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HomeMy WebLinkAbout02-04-2015 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on February 4, 2015, at 5:04 p.m. at the District's Administrative Office. Committee Chair Sebourn called the meeting to order and led the Flag Salute. A quorum was declared present, as follows: Operations Directors Present: Greg Sebourn, Chair David Shawver, Vice-Chair Ellery Deaton Robert Kiley Lucille Kring Richard Murphy Steve Nagel Fred Smith Chad Wanke Mariellen Yarc John Nielsen, Board Vice-Chair Operations Directors Absent: Steve Jones Lisa Bartlett Tom Beamish, Board Chair PUBLIC COMMENTS: No public comments. REPORT OF COMMITTEE CHAIR: Staff Present: Jim Herberg, General Manager Rob Thompson, Director of Engineering Nick Arhontes, Director of Facilities Support Services Jeff Reed, Director of Human Resources Lorenzo Tyner, Director of Finance & Administrative Services Maria Ayala, Clerk of the Board Cindi Ambrose Dean Fisher Norbert Gaia Al Garcia Rebecca Long Kathy Millea Victoria Pilko Mike Puccio Others Present: Brad Hogin, General Counsel Bob Ooten (Alternate Director) Committee Chair Sebourn did not provide a report. REPORT OF GENERAL MANAGER General Manager, Jim Herberg, announced that staff would be sending a Poll to the Board on new tentative dates for a second Board Orientation. The new tentative dates are: March 4, 11, and 12. 02/04/2015 Operations Committee Minutes Page 1of4 Mr. Herberg also announced that plans for Directors to attend a tour on the Nerissa (OCSD's ocean monitoring vessel) are being worked out. More information will be coming soon on potential date(s) for this event. CONSENT CALENDAR: Clerk of the Board announced that agenda item No. 3 will be PULLED. 1. MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of December 3, 2014, Operations Committee meeting. AYES: NOES: Kiley, Murphy, Nagel, Nielsen, Sebourn, Shawver, Smith, F., and Yarc None ABSTENTIONS: None ABSENT: Bartlett, Beamish, Deaton, Jones, Kring, and Wanke 2. MOVED, SECONDED, and DULY CARRIED TO: A. Award a purchase order to Superior Electric Motor Services for the replacement of ten (10) Toshiba HVK 12Kv circuit breakers, Specification No. E-2014-641BD, for the Plant No. 1 Central Generation Facility for a total amount not to exceed $176,000 and; B. Approve a contingency of $8,800 (5%) AYES: Kiley, Murphy, Nagel, Nielsen, Sebourn, Shawver, Smith, F., and Yarc NOES: None ABSTENTIONS: None ABSENT: Bartlett, Beamish, Deaton, Jones, Kring, and Wanke Item No. 3 PULLED from the agenda. 3. Recommend to the Board of Directors to: A. Approve a three year real property lease, and subterranean license agreement with an option to renew for an additional three 1 year renewal periods, •.vith Pacific Quality Packaging Corp to allow mobilization of a chemical dosing station and injection of chemicals at 1355 'Nest Imperial High•.vay in Brea for a total cost of $1,250 per month, in a form approved 02/04/2015 Operations Committee Minutes Page 2 of4 by General Counsel; and B. Approve a contingency of 15% for each renewal period. NON-CONSENT: Michael Puccio, Engineering Manager, provided a brief PowerPoint presentation with information on the scope of the project, and the design services needed. Director Kring arrived at the meeting at 5:09 p.m. 4. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Brown & Caldwell to provide engineering design services for the Ocean Outfall System, Project No. J-117, for an amount not to exceed $6,778,015; and B. Approve a contingency of $677,801 (10%). AYES: Kiley, Kring, Murphy, Nagel, Nielsen, Sebourn, Shawver, Smith, F., and Yarc NOES: None ABSTENTIONS: None ABSENT: Bartlett, Beamish, Deaton, Jones, and Wanke INFORMATION ITEMS: 5. Quarterly Odor Complaint Report Director of Operations and Maintenance, Ed Torres provided a brief summary of the odor complaints. During the 2nd quarter, there was only one complaint at Plant No. , six complaints at Plant No. 2 and eleven complaints were attributed to the collections system. A table providing complaint history was attached to the agenda report. Director Wanke arrived at the meeting at 5:19 p.m. 6. GIP Overview Director of Engineering, Rob Thompson, gave an information PowerPoint presentation on the Capital Improvement Program. 02/04/2015 Operations Committee Minutes Page 3 of 4 Vice-Chair Nielsen departed the meeting at 5:45 p.m. Director Deaton arrived at the meeting at 5:50 p.m. DEPARTMENT HEAD REPORT: Director of Engineering Rob Thompson provided an update to the committee on Project 5-60 concerning the work being completed on Pacific Coast Highway; stating there have been a few setbacks with the contractor but staff is constantly working with the contractor to solve the issues. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Chair Sebourn introduced himself as the new Operations Committee Chair and stated that there were several new members to this committee; he asked everyone to introduce themselves. ADJOURNMENT At 6:03 p.m., Committee Chair Sebourn declared the meeting adjourned to the next scheduled meeting of Wednesday, March 4, 2015 at 5:00 p .m. ~Mar' \) Cle / 02/04/2015 Operations Committee Minutes Page 4 of 4