HomeMy WebLinkAbout05-07-2014 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on May 7, 2014, at 5:05 p.m. at the District's Administrative Office. Vice Chair
Murdock led the Flag Salute.
A quorum was declared present, as follows:
Operations Directors Present: Staff Present:
John Nielsen, Chair Jim Herberg, General Manager
Brett Murdock, Vice-Chair Bob Ghirelli, Assistant General Manager
Keith Curry Rob Thompson, Director of Engineering
Steve Jones Nick Arhontes, Director of Facilities Support
Lucille Kring Services
Michael Levitt Ed Torres, Director of Operations & Maintenance
Steve Nagel Lorenzo Tyner, Director of Finance &
Greg Sebourn Administrative Services
David Shawver Jeff Reed, Director of Human Resources
Fred Smith Kelly Lore, Secretary Pro Tern
Constance Underhill (Alternate) Jennifer Cabral
Troy Edgar, Board Chair Jim Colston
Tom Beamish, Board Vice-Chair Mark Esquer
Dean Fisher
Norbert Gaia
Operations Directors Absent: Al Garcia
Kathy Millea
Mike Puccio
PUBLIC COMMENTS:
No public comments.
REPORT OF COMMITTEE CHAIR:
Others Present:
Brad Hagin, General Counsel
Bob Ooten (Alternate Director)
Committee Chair, John Nielsen did not provide a report.
05/07/2014 Operations Committee Minutes Page 1 of 7
REPORT OF GENERAL MANAGER
General Manager, Jim Herberg reminded the Committee of the State of the District
Breakfast celebrating the District's 60th anniversary being held on May 21, 2014 from
8:30 a.m. -10:30 a.m. at Mile Square Park.
CONSENT CALENDAR:
1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of April 2, 2014,
Operations Committee meeting.
AYES:
NOES:
Edgar, Beamish, Curry, Kring, Levitt, Murdock, Nagel,
Nielsen, Sebourn, Shawver, F. Smith and Underhill
(Alternate)
None
ABSTENTIONS: None
ABSENT: None
3. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
05/07/14
A. Terminate the agreement of May 1, 2007, between OCSD and SCCWRP,
which provided use of OCSD laboratory facilities; and
B. Direct the General Manager of OCSD to notify the Executive Director of
SCCWRP of the decision to terminate this agreement effective three
months from the date of the notice.
AYES:
NOES:
Edgar, Beamish, Curry, Kring, Levitt, Murdock, Nagel,
Nielsen, Sebourn, Shawver, F. Smith and Underhill
(Alternate)
None
ABSTENTIONS: None
ABSENT: None
Operations Committee Minutes Page 2 of 7
4. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve Change Order No. 2 to Purchase Order 104627-0B to Olin Chlor
Alkali Products, for the Purchase of sodium hypochlorite, Specification No.
C-2012-536 authorizing a unit price increase of $0.05 per gallon for a new
total unit price of $0.489/gallon delivered, plus applicable sales tax, for the
period beginning September 1, 2014 through August 31, 2015, and for all
subsequent contract renewal periods; and
B. Approve a 10% annual unit price contingency.
AYES:
NOES:
Edgar, Beamish, Curry, Kring, Levitt, Murdock, Nagel,
Nielsen, Sebourn, Shawver, F. Smith and Underhill
(Alternate)
None
ABSTENTIONS: None
ABSENT: None
5. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
05/07/14
A. Award a Contract to Polydyne Inc. for the purchase of Cationic Polymer,
Specification No. C-2013-591 BD, for a unit price of $2.425 per active
pound delivered for Solution Polymer (WE-192) plus applicable sales tax,
and $2.225 per active pound delivered for Mannich Polymer (C-331) plus
applicable sales tax, and $2.929 per active pound delivered for Emulsion
Polymer (WE-1233) plus applicable sales tax, and $2.643 per active
pound delivered for Emulsion Polymer (WE-1328) plus applicable sales
tax, for a total estimated amount of $1,650, 100 for the period July 1, 2014
through June 30, 2015, with four one-year renewal options; and
B. Approve a 10% annual unit price contingency.
AYES:
NOES:
Edgar, Beamish, Curry, Kring, Levitt, Murdock, Nagel,
Nielsen, Sebourn, Shawver, F. Smith and Underhill
(Alternate)
None
ABSTENTIONS: None
ABSENT: None
Operations Committee Minutes Page 3 of 7
6. MOVED, SECONDED, and DULY CARRIED: Approve sole sourcing with MH3
Corporation to qualify and quantify certain odorants to complete the Odor Control
Master Plan's characterization work, for a total amount not to exceed $99,500.
