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HomeMy WebLinkAbout10-01-2014 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on October 1, 2014, at 5:00 p.m. at the District's Administrative Office. Chair Beamish called the meeting to order and led the Flag Salute. A quorum was declared present, as follows: Operations Directors Present: Scott Nelson, Vice-Chair Keith Curry Steve Jones Lucille Kring Michael Levitt Richard Murphy Steve Nagel Greg Sebourn David Shawver Fred Smith Tom Beamish, Chair John Nielsen, Board Vice-Chair Operations Directors Absent: Brett Murdock, Chair PUBLIC COMMENTS: No public comments. REPORT OF COMMITTEE CHAIR: None. Staff Present: Jim Herberg, General Manager Rob Thompson, Director of Engineering Nick Arhontes, Director of Facilities Support Services Lorenzo Tyner, Director of Finance & Administrative Services Jeff Reed, Director of Human Resources Kelly Lore, Acting Clerk of the Board Cindi Ambrose Mike Berdis Jennifer Cabral Jim Colston Raul Cuellar Dean Fisher Norbert Gaia Al Garcia Kathy Millea Mike Puccio Carlos Quiroz Lisa Rothbart Jim Spears Eros Yong Others Present: Brad Hogin, General Counsel 10/01/2014 Operations Committee Minutes Page 1 of 6 REPORT OF GENERAL MANAGER General Manager, Jim Herberg, notified the Committee that per direction from the Board of Directors, an item has been placed on the Groundwater Replenishment Steering Committee Meeting agenda of Monday, October 13, 2014, regarding cost sharing with Orange County Water District for additional security services. He further stated that any outcome would be brought back for the Board's consideration at a future meeting. CONSENT CALENDAR: 1. MOVED, SECONDED, and DULY CARRIED TO: Approve Minutes of September 3, 2014, Operations Committee meeting. AYES: NOES: Beamish; Curry; Levitt; R. Murphy; Nagel; Shawver and F. Smith None ABSTENTIONS: None. ABSENT: Jones; Kring; Murdock; Nelson; Nielsen and Sebourn 2. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Approve Amendment No. 1 to the Tule Ranch Agreement S-2011-513BD, for the Management of Biosolids, providing additional fail-safe contingency options for hauling and processing sub-Class "B" biosolids for land application at a cost range from $13.00 (plus Orange County Waste and Recycling Fees) to $68.00 per wet ton indexed per the original contract terms in accordance to Table 2, which will not exceed the contract total designated in the original Agreement effective January 1, 2013. 10/01/2014 AYES: NOES: Beamish; Curry; Levitt; R. Murphy; Nagel; Shawver and F. Smith None ABSTENTIONS: None. ABSENT: Jones; Kring; Murdock; Nelson; Nielsen and Sebourn Operations Committee Minutes Page 2 of 6 3. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with MWH Americas, Inc. to provide engineering design services for Consolidated Demolition and Utility Improvements at Plant No. 2, Project No. P2-110, for an amount not to exceed $2,443,316; and B. Approve a contingency of $244,332 (10%). AYES: NOES: Beamish; Curry; Levitt; R. Murphy; Nagel; Shawver and F. Smith None ABSTENTIONS: None. ABSENT: Jones; Kring; Murdock; Nelson; Nielsen and Sebourn 4. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Service Agreement with Wastewater Solids Management, Inc., the lowest responsive and responsible bidder, for Digester Cleaning and Disposal, Specification No. S-2014-603BD, for period December 1, 2014 through November 30, 2015, for an amount not to exceed $1, 161,230; and B. Approve a contingency of $232,246 (20%) AYES: Beamish; Curry; Levitt; R. Murphy; Nagel; Shawver and F. Smith NOES: None ABSTENTIONS: None. ABSENT: Jones; Kring; Murdock; Nelson; Nielsen and Sebourn 5. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Award a Service Contract with Trane US, Inc., the lowest responsive and responsible bidder, for the Overhaul of One (1) Trane Absorption Chiller Unit, Specification No. S-2014-614BD, for a total amount not to exceed $233,777.72; and B. Approve a contingency of $23,377.77 (10%). 10/01/2014 Operations Committee Minutes Page 3 of 6 AYES: Beamish; Curry; Levitt; R. Murphy; Nagel; Shawver and F. Smith NOES: None ABSTENTIONS: None. ABSENT: Jones; Kring; Murdock; Nelson; Nielsen and Sebourn NON-CONSENT CALENDAR: Directors Jones, Kring and Vice Chair Nielsen arrived at 5:03 p.m. Engineering Manager, Mike Puccio presented a PowerPoint and provided a brief history on the Newhope-Placentia Trunk Replacement project, the reasons for the needed replacement and described the phases required for completion. Questions were received and answered by Mr. Puccio and Mr. Thompson regarding costs; in-house engineering; and design-build possibilities. 6. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Lee & Ro, Inc. to provide engineering design services for Newhope-Placentia Trunk Replacement, Project No. 2-72, for an amount not to exceed $8,468,232; and B. Approve a contingency of $846,823(10%). AYES: Beamish; Curry; Jones; Kring; Levitt; R. Murphy; Nagel; Nielsen; Shawver and F. Smith NOES: None ABSTENTIONS: None. ABSENT: Murdock; Nelson and Sebourn Committee Vice-Chair Nelson arrived at 5:15 p.m. Director Sebourn arrived at 5:22 p.m. Rob Thompson provided a PowerPoint presentation regarding the research of a new technology for sludge/organics destruction and energy recovery through advanced oxidation: Aquacritox® supercritical process. Mr. Thompson explained the process of supercritical water oxidation, which would covert organic material to gases and steam/electricity and has many other potential benefits. He further stated there is opportunity for possible grants including a $5 million grant from the California Energy 10/01/2014 Operations Committee Minutes Page 4 of6 Commission and the possible partnering opportunities with other agencies and private firms. Mr. Thompson answered questions from the Committee regarding: Impact to water volumes to GWRS; water cleanliness and recycling; effects on anaerobic digesting; reduction of costs; replacement of digesters; greenhouse gas reduction and percentages of dry biosolids. 7. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Authorize staff to engage in contract negotiations with SCFI Group and other potential partners to design, build, and/or operate an industrial-scale demonstration facility for the AquaCritox® supercritical water oxidation process. Authorize staff to seek grant funds and partnerships to offset the cost of this research project. AYES: Beamish; Curry; Jones; Kring; Levitt; R. Murphy; Nagel; Nelson; Nielsen; Sebourn; Shawver and F. Smith NOES: None ABSTENTIONS: None. ABSENT: Murdock INFORMATION ITEMS: 8. Wastewater Treatment Operations Mike Berdis, Operations Supervisor provided a PowerPoint presentation regarding a broad overview of the treatment operations at Plants 1 & 2 including: water resource recovery processes; secondary treatment; primary clarification process; trickling filter operations; secondary final clarifier; biosolids recycling and recovery processes; anaerobic digesting; belt filter operations; methane gas recovery and uses; odor control issues and levels of service. DEPARTMENT HEAD REPORT: Director of Engineering, Rob Thompson, did not provide a report. Director of Facilities Support Services, Nick Arhontes, reported that OCSD is looking for two chemical dosing station sites in the cities of Brea and Buena Park as there is a possibility of losing the current leases. 10/01/2014 Operations Committee Minutes Page 5 of6 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT At 5:55 p.m., Chair Beamish declared the meeting adjourned to the next scheduled meeting of Wednesday, November 5, 2014 at 5:00 p.m. Submitted by, 10/01/2014 Operations Committee Minutes Page 6 of 6