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HomeMy WebLinkAbout07-02-2014 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on July 2, 2014, at 5:02 p.m. at the District's Administrative Office. Committee Vice-Chair Nelson led the Flag Salute. A quorum was declared present, as follows: Operations Directors Present: Brett Murdock, Chair Scott Nelson, Vice-Chair Keith Curry Steve Jones Lucille Kring Michael Levitt Steve Nagel Greg Sebourn David Shawver Fred Smith Tom Beamish, Board Chair John Nielsen, Board Vice-Chair Operations Directors Absent: None PUBLIC COMMENTS: No public comments. REPORT OF COMMITTEE CHAIR: Staff Present: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Rob Thompson, Director of Engineering Nick Arhontes, Director of Facilities Support Services Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Jeff Reed, Director of Human Resources Kelly Lore, Acting Clerk of the Board Cindi Ambrose Jennifer Cabral Marc Dubois Anne Marie Feery Dean Fisher Norbert Gaia Al Garcia Mike Puccio Jackie Santos Others Present: Brad Hogin, General Counsel Committee Chair Murdock, did not provide a report. 07/02/2014 Operations Committee Minutes Page 1 of 5 REPORT OF GENERAL MANAGER General Manager, Jim Herberg, did not provide a report. CONSENT CALENDAR: 1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of June 4, 2014, Operations Committee meeting. AYES: NOES: Beamish, Levitt, Murdock, Nelson, Nielsen, Sebourn, Shawver, and F. Smith None ABSTENTIONS: None ABSENT: Curry, Jones, Kring and Nagel 2. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Award a contract to the lowest responsive and responsible bidder, ODC Engineering and Technology, for Repairs to Primary Clarifier No. 3 Drive Unit at P1, Project No. FR14-002, for a total amount not to exceed $332,700 and B. Approve a contingency of $66,540 (20%). 07/02/2014 AYES: NOES: Beamish, Levitt, Murdock, Nelson, Nielsen, Sebourn, Shawver, and F. Smith None ABSTENTIONS: None ABSENT: Curry, Jones, Kring and Nagel Operations Committee Minutes Page 2 of 5 3. MOVED, SECONDED, and DULY CARRIED to: Authorize an increase of $60,000 to a sole source Professional Services Agreement with Liberty Pipeline Services, Purchase Order No.104954-0A, for interplant gas line maintenance and extend the contract term for four (4) additional months, July 1, 2014 through October 31, 2014, for a total amount not to exceed $134,690. AYES: Beamish, Levitt, Murdock, Nelson, Nielsen, Sebourn, Shawver, and F. Smith NOES: None ABSTENTIONS: None ABSENT: Curry, Jones, Kring and Nagel NON-CONSENT CALENDAR: Director Kring & Nagel arrived at 5:04 p.m. Director Jones arrived at 5:05 p.m. Director Curry arrived at 5:09 p.m. Director of Engineering, Rob Thompson provided an informative PowerPoint presentation regarding the biogas cleaning process, a new alternative to activated carbon scrubbing, focusing on the benefits of scrubbing. He then answered questions from the Committee. 4. MOVED, SECONDED, and DULY CARRIED to: A. Approve a Sole Source Agreement with Carollo Engineers to evaluate the feasibility and cost-effectiveness of a proprietary biogas cleaning process, for a total amount not to exceed $106,075; and B. Approve a contingency of $10,600 (10%) 07/02/2014 AYES: NOES: Beamish, Curry, Jones, Kring, Levitt, Murdock, Nagel, Nelson, Nielsen, Shawver, and F. Smith None ABSTENTIONS: None ABSENT: Sebourn (recused) Operations Committee Minutes Page 3 of 5 Engineering Manager, Mike Puccio provided a PowerPoint presentation regarding the Southwest Costa Mesa Trunk Sewer and certification of the Final Environmental Impact Report (FEIR) including: conclusions of the EIR, significant impacts, gravity alternative, comment letters and responses, and agreements with Costa Mesa Sanitary District and City of Newport Beach. He answered questions from the Committee. 5. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Consider, receive, and file the Final Environmental Impact Report for the Southwest Costa Mesa Trunk, Project No. 6-19, dated July 23, 2014; and B. Adopt Resolution No. OCSD 14-XX entitled; "A Resolution of the Board of Directors of the Orange County Sanitation District Certifying the Final Environmental Impact Report for implementation of Southwest Costa Mesa Trunk, Project No. 6-19; making certain findings relating to environmental effects identified in the Final Environmental Impact Report; adopting a Mitigation Monitoring and Reporting Program; adopting a Statement of Overriding Considerations; and approving the Southwest Costa Mesa Trunk, Project No. 6-19." AYES: Beamish, Curry, Jones, Kring, Levitt, Murdock, Nagel, Nelson, Nielsen, Sebourn, Shawver, and F. Smith NOES: None ABSTENTIONS: None ABSENT: None INFORMATION ITEMS: 6. Procurement Process Contracts and Purchasing Manager, Marc Dubois presented an informative PowerPoint presentation on Public Procurement including: ethics, types of procurements, Mini-Brooks Act, policies and procedures, sole source contracts, RFP's and Notice Inviting bids, Public Works construction, approval thresholds, low bids and best values. He then answered questions from the Committee. 07/02/2014 Operations Committee Minutes Page 4 of 5 7. Reduction in Long-Term Liabilities Director of Finance and Administrative Services, Lorenzo Tyner, provided a brief presentation on reducing the District's long-term liabilities; providing three options to consider; 1) Do nothing. 2) Pay down current long-term debt. 3) Reduce the unfunded actuarial accrued liability. He stated that the third option results in a six million dollar savings per year to the District and is recommended. Discussion ensued regarding: overpayments, triennial report, assumption rates, interest rates, and payment plans . Mr. Tyner informed the Committee that this would be a future Board item for decision. DEPARTMENT HEAD REPORT: Director of Operations and Maintenance, Ed Torres announced that Nerissa tours for the Board would be available on various dates, to be determined, in July and August. General Manager, Jim Herberg reported the status of SB 946, which was amended in Assembly in June and is now back in the Senate. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Chair Beamish stated that he had appointed Brett Murdock to Operations Chair, Scott Nelson to Operations Vice-Chair and Greg Sebourn and Tyler Diep to the Legislative and Public Affairs Special Committee . He then asked the Committee to notify either he or Vice-Chair Nielsen if anyone were interested in a specific Committee assignment or change. Chair Beamish also stated that the recent Chino II Basin Desalter Tour was very interesting and informative. ADJOURNMENT At 6:23 p.m., Committee Chair Murdock declared the meeting adjourned to the next scheduled meeting of Wednesday, September 3, 2014 at 5:00 p .m. Submitted by, 07 /Q2./2014 Operations Committee Minutes Page 5 of 5