HomeMy WebLinkAbout07-02-2014 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on July 2, 2014, at 5:02 p.m. at the District's Administrative Office. Committee
Vice-Chair Nelson led the Flag Salute.
A quorum was declared present, as follows:
Operations Directors Present:
Brett Murdock, Chair
Scott Nelson, Vice-Chair
Keith Curry
Steve Jones
Lucille Kring
Michael Levitt
Steve Nagel
Greg Sebourn
David Shawver
Fred Smith
Tom Beamish, Board Chair
John Nielsen, Board Vice-Chair
Operations Directors Absent:
None
PUBLIC COMMENTS:
No public comments.
REPORT OF COMMITTEE CHAIR:
Staff Present:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Rob Thompson, Director of Engineering
Nick Arhontes, Director of Facilities Support
Services
Ed Torres, Director of Operations & Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Jeff Reed, Director of Human Resources
Kelly Lore, Acting Clerk of the Board
Cindi Ambrose
Jennifer Cabral
Marc Dubois
Anne Marie Feery
Dean Fisher
Norbert Gaia
Al Garcia
Mike Puccio
Jackie Santos
Others Present:
Brad Hogin, General Counsel
Committee Chair Murdock, did not provide a report.
07/02/2014 Operations Committee Minutes Page 1 of 5
REPORT OF GENERAL MANAGER
General Manager, Jim Herberg, did not provide a report.
CONSENT CALENDAR:
1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of June 4, 2014,
Operations Committee meeting.
AYES:
NOES:
Beamish, Levitt, Murdock, Nelson, Nielsen, Sebourn,
Shawver, and F. Smith
None
ABSTENTIONS: None
ABSENT: Curry, Jones, Kring and Nagel
2. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Award a contract to the lowest responsive and responsible bidder, ODC
Engineering and Technology, for Repairs to Primary Clarifier No. 3 Drive
Unit at P1, Project No. FR14-002, for a total amount not to exceed
$332,700 and
B. Approve a contingency of $66,540 (20%).
07/02/2014
AYES:
NOES:
Beamish, Levitt, Murdock, Nelson, Nielsen, Sebourn,
Shawver, and F. Smith
None
ABSTENTIONS: None
ABSENT: Curry, Jones, Kring and Nagel
Operations Committee Minutes Page 2 of 5
3. MOVED, SECONDED, and DULY CARRIED to:
Authorize an increase of $60,000 to a sole source Professional Services
Agreement with Liberty Pipeline Services, Purchase Order No.104954-0A, for
interplant gas line maintenance and extend the contract term for four (4)
additional months, July 1, 2014 through October 31, 2014, for a total amount not
to exceed $134,690.
AYES: Beamish, Levitt, Murdock, Nelson, Nielsen, Sebourn,
Shawver, and F. Smith
NOES: None
ABSTENTIONS: None
ABSENT: Curry, Jones, Kring and Nagel
NON-CONSENT CALENDAR:
Director Kring & Nagel arrived at 5:04 p.m.
Director Jones arrived at 5:05 p.m.
Director Curry arrived at 5:09 p.m.
Director of Engineering, Rob Thompson provided an informative PowerPoint
presentation regarding the biogas cleaning process, a new alternative to activated
carbon scrubbing, focusing on the benefits of scrubbing. He then answered questions
from the Committee.
4. MOVED, SECONDED, and DULY CARRIED to:
A. Approve a Sole Source Agreement with Carollo Engineers to evaluate the
feasibility and cost-effectiveness of a proprietary biogas cleaning process,
for a total amount not to exceed $106,075; and
B. Approve a contingency of $10,600 (10%)
07/02/2014
AYES:
NOES:
Beamish, Curry, Jones, Kring, Levitt, Murdock, Nagel,
Nelson, Nielsen, Shawver, and F. Smith
None
ABSTENTIONS: None
ABSENT: Sebourn (recused)
Operations Committee Minutes Page 3 of 5
Engineering Manager, Mike Puccio provided a PowerPoint presentation
regarding the Southwest Costa Mesa Trunk Sewer and certification of the Final
Environmental Impact Report (FEIR) including: conclusions of the EIR, significant
impacts, gravity alternative, comment letters and responses, and agreements
with Costa Mesa Sanitary District and City of Newport Beach. He answered
questions from the Committee.
5. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Consider, receive, and file the Final Environmental Impact Report for the
Southwest Costa Mesa Trunk, Project No. 6-19, dated July 23, 2014; and
B. Adopt Resolution No. OCSD 14-XX entitled; "A Resolution of the Board of
Directors of the Orange County Sanitation District Certifying the Final
Environmental Impact Report for implementation of Southwest Costa
Mesa Trunk, Project No. 6-19; making certain findings relating to
environmental effects identified in the Final Environmental Impact Report;
adopting a Mitigation Monitoring and Reporting Program; adopting a
Statement of Overriding Considerations; and approving the Southwest
Costa Mesa Trunk, Project No. 6-19."
AYES: Beamish, Curry, Jones, Kring, Levitt, Murdock, Nagel,
Nelson, Nielsen, Sebourn, Shawver, and F. Smith
NOES: None
ABSTENTIONS: None
ABSENT: None
INFORMATION ITEMS:
6. Procurement Process
Contracts and Purchasing Manager, Marc Dubois presented an informative
PowerPoint presentation on Public Procurement including: ethics, types of
procurements, Mini-Brooks Act, policies and procedures, sole source contracts,
RFP's and Notice Inviting bids, Public Works construction, approval thresholds,
low bids and best values. He then answered questions from the Committee.
07/02/2014 Operations Committee Minutes Page 4 of 5
7. Reduction in Long-Term Liabilities
Director of Finance and Administrative Services, Lorenzo Tyner, provided a brief
presentation on reducing the District's long-term liabilities; providing three options
to consider; 1) Do nothing. 2) Pay down current long-term debt. 3) Reduce the
unfunded actuarial accrued liability. He stated that the third option results in a six
million dollar savings per year to the District and is recommended. Discussion
ensued regarding: overpayments, triennial report, assumption rates, interest
rates, and payment plans . Mr. Tyner informed the Committee that this would be
a future Board item for decision.
DEPARTMENT HEAD REPORT:
Director of Operations and Maintenance, Ed Torres announced that Nerissa tours for
the Board would be available on various dates, to be determined, in July and August.
General Manager, Jim Herberg reported the status of SB 946, which was amended in
Assembly in June and is now back in the Senate.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
Chair Beamish stated that he had appointed Brett Murdock to Operations Chair, Scott
Nelson to Operations Vice-Chair and Greg Sebourn and Tyler Diep to the Legislative
and Public Affairs Special Committee . He then asked the Committee to notify either he
or Vice-Chair Nielsen if anyone were interested in a specific Committee assignment or
change.
Chair Beamish also stated that the recent Chino II Basin Desalter Tour was very
interesting and informative.
ADJOURNMENT
At 6:23 p.m., Committee Chair Murdock declared the meeting adjourned to the next
scheduled meeting of Wednesday, September 3, 2014 at 5:00 p .m.
Submitted by,
07 /Q2./2014 Operations Committee Minutes Page 5 of 5