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Home My WebLink About12-03-2014 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on December 3, 2014, at 5:04 p.m. at the District's Administrative Office. Committee Chair Nelson called the meeting to order and Director Smith led the Flag Salute. A quorum was declared present, as follows: Operations Directors Present: Scott Nelson, Chair Greg Sebourn, Vice-Chair Steve Jones Lucille Kring Michael Levitt Richard Murphy Steve Nagel David Shawver Fred Smith Tom Beamish, Boar Chair John Nielsen, Board Vice-Chair Operations Directors Absent: Brett Murdock PUBLIC COMMENTS: No public comments. REPORT OF COMMITTEE CHAIR: Staff Present: Jim Herberg, General Manager Rob Thompson, Director of Engineering Nick Arhontes, Director of Facilities Support Services Jeff Reed, Director of Human Resources Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Administrative Assistant Cindi Ambrose Jennifer Cabral Jim Colston Daisy Covarrubias Raul Cuellar Dean Fisher Norbert Gaia Al Garcia Dave Halverson Kathy Millea Victoria Pilko Mike Puccio Others Present: Brad Hagin, General Counsel Bob Ooten (Alternate Director) Committee Chair Nelson did not provide a report. 12/03/2014 Operations Committee Minutes Page 1of6 REPORT OF GENERAL MANAGER General Manager, Jim Herberg announced that OCSD will be holding two sessions for Board Member Orientation. The first is tentatively scheduled on January 14, which will focus on topics covered by the Administration Committee and the second on January 21 to cover topics of the Operations Committee. Commendations for outgoing Directors will be done at the December 1 ih Board meeting. Committee Chair Nelson noted that Director Levitt and Director Murdock would be two of the outgoing Directors from the Operations Committee. CONSENT CALENDAR: 1. MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of November 5, 2014, Operations Committee meeting. AYES: Beamish; Kring; Levitt; R. Murphy; Nagel; Nelson; Nielsen; Shawver and F. Smith NOES: None ABSTENTIONS: None ABSENT: Jones; Murdock and Sebourn 2. MOVED, SECONDED, and DULY CARRIED TO: A. Award a contract to Tropical Plaza Nursery Inc., for Landscape services, Specification No. S-2014-623BD, for the period January 1, 2015 through December 31, 2015, for a total annual amount not to exceed $148,986 with four one-year renewal options; and B. Approve a contingency of $14,898 (10%). 12/03/2014 AYES: NOES: Beamish; Kring; Levitt; R. Murphy; Nagel; Nelson; Nielsen; Shawver and F. Smith None ABSTENTIONS: None ABSENT: Jones; Murdock and Sebourn Operations Committee Minutes Page 2 of 6 3. MOVED, SECONDED, and DULY CARRIED TO: A. Receive and file bid tabulation and recommendation; B. Award a construction contract to Jamison Engineering Contractors, Inc., Project No. FE12-05, for a total amount not to exceed $164,253; and C. Approve a contingency of $16,425 (10%). AYES: NOES: Beamish; Kring; Levitt; R. Murphy; Nagel; Nelson; Nielsen; Shawver and F. Smith None ABSTENTIONS: None ABSENT: Jones; Murdock and Sebourn 4. MOVED, SECONDED, and DULY CARRIED TO: A. Award a service contract to Hoffman Southwest Corp. dba Professional Pipe Services for Industrial Cleaning Services, Specification No. S-2014- 621 BD, for a total amount not to exceed $120,000 for the period January 1, 2015 through December 31, 2015, with four one-year renewal options; and B. Approve a contingency of $12,000 (10%). AYES: NOES: Beamish; Kring; Levitt; R. Murphy; Nagel; Nelson; Nielsen; Shawver and F. Smith None ABSTENTIONS: None ABSENT: Jones; Murdock and Sebourn 5. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve the Service Contract with Evoqua Water Technologies LLC, for Plant No. 2 Trickling Filters Carbon Change-Out [replacement] per Specification No. S-2014-627BD for the purchase of up to six (6) carbon media replacements (including carbon media, disposal, and installation), for a total amount not to exceed $450,474 for the period March 1, 2015 through February 29, 2016, with four (4) one-year renewal options; and 12/03/2014 Operations Committee Minutes Page 3 of6 B. Approve a contingency of $45,047 (10%). AYES: NOES: Beamish; Kring; Levitt; R. Murphy; Nagel; Nelson; Nielsen; Shawver and F. Smith None ABSTENTIONS: None ABSENT: Jones; Murdock and Sebourn 6. