HomeMy WebLinkAbout06-04-2014 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on June 4, 2014, at 5:04 p.m. at the District's Administrative Office. Director
Shawver led the Flag Salute.
A quorum was declared present, as follows:
Operations Directors Present:
John Nielsen, Chair
Brett Murdock, Vice-Chair
Keith Curry
Steve Jones
Lucille Kring
Michael Levitt
Steve Nagel
Greg Sebourn
David Shawver
Fred Smith
Constance Underhill (Alternate)
Troy Edgar, Board Chair
Tom Beamish, Board Vice-Chair
Operations Directors Absent:
PUBLIC COMMENTS:
No public comments.
REPORT OF COMMITTEE CHAIR:
Staff Present:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Rob Thompson, Director of Engineering
Nick Arhontes, Director of Facilities Support
Services
Ed Torres, Director of Operations & Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Jeff Reed, Director of Human Resources
Maria Ayala, Clerk of the Board
Jennifer Cabral
Jim Colston
Dean Fisher
Norbert Gaia
Al Garcia
Ted Gerber
Kathy Millea
Mike Puccio
Roya Sohanaki
Others Present:
Brad Hagin, General Counsel
Bob Ooten (Alternate Director)
Committee Chair Nielsen did not provide a report.
06/04/2014 Operations Committee Minutes Page 1 of 6
REPORT OF GENERAL MANAGER
General Manager, Jim Herberg, reported that OCSD's state legislative lobbyist, Heather
Stratman, informed him earlier today that the District's bill, SB 946, has passed the
Local Government committee and that it would be moving forward to the Assembly floor
for approval.
CONSENT CALENDAR:
1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of May 7, 2014,
Operations Committee meeting.
AYES:
NOES:
Beamish, Curry, Edgar, Kring, Levitt, Murdock, Nagel,
Nielsen, Sebourn, Shawver, F. Smith and Underhill
(Alternate)
None
ABSTENTIONS: None
ABSENT: Jones
2. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Consultant Services Agreement with Brown &
Caldwell to provide construction support services for Santa Ana Trunk
Sewer Rehabilitation, Project No. 1-17, for an amount not to exceed
$188,724; and
B. Approve a contingency of $18,872 (10%).
06/04/2014
AYES:
NOES:
Beamish, Curry, Edgar, Kring, Levitt, Murdock, Nagel,
Nielsen, Sebourn, Shawver, F. Smith and Underhill
(Alternate)
None
ABSTENTIONS: None
ABSENT: Jones
Operations Committee Minutes Page 2 of 6
3. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve an Agreement with Corrpro Companies, Inc., for Corrosion
Management Staffing Support Services, Specification CS-2014-600BD, for
the period July 1, 2014 through June 30, 2015, for a total annual amount
not to exceed $541,096, with four one-year renewable options; and
B. Approve a contingency of $54,109.60 (10%).
AYES:
NOES:
Beamish, Curry, Edgar, Kring, Levitt, Murdock, Nagel,
Nielsen, Sebourn, Shawver, F. Smith and Underhill
(Alternate)
None
ABSTENTIONS: None
ABSENT: Jones
4. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Award a contract to the lowest responsive and responsible bidder,
Bowcon Company Inc., for Repairs of Dewatering Building at P2, Project
No. FR12-001, for a total amount not to exceed $175,280; and
B. Approve a contingency of $35,000 (20%).
06/04/2014
AYES:
NOES:
Beamish, Curry, Edgar, Kring, Levitt, Murdock, Nagel,
Nielsen, Sebourn, Shawver, F. Smith and Underhill
(Alternate)
None
ABSTENTIONS: None
ABSENT: Jones
Operations Committee Minutes Page 3 of6
5. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Consultant Services Agreement with Carollo
Engineers, Inc. to provide construction support services for Plant No. 1
Primary Treatment, Contract No. P1-124 for an amount not to exceed
$451,91 O; and
B. Approve a contingency of $45,190 (10%).
AYES:
NOES:
Beamish, Curry, Edgar, Kring, Levitt, Murdock, Nagel,
Nielsen, Sebourn, Shawver, F. Smith and Underhill
(Alternate)
None
ABSTENTIONS: Sebourn
ABSENT: Jones
6. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with HOR to provide
engineering design services for Administrative Facilities Implementation
Planning, Project No. SP-194, for an amount not to exceed $729,597; and
B. Approve a contingency of $72,960 (10%).
06/04/2014
AYES:
NOES:
Beamish, Curry, Edgar, Kring, Levitt, Murdock, Nagel,
Nielsen, Sebourn, Shawver, F. Smith and Underhill
(Alternate)
None
ABSTENTIONS: None
ABSENT: Jones
Operations Committee Minutes Page 4 of6
7. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to:
Approve out-of-country travel for two Orange County Sanitation District
employees to witness factory testing of centrifuges in connection with Sludge
Dewatering and Odor Control at Plant No. 1, Project P1-101, and all travel,
lodging, and per diem costs in accordance with the Sanitation District's travel
policy.
AYES: Beamish, Curry, Edgar, Kring, Levitt, Murdock, Nagel,
Nielsen, Sebourn, Shawver, F. Smith and Underhill
(Alternate)
NOES: None
ABSTENTIONS: None
ABSENT: Jones
INFORMATION ITEMS:
Director Jones arrived to the meeting at 5:18 p.m.
8. Collections System
Nick Arhontes, Director of Facility Support Services Department, gave a
PowerPoint presentation on the Sanitation District's Collection Facilities. The
presentation included information on: sewer spill statistics, odor complaints,
regulatory compliance, sewage conditioning, etc.
9. Pretreatment Program and Industrial Permitting
Roya Sohanaki, Engineering Supervisor, gave a PowerPoint presentation on the
Overview of OCSD's Pretreatment Program. The presentation included
information on: regulatory and compliance information, managing the sources of
pollutants, effectiveness of source control, etc.
The Committee had questions regarding violations, revenues, cost(s) of program,
protocols and policies, etc. Staff responded to the questions accordingly.
10. Review proposed Budgets for FY 2014-15 and 2015-16
Lorenzo Tyner, Director of Finance and Administrative Services, gave a brief
PowerPoint presentation on the proposed FY 14-15 and FY 15-16 Two-Year
Budget plan. The budget book and executive summary were distributed to the
06/04/2014 Operations Committee Minutes Page 5 of6
Committee. Key points of Mr. Tyner's presentation included: revenues, debt
service, cash flows, reduction of liabilities, etc.
Mr. Herberg highlighted the pages in the budget book with the capital
improvement projects and detailed pertinent information.
DEPARTMENT HEAD REPORT:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
Committee Chair Nielsen thanked OCSD staff for being present at the Tustin Chili
Cook-Off event this past weekend.
ADJOURNMENT
At 6:23 p.m., Committee Chair Nielsen declared the meeting adjourned to the next
scheduled meeting of Wednesday, July 2, 2014 at 5:00 p.m.
06/04/2014 Operations Committee Minutes Page 6 of6