, Kring, and Wanke
2. MOVED, SECONDED, and DULY CARRIED TO:
A. Award a purchase order to Superior Electric Motor Services for the
replacement of ten (10) Toshiba HVK 12Kv circuit breakers, Specification
No. E-2014-641BD, for the Plant No. 1 Central Generation Facility for a
total amount not to exceed $176,000 and;
B. Approve a contingency of $8,800 (5%)
AYES: Kiley, Murphy, Nagel, Nielsen, Sebourn, Shawver, Smith, F.,
and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bartlett, Beamish, Deaton, Jones, Kring, and Wanke
Item No. 3 PULLED from the agenda.
3. Recommend to the Board of Directors to:
A. Approve a three year real property lease, and subterranean license
agreement with an option to renew for an additional three 1 year renewal
periods, •.vith Pacific Quality Packaging Corp to allow mobilization of a
chemical dosing station and injection of chemicals at 1355 'Nest Imperial
High•.vay in Brea for a total cost of $1,250 per month, in a form approved
02/04/2015 Operations Committee Minutes Page 2 of4
by General Counsel; and
B. Approve a contingency of 15% for each renewal period.
NON-CONSENT:
Michael Puccio, Engineering Manager, provided a brief PowerPoint presentation with
information on the scope of the project, and the design services needed.
Director Kring arrived at the meeting at 5:09 p.m.
4. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with Brown &
Caldwell to provide engineering design services for the Ocean Outfall
System, Project No. J-117, for an amount not to exceed $6,778,015; and
B. Approve a contingency of $677,801 (10%).
AYES: Kiley, Kring, Murphy, Nagel, Nielsen, Sebourn, Shawver,
Smith, F., and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bartlett, Beamish, Deaton, Jones, and Wanke
INFORMATION ITEMS:
5. Quarterly Odor Complaint Report
Director of Operations and Maintenance, Ed Torres provided a brief summary of
the odor complaints. During the 2nd quarter, there was only one complaint at
Plant No. , six complaints at Plant No. 2 and eleven complaints were attributed to
the collections system. A table providing complaint history was attached to the
agenda report.
Director Wanke arrived at the meeting at 5:19 p.m.
6. GIP Overview
Director of Engineering, Rob Thompson, gave an information PowerPoint
presentation on the Capital Improvement Program.
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Vice-Chair Nielsen departed the meeting at 5:45 p.m.
Director Deaton arrived at the meeting at 5:50 p.m.
DEPARTMENT HEAD REPORT:
Director of Engineering Rob Thompson provided an update to the committee on Project
5-60 concerning the work being completed on Pacific Coast Highway; stating there have
been a few setbacks with the contractor but staff is constantly working with the
contractor to solve the issues.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
Chair Sebourn introduced himself as the new Operations Committee Chair and stated
that there were several new members to this committee; he asked everyone to
introduce themselves.
ADJOURNMENT
At 6:03 p.m., Committee Chair Sebourn declared the meeting adjourned to the next
scheduled meeting of Wednesday, March 4, 2015 at 5:00 p .m.
~Mar'
\) Cle /
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