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HomeMy WebLinkAbout09-03-2014 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on September 3, 2014, at 5:02 p.m. at the District’s Administrative Office. Chair Beamish called the meeting to order and led the Flag Salute. A quorum was declared present, as follows: Operations Directors Present: Steve Jones Lucille Kring Richard Murphy Steve Nagel Greg Sebourn David Shawver Constance Underhill (Alternate) Tom Beamish, Chair John Nielsen, Board Vice-Chair Operations Directors Absent: Brett Murdock, Chair Keith Curry Michael Levitt Fred Smith Staff Present: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Rob Thompson, Director of Engineering Nick Arhontes, Director of Facilities Support Services Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Jeff Reed, Director of Human Resources Kelly Lore, Acting Clerk of the Board Cindi Ambrose Jeff Armstrong Jennifer Cabral Sam Choi Jim Colston Ron Coss Dean Fisher Norbert Gaia Al Garcia Kathy Millea Cindy Murra Mike Puccio Mike Von Winckelmann Eros Yong Others Present: Brad Hogin, General Counsel Bob Ooten, Alternate Director PUBLIC COMMENTS: No public comments. 09/03/2014 Operations Committee Minutes Page 1 of 8 REPORT OF COMMITTEE CHAIR: None. REPORT OF GENERAL MANAGER General Manager, Jim Herberg, did not provide a report. CONSENT CALENDAR: 1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of July 2, 2014, Operations Committee meeting. AYES: Beamish, Jones, Kring; Nagel and Nielsen NOES: None ABSTENTIONS: R. Murphy and Underhill (Alternate) ABSENT: Curry, Levitt, Murdock, Sebourn; Shawver and F. Smith 2. MOVED, SECONDED, and DULY CARRIED to: A. Award a Service Contract to CSL Services, Inc. for flow monitoring services for Newport-Placentia Trunk Sewer Replacement, Project No. 2-72, for a total amount not to exceed $98,000; and B. Approve a contingency of $14,700 (15%). AYES: Beamish, Jones, Kring; R. Murphy; Nagel, Nielsen, and Underhill (Alternate) NOES: None ABSTENTIONS: None ABSENT: Curry, Levitt, Murdock, Sebourn, Shawver and F. Smith 09/03/2014 Operations Committee Minutes Page 2 of 8 3. MOVED, SECONDED, and DULY CARRIED to: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 14-XX entitled; “A Resolution of the Board of Directors of Orange County Sanitation District adopting the “One Water, One Watershed” (OWOW) 2.0 Integrated Regional Water Management Plan.” AYES: Beamish, Jones, Kring; R. Murphy; Nagel, Nielsen, and Underhill (Alternate) NOES: None ABSTENTIONS: None ABSENT: Curry, Levitt, Murdock, Sebourn, Shawver and F. Smith 4. MOVED, SECONDED, and DULY CARRIED to: Recommend to the Board of Directors to: A. Approve a budget increase of $122,838, increasing the total amount not to exceed $522,838; B. Approve a Professional Services Agreement with RBF Consulting to provide engineering design services for Bay Bridge Pump Station and Force Mains Rehabilitation Study, Project No. SP-178, for an amount not to exceed $475,308; and, C. Approve a contingency of $47,530 (10%). AYES: Beamish, Jones, Kring; R. Murphy; Nagel, Nielsen, and Underhill (Alternate) NOES: None ABSTENTIONS: None ABSENT: Curry, Levitt, Murdock, Sebourn, Shawver and F. Smith 09/03/2014 Operations Committee Minutes Page 3 of 8 5. MOVED, SECONDED, and DULY CARRIED to: Recommend to the Board of Directors to: A. Approve Amendment No. 1 to Agreement PSA-2013-568 with Constructive Community Relations, providing construction outreach services for the Newport Beach Construction Program for a total two-year period effective August 1, 2013 through July 31, 2015, for an additional $119,991, increasing the total amount not to exceed $419,991, with three one-year renewal options, not to exceed $150,000 per renewal year; and B. Approve a contingency of $57,000 (10%). AYES: Beamish, Jones, Kring; R. Murphy; Nagel, Nielsen, and Underhill (Alternate) NOES: None ABSTENTIONS: None ABSENT: Curry, Levitt, Murdock, Sebourn, Shawver and F. Smith 6. MOVED, SECONDED, and DULY CARRIED to: A. Approve a Professional Consultant Services Agreement with Hazen and Sawyer to provide construction support services for Oxygen Plant Demolition at Plant No. 2, Project No. SP-129, for an amount not to exceed $152,450; and B. Approve a contingency of $15,245 (10%). AYES: Beamish, Jones, Kring; R. Murphy; Nagel, Nielsen, and Underhill (Alternate) NOES: None ABSTENTIONS: None ABSENT: Curry, Levitt, Murdock, Sebourn, Shawver and F. Smith 09/03/2014 Operations Committee Minutes Page 4 of 8 7. MOVED, SECONDED, and DULY CARRIED to: Recommend to the Board of Directors to: A. Award a contract to the lowest responsive and responsible bidder, VSS Sales – Vaughan Industrial Repair, for Repairs to RSS Pumps at P2, Project No. FR14-004, for a total amount not to exceed $282,504 and, B. Approve a contingency of $84,800 (30%). AYES: Beamish, Jones, Kring; R. Murphy; Nagel, Nielsen, and Underhill (Alternate) NOES: None ABSTENTIONS: None ABSENT: Curry, Levitt, Murdock, Sebourn, Shawver and F. Smith 8. MOVED, SECONDED, and DULY CARRIED to: Recommend to the Board of Directors to: A. Approve a Service Agreement with VSS Sales – Vaughan’s Industrial Repair, the lowest responsive and responsible bidder, for the overhaul of two gas compressors located at Plant No. 2, Specification No. S-2014- 615BD, for period November 1, 2014 through May 30, 2016 for an amount not to exceed $279,280 and B. Approve a contingency of $27,928 (10%) AYES: Beamish, Jones, Kring; R. Murphy; Nagel, Nielsen, and Underhill (Alternate) NOES: None ABSTENTIONS: None ABSENT: Curry, Levitt, Murdock, Sebourn, Shawver and F. Smith 09/03/2014 Operations Committee Minutes Page 5 of 8 9. MOVED, SECONDED, and DULY CARRIED to: Recommend to the Board of Directors to: A. Approve a Service Agreement with NRG Energy, the lowest responsive and responsible bidder, for the Overhaul of Central Generation Engines, Specification No. S-2014-601BD, for an amount not to exceed $743,525, for the period of November 1, 2014 through October 31, 2015, with four one-year renewal options; and B. Approve an annual contingency of $148,705 (20%) AYES: Beamish, Jones, Kring; R. Murphy; Nagel, Nielsen, and Underhill (Alternate) NOES: None ABSTENTIONS: None ABSENT: Curry, Levitt, Murdock, Sebourn, Shawver and F. Smith 10. MOVED, SECONDED, and DULY CARRIED to: Recommend to the Board of Directors to: A. Award a contract to the lowest responsive and responsible bidder, Tharsos Incorporated, for Plant 2 North Scrubber Complex Bleach Pump Base Replacement (Rebid) - Project No. FR12-031-R, for a total amount not to exceed $173,937 and, B. Approve a contingency of $34,788 (20%). AYES: Beamish, Jones, Kring; R. Murphy; Nagel, Nielsen, and Underhill (Alternate) NOES: None ABSTENTIONS: None ABSENT: Curry, Levitt, Murdock, Sebourn, Shawver and F. Smith Director Shawver arrived at 5:05 p.m. NON-CONSENT CALENDAR: Engineering Manager, Mike Puccio provided an informative PowerPoint presentation regarding the item. He showed a schematic of the outfall system, explained the series of projects for rehabilitation and the significant amount of corrosion that was found in the design of J-110, which is the reason for the budget increase. 09/03/2014 Operations Committee Minutes Page 6 of 8 11. MOVED, SECONDED, and DULY CARRIED to: Recommend to the Board of Directors to: Approve a budget increase of $706,000 for Final Effluent Sampler and Building Area Upgrades, Project No. J-110, for a total budget amount of $14,770,000. AYES: Beamish, Jones, Kring; R. Murphy; Nagel, Nielsen, and Underhill (Alternate) NOES: None ABSTENTIONS: None ABSENT: Curry, Levitt, Murdock, Sebourn, Shawver and F. Smith INFORMATION ITEMS: 12. Quarterly Odor Complaint Report Ed Torres, Director of Operations and Maintenance presented a brief report regarding this item. 13. Cessation of Disinfection of Ocean Discharge Ron Coss, Environmental Lab and OM Manager provided the Committee an informative PowerPoint presentation regarding the Cessation of Disinfection. DEPARTMENT HEAD REPORT: Rob Thompson, Director of Engineering introduced Enginnering Manager, Kathy Millea who informed the Committee and shared a rendering of an OCTA and CalTrans proposed flyover lane onto the south 405 freeway from Ellis Avenue over the front entrance of the Plant. Ms. Millea further stated that she met with the City of Fountain Valley who are very much in support of this project. OCTA and CalTrans have secured the funding and may begin as early as the Spring of 2015. Mr. Thompson informed the Committee that the work on Pacific Coast Highway will have significant traffic impacts and stated that we are working with the City of Newport Beach to mitigate these impacts. Director of Facilities Support Services, Nick Arhontes, reported on the progress of the Bay Bridge Valve Vault repair; the unanticipated problems and the additional costs of the repairs. He informed the Committee that he would bring the change orders to the next meeting. 09/03/2014 Operations Committee Minutes Page 7 of 8 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT At 5:28 p.m., Chair Beamish declared the meeting adjourned to the next scheduled meeting of Wednesday, October 1, 2014 at 5:00 p.m. Submitted by, ______________________ Kelly A. Lore Acting Clerk of the Board 09/03/2014 Operations Committee Minutes Page 8 of 8