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: 7. A. Approve a Professional Consultant Services Agreement with Atkins North America, Inc. for Final Effluent Sampler and Building Area Upgrades, Project No. J-110, for an amount not to exceed $611,307; and B. Approve a contingency of $61, 131 (10%). AYES: Beamish; Kring; Levitt; R. Murphy; Nagel; Nelson; Nielsen; Shawver and F. Smith NOES: None ABSTENTIONS: None ABSENT: Jones; Murdock and Sebourn MOVED, SECONDED, and DULY CARRIED TO: of Directors to: Recommend to the Board A. Approve a Professional Consultant Services Agreement with Brown and Caldwell to provide construction support services for Sludge Dewatering and Odor Control at Plant No. 2, Project No. P2-92, for an amount not to exceed $4, 798,328; and B. Approve a contingency of $479,833 (10%). AYES: NOES: Beamish; Kring; Levitt; R. Murphy; Nagel; Nelson; Nielsen; Shawver and F. Smith None ABSTENTIONS: None ABSENT: Jones; Murdock and Sebourn 12/03/2014 Operations Committee Minutes Page 4 of6 8. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Approve Settlement Agreement with South Coast Air Quality Management District for Supplemental Environmental Project or, in the alternative, a stipulated penalty of $240,000. AYES: NOES: Beamish; Kring; Levitt; R. Murphy; Nagel; Nelson; Nielsen; Shawver and F. Smith None ABSTENTIONS: None ABSENT: Jones; Murdock and Sebourn NON-CONSENT: Director of Engineering, Rob Thompson first clarified information regarding contingincies and change orders for projects. He showed a graph of past change order performance, the anticipated 5% change order rate and reviewed the approval process for contingencies. Committee Vice-Chair Sebourn & Director Jones arrived at 5:13 p.m. Mr. Thompson then provided an informative PowerPoint presentation regarding the Sludge Digester Rehabilitation Project P1-100, and noted a change to the recommendation listed in the agenda. He answered questions from Committee regarding: Digester cleaning, concrete crack repairs, digesters offline during rehabilitation, life expectancies of digesters, costs of new digesters, type of coating systems, replacement schedules, drying processes, centrifuge steps, tank size & shape, holding v. working digesters, vinyl lining deficiencies and t-lock installation processes. 9. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a budget increase of $4,355,000 for Sludge Digester Rehabilitation at Plant No.1, Project No. P1-100, for a total budget amount of $62.892.000; $64,902,000; and B. Approve a contingency increase of $4,355,000 (13%) to the construction contract with JR Filanc Construction Company for Sludge Digester Rehabilitation at Plant No.1, Project No. P1-100, for a total contingency of $8,375,000 (25%). 12/03/2014 Operations Committee Minutes Page 5 of 6 AYES: Beamish; Jones; Kring; Levitt; R. Murphy; Nagel; Nelson; Nielsen; Sebourn; Shawver and F. Smith NOES: None ABSTENTIONS: None ABSENT: Murdock DEPARTMENT HEAD REPORT: Director of Engineering Rob Thompson reported that a small spill occurred today on the Force Main upgrade project on Pacific Coast Highway near Rocky Point Pump station. During the dewatering of a small connecting pipe, pumping to a live force main, the hose connector came loose and an anticipated 50 gallon spill occurred. The Newport Bay will be closed for two days minimum . Committee Chair Nelson stated that a late public comment would be heard: Cindy Black, resident of Costa Mesa stated her objection to and concerns regarding the Costa Mesa Southwest Trunk Project No. 6-19. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Director Shawver referenced the Levine Act, and questioned why the claims were not brought for approval to the Board of Directors at the previous Board Meeting. General Counsel, Brad Hagin responded that the process had been revised by Resolution of the Board, and explained how the new process works. Mr. Hagin also stated that if any Director has further questions regarding the Levine Act to please contact him at any time. Committee Chair Nelson acknowledged Director Levitt as this will be his last Operations Committee meeting. He thanked him for his years of service and wished him the very best of luck in the future . ADJOURNMENT At 5:56 p.m., Committee Chair Nelson declared the meeting adjourned to the next scheduled meeting of Wednesday, February 4, 2015 at 5:00 p .m . 12/03/2014 Operations Committee Minutes Page 6 of 6