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HomeMy WebLinkAbout04-02-2014 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on April 2, 2014, at 5:05 p.m. at the District's Administrative Office. Director Shawver led the Flag Salute. A quorum was declared present, as follows: Operations Directors Present: Staff Present: John Nielsen, Chair Jim Herberg, General Manager Brett Murdock, Vice-Chair Bob Ghirelli, Assistant General Manager Keith Curry Rob Thompson, Director of Engineering Rush Hill (Alternate) Nick Arhontes, Director of Facilities Support Lucille Kring Services Michael Levitt Ed Torres, Director of Operations & Maintenance Steve Nagel Lorenzo Tyner, Director of Finance & Greg Sebourn Administrative Services David Shawver Jeff Reed, Director of Human Resources Fred Smith Kelly Lore, Secretary Pro Tern Constance Underhill (Alternate) Cindi Ambrose Troy Edgar, Board Chair Jennifer Cabral Operations Directors Absent: Steve Jones Tom Beamish, Board Vice-Chair PUBLIC COMMENTS: No public comments. REPORT OF COMMITTEE CHAIR: Jim Colston Dean Fisher Norbert Gaia Al Garcia Dave Halverson Kathy Millea Faviola Miranda Others Present: Brad Hogin, General Counsel Bob Ooten (Alternate Director) Committee Chair, John Nielsen did not provide a report. 04/02/2014 Operations Committee Minutes Page 1 of 5 REPORT OF GENERAL MANAGER: General Manager, Jim Herberg introduced newly appointed Director of Engineering, Rob Thompson. CONSENT CALENDAR: 1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of March 5, 2014, Operations Committee meeting. AYES: NOES: Edgar, Curry, Kring, Levitt, Murdock, Nagel, Nielsen, Sebourn, Shawver and Smith None ABSTENTIONS: Hill (Alternate) and Underhill (Alternate) ABSENT: Beamish and Jones 2. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Professional Consultant Services Agreement with Black & Veatch Corporation to provide construction support services for CenGen Emissions Control, Project No. J-111, for an amount not to exceed $1,097,212; and B. Approve a contingency of $109,721 (10%). AYES: NOES: Edgar, Curry, Hill (Alternate), Kring, Levitt, Murdock, Nagel, Nielsen, Sebourn, Shawver, Smith and Underhill (Alternate) None ABSTENTIONS: None ABSENT: Beamish and Jones 3. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: 04/02/14 A. Approve a Professional Consultant Services Agreement with Brown & Caldwell to provide construction support services for Newport Force Main Operations Committee Minutes Page 2 of 5 Rehabilitation, Project No. 5-60, for an amount not to exceed $2,231,925; and B. Approve a contingency of $178,554 (8%). AYES: NOES: Edgar, Curry, Hill (Alternate), Kring, Levitt, Murdock, Nagel, Nielsen, Sebourn, Shawver, Smith and Underhill (Alternate) None ABSTENTIONS: None ABSENT: Beamish and Jones NON-CONSENT: Dave Halverson, Engineering Manager, gave a brief presentation of the item. 4. MOVED, SECONDED AND DULY CARRIED: A. Award a Change Order to P.O. # 104926-0B to Jamison Engineering Contractors, Inc. for the Rehabilitation of Two (2) Final Basins at Plant No. 2, Specification No. S-2013-585BD for an additional amount not to exceed $62,500.00 for a total amount not to exceed $124,993; and B. Approve a contingency of $12,500 (10%) AYES: NOES: Edgar, Curry, Hill (Alternate), Kring, Levitt, Murdock, Nagel, Nielsen, Sebourn, Shawver, Smith and Underhill (Alternate) None ABSTENTIONS: None ABSENT: Beamish and Jones INFORMATION ITEMS: 5. Capital Improvement Program Update 04/02/14 Dean Fisher, Engineering Manager, provided an informational PowerPoint presentation and update on the status of the current Capital Improvement Operations Committee Minutes Page 3 of 5 Program (CIP). He shared cumulative data for major construction projects completed and program accomplishments for FY 2013-14. Rob Thompson, Director of Engineering, provided information on the plan and budget for the new CIP that will be proposed for approval in June. He informed the Committee of the enhanced planning methodology, the top revised CIP projects, proposed new project and studies, the five-year rate increase cash flow impact and the CIP budget forecast and answered questions from the Committee. The Committee members requested that staff coordinate additional information regarding the future CIP cash flow with the upcoming budget book presentation. Director Shawver left the meeting at 6:05 p.m. 6. Community Outreach Assistant General Manager Bob Ghirelli introduced Senior Public Affairs Specialist Faviola Miranda, who provided an informative PowerPoint presentation regarding OCSD's Public Outreach Program. She informed the Committee of community and media relations, public education, special events, and explained the use of social media. Ms. Miranda also displayed various informational and promotional items. Director Sebourn requested a presentation from Public Affairs at an upcoming City of Fullerton Council meeting and the possibility of a booth at the city's Farmers Market. DEPARTMENT HEAD REPORT: Ed Torres, Director of Operations and Maintenance reported he had met with the expert panel organized by the National Water Research Institute on March 26th, to review our effluent disinfection strategy. He stated that overall the panel was very complimentary of the District's proactive efforts in protecting public health; impressed with our Urban Water runoff program; supportive of discontinuing chlorination and offered suggestions for positive public outreach. Mr. Torres went on to state that there were no damages to the treatment plant or the collection facilities from the recent earthquake. Director Levitt suggested that the District have some type of policy for media coverage, after a natural disaster or emergency, to better inform the public of the status of the OCSD plant/sewer infrastructure. Mr. Torres stated that staff is working on that issue. Mr. Herberg stated that the District has an excellent plan in the event of a disaster, including an incident command system, communication protocol, and a Public Affairs 04/02/14 Operations Committee Minutes Page 4 of 5 representative available during a disaster, but that we are not currently positioned for positive notifications. Chair Edgar asked that an agenda item be placed on the next Operations Committee Meeting regarding an overall incident report of the earthquake. Director Sebourn reported the status of his city after the earthquake of March 28th, stating the city of Fullerton is estimating upwards of $5 million in damages. He further stated that there were 12 water main breaks and that at approximately 14 mile from the pump station at Cal State Fullerton, two buildings were red tagged. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None . · ADJOURNMENT At G:40 p.m., Committee Chair Nielsen declared the meeting adjourned to the next scheduled meeting of Wednesday, May 7, 2014 at 5:00 p.m. 04/02/14 Operations Committee Minutes Page 5 of 5