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HomeMy WebLinkAbout05-07-2014 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on May 7, 2014, at 5:05 p.m. at the District's Administrative Office. Vice Chair Murdock led the Flag Salute. A quorum was declared present, as follows: Operations Directors Present: Staff Present: John Nielsen, Chair Jim Herberg, General Manager Brett Murdock, Vice-Chair Bob Ghirelli, Assistant General Manager Keith Curry Rob Thompson, Director of Engineering Steve Jones Nick Arhontes, Director of Facilities Support Lucille Kring Services Michael Levitt Ed Torres, Director of Operations & Maintenance Steve Nagel Lorenzo Tyner, Director of Finance & Greg Sebourn Administrative Services David Shawver Jeff Reed, Director of Human Resources Fred Smith Kelly Lore, Secretary Pro Tern Constance Underhill (Alternate) Jennifer Cabral Troy Edgar, Board Chair Jim Colston Tom Beamish, Board Vice-Chair Mark Esquer Dean Fisher Norbert Gaia Operations Directors Absent: Al Garcia Kathy Millea Mike Puccio PUBLIC COMMENTS: No public comments. REPORT OF COMMITTEE CHAIR: Others Present: Brad Hagin, General Counsel Bob Ooten (Alternate Director) Committee Chair, John Nielsen did not provide a report. 05/07/2014 Operations Committee Minutes Page 1 of 7 REPORT OF GENERAL MANAGER General Manager, Jim Herberg reminded the Committee of the State of the District Breakfast celebrating the District's 60th anniversary being held on May 21, 2014 from 8:30 a.m. -10:30 a.m. at Mile Square Park. CONSENT CALENDAR: 1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of April 2, 2014, Operations Committee meeting. AYES: NOES: Edgar, Beamish, Curry, Kring, Levitt, Murdock, Nagel, Nielsen, Sebourn, Shawver, F. Smith and Underhill (Alternate) None ABSTENTIONS: None ABSENT: None 3. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: 05/07/14 A. Terminate the agreement of May 1, 2007, between OCSD and SCCWRP, which provided use of OCSD laboratory facilities; and B. Direct the General Manager of OCSD to notify the Executive Director of SCCWRP of the decision to terminate this agreement effective three months from the date of the notice. AYES: NOES: Edgar, Beamish, Curry, Kring, Levitt, Murdock, Nagel, Nielsen, Sebourn, Shawver, F. Smith and Underhill (Alternate) None ABSTENTIONS: None ABSENT: None Operations Committee Minutes Page 2 of 7 4. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Approve Change Order No. 2 to Purchase Order 104627-0B to Olin Chlor Alkali Products, for the Purchase of sodium hypochlorite, Specification No. C-2012-536 authorizing a unit price increase of $0.05 per gallon for a new total unit price of $0.489/gallon delivered, plus applicable sales tax, for the period beginning September 1, 2014 through August 31, 2015, and for all subsequent contract renewal periods; and B. Approve a 10% annual unit price contingency. AYES: NOES: Edgar, Beamish, Curry, Kring, Levitt, Murdock, Nagel, Nielsen, Sebourn, Shawver, F. Smith and Underhill (Alternate) None ABSTENTIONS: None ABSENT: None 5. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: 05/07/14 A. Award a Contract to Polydyne Inc. for the purchase of Cationic Polymer, Specification No. C-2013-591 BD, for a unit price of $2.425 per active pound delivered for Solution Polymer (WE-192) plus applicable sales tax, and $2.225 per active pound delivered for Mannich Polymer (C-331) plus applicable sales tax, and $2.929 per active pound delivered for Emulsion Polymer (WE-1233) plus applicable sales tax, and $2.643 per active pound delivered for Emulsion Polymer (WE-1328) plus applicable sales tax, for a total estimated amount of $1,650, 100 for the period July 1, 2014 through June 30, 2015, with four one-year renewal options; and B. Approve a 10% annual unit price contingency. AYES: NOES: Edgar, Beamish, Curry, Kring, Levitt, Murdock, Nagel, Nielsen, Sebourn, Shawver, F. Smith and Underhill (Alternate) None ABSTENTIONS: None ABSENT: None Operations Committee Minutes Page 3 of 7 6. MOVED, SECONDED, and DULY CARRIED: Approve sole sourcing with MH3 Corporation to qualify and quantify certain odorants to complete the Odor Control Master Plan's characterization work, for a total amount not to exceed $99,500. AYES: NOES: Edgar, Beamish, Curry, Kring, Levitt, Murdock, Nagel, Nielsen, Sebourn, Shawver, F. Smith and Underhill (Alternate) None ABSTENTIONS: None ABSENT: None 2. ITEM PULLED AND HEARD SEPARATELY 05/07/14 Director Shawver requested additional information regarding this item. Director of Engineering, Rob Thompson gave a brief presentation and answered questions from the Committee regarding the benefits of this service. