HomeMy WebLinkAbout09-03-2014 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on September 3, 2014, at 5:02 p.m. at the District’s Administrative Office.
Chair Beamish called the meeting to order and led the Flag Salute.
A quorum was declared present, as follows:
Operations Directors Present:
Steve Jones
Lucille Kring
Richard Murphy
Steve Nagel
Greg Sebourn
David Shawver
Constance Underhill (Alternate)
Tom Beamish, Chair
John Nielsen, Board Vice-Chair
Operations Directors Absent:
Brett Murdock, Chair
Keith Curry
Michael Levitt
Fred Smith
Staff Present:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Rob Thompson, Director of Engineering
Nick Arhontes, Director of Facilities Support
Services
Ed Torres, Director of Operations & Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Jeff Reed, Director of Human Resources
Kelly Lore, Acting Clerk of the Board
Cindi Ambrose
Jeff Armstrong
Jennifer Cabral
Sam Choi
Jim Colston
Ron Coss
Dean Fisher
Norbert Gaia
Al Garcia
Kathy Millea
Cindy Murra
Mike Puccio
Mike Von Winckelmann
Eros Yong
Others Present:
Brad Hogin, General Counsel
Bob Ooten, Alternate Director
PUBLIC COMMENTS:
No public comments.
09/03/2014 Operations Committee Minutes Page 1 of 8
REPORT OF COMMITTEE CHAIR:
None.
REPORT OF GENERAL MANAGER
General Manager, Jim Herberg, did not provide a report.
CONSENT CALENDAR:
1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of July 2, 2014,
Operations Committee meeting.
AYES: Beamish, Jones, Kring; Nagel and Nielsen
NOES: None
ABSTENTIONS: R. Murphy and Underhill (Alternate)
ABSENT: Curry, Levitt, Murdock, Sebourn; Shawver and F. Smith
2. MOVED, SECONDED, and DULY CARRIED to:
A. Award a Service Contract to CSL Services, Inc. for flow monitoring
services for Newport-Placentia Trunk Sewer Replacement, Project
No. 2-72, for a total amount not to exceed $98,000; and
B. Approve a contingency of $14,700 (15%).
AYES: Beamish, Jones, Kring; R. Murphy; Nagel, Nielsen, and
Underhill (Alternate)
NOES: None
ABSTENTIONS: None
ABSENT: Curry, Levitt, Murdock, Sebourn, Shawver and F. Smith
09/03/2014 Operations Committee Minutes Page 2 of 8
3. MOVED, SECONDED, and DULY CARRIED to: Recommend to the Board of
Directors to:
Adopt Resolution No. OCSD 14-XX entitled; “A Resolution of the Board of
Directors of Orange County Sanitation District adopting the “One Water, One
Watershed” (OWOW) 2.0 Integrated Regional Water Management Plan.”
AYES: Beamish, Jones, Kring; R. Murphy; Nagel, Nielsen, and
Underhill (Alternate)
NOES: None
ABSTENTIONS: None
ABSENT: Curry, Levitt, Murdock, Sebourn, Shawver and F. Smith
4. MOVED, SECONDED, and DULY CARRIED to: Recommend to the Board of
Directors to:
A. Approve a budget increase of $122,838, increasing the total amount not to
exceed $522,838;
B. Approve a Professional Services Agreement with RBF Consulting to
provide engineering design services for Bay Bridge Pump Station and
Force Mains Rehabilitation Study, Project No. SP-178, for an amount not
to exceed $475,308; and,
C. Approve a contingency of $47,530 (10%).
AYES: Beamish, Jones, Kring; R. Murphy; Nagel, Nielsen, and
Underhill (Alternate)
NOES: None
ABSTENTIONS: None
ABSENT: Curry, Levitt, Murdock, Sebourn, Shawver and F. Smith
09/03/2014 Operations Committee Minutes Page 3 of 8
5. MOVED, SECONDED, and DULY CARRIED to: Recommend to the Board of
Directors to:
A. Approve Amendment No. 1 to Agreement PSA-2013-568 with
Constructive Community Relations, providing construction outreach
services for the Newport Beach Construction Program for a total two-year
period effective August 1, 2013 through July 31, 2015, for an additional
$119,991, increasing the total amount not to exceed $419,991, with three
one-year renewal options, not to exceed $150,000 per renewal year; and
B. Approve a contingency of $57,000 (10%).
AYES: Beamish, Jones, Kring; R. Murphy; Nagel, Nielsen, and
Underhill (Alternate)
NOES: None
ABSTENTIONS: None
ABSENT: Curry, Levitt, Murdock, Sebourn, Shawver and F. Smith
6. MOVED, SECONDED, and DULY CARRIED to:
A. Approve a Professional Consultant Services Agreement with Hazen and
Sawyer to provide construction support services for Oxygen Plant
Demolition at Plant No. 2, Project No. SP-129, for an amount not to
exceed $152,450; and
B. Approve a contingency of $15,245 (10%).
AYES: Beamish, Jones, Kring; R. Murphy; Nagel, Nielsen, and
Underhill (Alternate)
NOES: None
ABSTENTIONS: None
ABSENT: Curry, Levitt, Murdock, Sebourn, Shawver and F. Smith
09/03/2014 Operations Committee Minutes Page 4 of 8
7. MOVED, SECONDED, and DULY CARRIED to: Recommend to the Board of
Directors to:
A. Award a contract to the lowest responsive and responsible bidder, VSS
Sales – Vaughan Industrial Repair, for Repairs to RSS Pumps at P2,
Project No. FR14-004, for a total amount not to exceed $282,504 and,
B. Approve a contingency of $84,800 (30%).
AYES: Beamish, Jones, Kring; R. Murphy; Nagel, Nielsen, and
Underhill (Alternate)
NOES: None
ABSTENTIONS: None
ABSENT: Curry, Levitt, Murdock, Sebourn, Shawver and F. Smith
8. MOVED, SECONDED, and DULY CARRIED to: Recommend to the Board of
Directors to:
A. Approve a Service Agreement with VSS Sales – Vaughan’s Industrial
Repair, the lowest responsive and responsible bidder, for the overhaul of
two gas compressors located at Plant No. 2, Specification No. S-2014-
615BD, for period November 1, 2014 through May 30, 2016 for an amount
not to exceed $279,280 and
B. Approve a contingency of $27,928 (10%)
AYES: Beamish, Jones, Kring; R. Murphy; Nagel, Nielsen, and
Underhill (Alternate)
NOES: None
ABSTENTIONS: None
ABSENT: Curry, Levitt, Murdock, Sebourn, Shawver and F. Smith
09/03/2014 Operations Committee Minutes Page 5 of 8
9. MOVED, SECONDED, and DULY CARRIED to: Recommend to the Board of
Directors to:
A. Approve a Service Agreement with NRG Energy, the lowest responsive
and responsible bidder, for the Overhaul of Central Generation Engines,
Specification No. S-2014-601BD, for an amount not to exceed $743,525,
for the period of November 1, 2014 through October 31, 2015, with four
one-year renewal options; and
B. Approve an annual contingency of $148,705 (20%)
AYES: Beamish, Jones, Kring; R. Murphy; Nagel, Nielsen, and
Underhill (Alternate)
NOES: None
ABSTENTIONS: None
ABSENT: Curry, Levitt, Murdock, Sebourn, Shawver and F. Smith
10. MOVED, SECONDED, and DULY CARRIED to: Recommend to the Board of
Directors to:
A. Award a contract to the lowest responsive and responsible bidder,
Tharsos Incorporated, for Plant 2 North Scrubber Complex Bleach Pump
Base Replacement (Rebid) - Project No. FR12-031-R, for a total amount
not to exceed $173,937 and,
B. Approve a contingency of $34,788 (20%).
AYES: Beamish, Jones, Kring; R. Murphy; Nagel, Nielsen, and
Underhill (Alternate)
NOES: None
ABSTENTIONS: None
ABSENT: Curry, Levitt, Murdock, Sebourn, Shawver and F. Smith
Director Shawver arrived at 5:05 p.m.
NON-CONSENT CALENDAR:
Engineering Manager, Mike Puccio provided an informative PowerPoint presentation
regarding the item. He showed a schematic of the outfall system, explained the series
of projects for rehabilitation and the significant amount of corrosion that was found in the
design of J-110, which is the reason for the budget increase.
09/03/2014 Operations Committee Minutes Page 6 of 8
11. MOVED, SECONDED, and DULY CARRIED to: Recommend to the Board of
Directors to:
Approve a budget increase of $706,000 for Final Effluent Sampler and Building
Area Upgrades, Project No. J-110, for a total budget amount of $14,770,000.
AYES: Beamish, Jones, Kring; R. Murphy; Nagel, Nielsen, and
Underhill (Alternate)
NOES: None
ABSTENTIONS: None
ABSENT: Curry, Levitt, Murdock, Sebourn, Shawver and F. Smith
INFORMATION ITEMS:
12. Quarterly Odor Complaint Report
Ed Torres, Director of Operations and Maintenance presented a brief report
regarding this item.
13. Cessation of Disinfection of Ocean Discharge
Ron Coss, Environmental Lab and OM Manager provided the Committee an
informative PowerPoint presentation regarding the Cessation of Disinfection.
DEPARTMENT HEAD REPORT:
Rob Thompson, Director of Engineering introduced Enginnering Manager, Kathy Millea
who informed the Committee and shared a rendering of an OCTA and CalTrans
proposed flyover lane onto the south 405 freeway from Ellis Avenue over the front
entrance of the Plant. Ms. Millea further stated that she met with the City of Fountain
Valley who are very much in support of this project. OCTA and CalTrans have secured
the funding and may begin as early as the Spring of 2015.
Mr. Thompson informed the Committee that the work on Pacific Coast Highway will
have significant traffic impacts and stated that we are working with the City of Newport
Beach to mitigate these impacts.
Director of Facilities Support Services, Nick Arhontes, reported on the progress of the
Bay Bridge Valve Vault repair; the unanticipated problems and the additional costs of
the repairs. He informed the Committee that he would bring the change orders to the
next meeting.
09/03/2014 Operations Committee Minutes Page 7 of 8
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
ADJOURNMENT
At 5:28 p.m., Chair Beamish declared the meeting adjourned to the next scheduled
meeting of Wednesday, October 1, 2014 at 5:00 p.m.
Submitted by,
______________________
Kelly A. Lore
Acting Clerk of the Board
09/03/2014 Operations Committee Minutes Page 8 of 8