AYES:
NOES:
Edgar, Beamish, Curry, Kring, Levitt, Murdock, Nagel,
Nielsen, Sebourn, Shawver, F. Smith and Underhill
(Alternate)
None
ABSTENTIONS: None
ABSENT: None
2. ITEM PULLED AND HEARD SEPARATELY
05/07/14
Director Shawver requested additional information regarding this item. Director of
Engineering, Rob Thompson gave a brief presentation and answered questions
from the Committee regarding the benefits of this service.
MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
Approve a three-year Memorandum of Understanding with California State
University, Fullerton Auxiliary Services Corporation for Operation of the Center
for Demographic Research, for the period July 1, 2014 through June 30, 2017,
for a total amount not to exceed $239,344.
AYES:
NOES:
Edgar, Beamish, Curry, Kring, Levitt, Murdock, Nagel,
Nielsen, Sebourn, Shawver, F. Smith and Underhill
(Alternate)
None
ABSTENTIONS: None
ABSENT: None
Operations Committee Minutes Page 4 of 7
NON-CONSENT:
Rob Thompson, Director of Engineering, gave a brief presentation of the item.
7. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve Amendment No. 6 to the Professional Design Services
Agreement with TetraTech, Inc., providing for additional engineering
services for Gisler-Redhill System Improvements, Reach B, Contract No.
7-37, for an additional amount of $416,000 increasing the total amount not
to exceed $1,475,479; and
B. Approve a contingency increase for an additional amount of $73,774 (5%).
AYES:
NOES:
Edgar, Beamish, Curry, Kring, Levitt, Murdock, Nagel,
Nielsen, Sebourn, Shawver, F. Smith and Underhill
(Alternate)
None
ABSTENTIONS: None
ABSENT: None
INFORMATION ITEMS:
8. Warehousing of Critical Programmable Logic Controllers
Director of Operations & Maintenance, Ed Torres provided a short presentation
regarding this item. He stated that these critical devices are used throughout the
facilities to control and monitor treatment systems, pumps, valves etc. The
manufacturer announced an end of life date for the units and therefore OCSD
must purchase and warehouse 20 controllers until an alternative can be found.
9. Post March 28, 2014 Earthquake Activities:
05/07/14
Director of Finance and Administrative Services, Lorenzo Tyner reported on the
District's Incident Command System (ICS); the principles and goals of the
Integrated Emergency Response Plan (IERP) and earthquake response
activities, including collection and operations inspections. He further went over
the steps for inspection and stated that staff is finalizing a post-earthquake
response checklist.
Operations Committee Minutes Page 5 of 7
10. Reserves, Investments and Financial Management Policies
Mr. Tyner presented an informational PowerPoint Presentation regarding: four
major categories of revenues; user fees; debt issuances; operating contingency
fees; seven major criteria for reserves and funds management. He stated that
two RFP's would soon be released to select an Investment Advisor and an
Investment Manager. Once selected, the Investment Advisor will assist the
District in the selection of the Investment Manager. He clarified that the Advisor
and the Manager could not be the same firm.
11. Quarterly Odor Complaint Report
Ed Torres gave a brief update on the odor complaints during the third quarter of
FY 2013/14, reporting that Plant No. 1 had no complaints and Plant No. 2 had
only six complaints. Mr. Torres answered questions from the Committee on the
cost of odor control. He was referred back to Item 6, to which Mr. Torres
reported that the item refers to a contract to qualify and quantify certain specific
odorants, not the cost to control the odor itself.
DEPARTMENT HEAD REPORT:
Director of Engineering, Rob Thompson reported that Dean Fisher has been transferred
laterally from the Project Management Office to Engineering Construction. He also
introduced Kathy Millea and Mike Puccio who have been promoted to Engineering
Managers.
He also reported that sewage was introduced into the SARI line; testing remains to be
completed.
He notified the Committee that an item would be presented at the next Board meeting
regarding modifications that are needed in the new Activated Sludge Facility 2 (AS2) at
Plant No. 1 as part Secondary Treatment Expansion Project at Plant No. 1, Project P1-
102.
Mr. Tyner reported on four recent violations received from OSHA in regards to two
incidents and stated that OCSD is appealing the citations.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
Chair Edgar commended Dean Fisher and congratulated and the new Engineering
Managers. Director Shawver thanked OCSD for the public outreach efforts at the City
of Stanton's recent event.
05/07/14 Operations Committee Minutes Page 6 of 7
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ADJOURNMENT
At 5:53 p.m., Committee Chair Nielsen declared the meeting adjourned to t he next
scheduled meeting of Wednesday, June 4, 2014 at 5:00 p.m.
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05 /07/14 Operations Committee Minutes Page 7 of 7