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Approve a three-year Memorandum of Understanding with California State University, Fullerton Auxiliary Services Corporation for Operation of the Center for Demographic Research, for the period July 1, 2014 through June 30, 2017, for a total amount not to exceed $239,344. AYES: NOES: Edgar, Beamish, Curry, Kring, Levitt, Murdock, Nagel, Nielsen, Sebourn, Shawver, F. Smith and Underhill (Alternate) None ABSTENTIONS: None ABSENT: None Operations Committee Minutes Page 4 of 7 NON-CONSENT: Rob Thompson, Director of Engineering, gave a brief presentation of the item. 7. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve Amendment No. 6 to the Professional Design Services Agreement with TetraTech, Inc., providing for additional engineering services for Gisler-Redhill System Improvements, Reach B, Contract No. 7-37, for an additional amount of $416,000 increasing the total amount not to exceed $1,475,479; and B. Approve a contingency increase for an additional amount of $73,774 (5%). AYES: NOES: Edgar, Beamish, Curry, Kring, Levitt, Murdock, Nagel, Nielsen, Sebourn, Shawver, F. Smith and Underhill (Alternate) None ABSTENTIONS: None ABSENT: None INFORMATION ITEMS: 8. Warehousing of Critical Programmable Logic Controllers Director of Operations & Maintenance, Ed Torres provided a short presentation regarding this item. He stated that these critical devices are used throughout the facilities to control and monitor treatment systems, pumps, valves etc. The manufacturer announced an end of life date for the units and therefore OCSD must purchase and warehouse 20 controllers until an alternative can be found. 9. Post March 28, 2014 Earthquake Activities: 05/07/14 Director of Finance and Administrative Services, Lorenzo Tyner reported on the District's Incident Command System (ICS); the principles and goals of the Integrated Emergency Response Plan (IERP) and earthquake response activities, including collection and operations inspections. He further went over the steps for inspection and stated that staff is finalizing a post-earthquake response checklist. Operations Committee Minutes Page 5 of 7 10. Reserves, Investments and Financial Management Policies Mr. Tyner presented an informational PowerPoint Presentation regarding: four major categories of revenues; user fees; debt issuances; operating contingency fees; seven major criteria for reserves and funds management. He stated that two RFP's would soon be released to select an Investment Advisor and an Investment Manager. Once selected, the Investment Advisor will assist the District in the selection of the Investment Manager. He clarified that the Advisor and the Manager could not be the same firm. 11. Quarterly Odor Complaint Report Ed Torres gave a brief update on the odor complaints during the third quarter of FY 2013/14, reporting that Plant No. 1 had no complaints and Plant No. 2 had only six complaints. Mr. Torres answered questions from the Committee on the cost of odor control. He was referred back to Item 6, to which Mr. Torres reported that the item refers to a contract to qualify and quantify certain specific odorants, not the cost to control the odor itself. DEPARTMENT HEAD REPORT: Director of Engineering, Rob Thompson reported that Dean Fisher has been transferred laterally from the Project Management Office to Engineering Construction. He also introduced Kathy Millea and Mike Puccio who have been promoted to Engineering Managers. He also reported that sewage was introduced into the SARI line; testing remains to be completed. He notified the Committee that an item would be presented at the next Board meeting regarding modifications that are needed in the new Activated Sludge Facility 2 (AS2) at Plant No. 1 as part Secondary Treatment Expansion Project at Plant No. 1, Project P1- 102. Mr. Tyner reported on four recent violations received from OSHA in regards to two incidents and stated that OCSD is appealing the citations. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Chair Edgar commended Dean Fisher and congratulated and the new Engineering Managers. Director Shawver thanked OCSD for the public outreach efforts at the City of Stanton's recent event. 05/07/14 Operations Committee Minutes Page 6 of 7 ,. ADJOURNMENT At 5:53 p.m., Committee Chair Nielsen declared the meeting adjourned to t he next scheduled meeting of Wednesday, June 4, 2014 at 5:00 p.m. ,.. 05 /07/14 Operations Committee Minutes Page 7 of 7