HomeMy WebLinkAbout04-02-2014 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on April 2, 2014, at 5:05 p.m. at the District's Administrative Office. Director
Shawver led the Flag Salute.
A quorum was declared present, as follows:
Operations Directors Present: Staff Present:
John Nielsen, Chair Jim Herberg, General Manager
Brett Murdock, Vice-Chair Bob Ghirelli, Assistant General Manager
Keith Curry Rob Thompson, Director of Engineering
Rush Hill (Alternate) Nick Arhontes, Director of Facilities Support
Lucille Kring Services
Michael Levitt Ed Torres, Director of Operations & Maintenance
Steve Nagel Lorenzo Tyner, Director of Finance &
Greg Sebourn Administrative Services
David Shawver Jeff Reed, Director of Human Resources
Fred Smith Kelly Lore, Secretary Pro Tern
Constance Underhill (Alternate) Cindi Ambrose
Troy Edgar, Board Chair Jennifer Cabral
Operations Directors Absent:
Steve Jones
Tom Beamish, Board Vice-Chair
PUBLIC COMMENTS:
No public comments.
REPORT OF COMMITTEE CHAIR:
Jim Colston
Dean Fisher
Norbert Gaia
Al Garcia
Dave Halverson
Kathy Millea
Faviola Miranda
Others Present:
Brad Hogin, General Counsel
Bob Ooten (Alternate Director)
Committee Chair, John Nielsen did not provide a report.
04/02/2014 Operations Committee Minutes Page 1 of 5
REPORT OF GENERAL MANAGER:
General Manager, Jim Herberg introduced newly appointed Director of Engineering,
Rob Thompson.
CONSENT CALENDAR:
1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of March 5, 2014,
Operations Committee meeting.
AYES:
NOES:
Edgar, Curry, Kring, Levitt, Murdock, Nagel, Nielsen,
Sebourn, Shawver and Smith
None
ABSTENTIONS: Hill (Alternate) and Underhill (Alternate)
ABSENT: Beamish and Jones
2. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Consultant Services Agreement with Black &
Veatch Corporation to provide construction support services for CenGen
Emissions Control, Project No. J-111, for an amount not to exceed
$1,097,212; and
B. Approve a contingency of $109,721 (10%).
AYES:
NOES:
Edgar, Curry, Hill (Alternate), Kring, Levitt, Murdock, Nagel,
Nielsen, Sebourn, Shawver, Smith and Underhill (Alternate)
None
ABSTENTIONS: None
ABSENT: Beamish and Jones
3. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
04/02/14
A. Approve a Professional Consultant Services Agreement with Brown &
Caldwell to provide construction support services for Newport Force Main
Operations Committee Minutes Page 2 of 5
Rehabilitation, Project No. 5-60, for an amount not to exceed $2,231,925;
and
B. Approve a contingency of $178,554 (8%).
AYES:
NOES:
Edgar, Curry, Hill (Alternate), Kring, Levitt, Murdock, Nagel,
Nielsen, Sebourn, Shawver, Smith and Underhill (Alternate)
None
ABSTENTIONS: None
ABSENT: Beamish and Jones
NON-CONSENT:
Dave Halverson, Engineering Manager, gave a brief presentation of the item.
4. MOVED, SECONDED AND DULY CARRIED:
A. Award a Change Order to P.O. # 104926-0B to Jamison Engineering
Contractors, Inc. for the Rehabilitation of Two (2) Final Basins at Plant No.
2, Specification No. S-2013-585BD for an additional amount not to exceed
$62,500.00 for a total amount not to exceed $124,993; and
B. Approve a contingency of $12,500 (10%)
AYES:
NOES:
Edgar, Curry, Hill (Alternate), Kring, Levitt, Murdock, Nagel,
Nielsen, Sebourn, Shawver, Smith and Underhill (Alternate)
None
ABSTENTIONS: None
ABSENT: Beamish and Jones
INFORMATION ITEMS:
5. Capital Improvement Program Update
04/02/14
Dean Fisher, Engineering Manager, provided an informational PowerPoint
presentation and update on the status of the current Capital Improvement
Operations Committee Minutes Page 3 of 5
Program (CIP). He shared cumulative data for major construction projects
completed and program accomplishments for FY 2013-14.
Rob Thompson, Director of Engineering, provided information on the plan and
budget for the new CIP that will be proposed for approval in June. He informed
the Committee of the enhanced planning methodology, the top revised CIP
projects, proposed new project and studies, the five-year rate increase cash flow
impact and the CIP budget forecast and answered questions from the
Committee.
The Committee members requested that staff coordinate additional information
regarding the future CIP cash flow with the upcoming budget book presentation.
Director Shawver left the meeting at 6:05 p.m.
6. Community Outreach
Assistant General Manager Bob Ghirelli introduced Senior Public Affairs
Specialist Faviola Miranda, who provided an informative PowerPoint presentation
regarding OCSD's Public Outreach Program. She informed the Committee of
community and media relations, public education, special events, and explained
the use of social media. Ms. Miranda also displayed various informational and
promotional items.
Director Sebourn requested a presentation from Public Affairs at an upcoming
City of Fullerton Council meeting and the possibility of a booth at the city's
Farmers Market.
DEPARTMENT HEAD REPORT:
Ed Torres, Director of Operations and Maintenance reported he had met with the expert
panel organized by the National Water Research Institute on March 26th, to review our
effluent disinfection strategy. He stated that overall the panel was very complimentary
of the District's proactive efforts in protecting public health; impressed with our Urban
Water runoff program; supportive of discontinuing chlorination and offered suggestions
for positive public outreach.
Mr. Torres went on to state that there were no damages to the treatment plant or the
collection facilities from the recent earthquake.
Director Levitt suggested that the District have some type of policy for media coverage,
after a natural disaster or emergency, to better inform the public of the status of the
OCSD plant/sewer infrastructure. Mr. Torres stated that staff is working on that issue.
Mr. Herberg stated that the District has an excellent plan in the event of a disaster,
including an incident command system, communication protocol, and a Public Affairs
04/02/14 Operations Committee Minutes Page 4 of 5
representative available during a disaster, but that we are not currently positioned for
positive notifications.
Chair Edgar asked that an agenda item be placed on the next Operations Committee
Meeting regarding an overall incident report of the earthquake.
Director Sebourn reported the status of his city after the earthquake of March 28th,
stating the city of Fullerton is estimating upwards of $5 million in damages. He further
stated that there were 12 water main breaks and that at approximately 14 mile from the
pump station at Cal State Fullerton, two buildings were red tagged.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None .
· ADJOURNMENT
At G:40 p.m., Committee Chair Nielsen declared the meeting adjourned to the next
scheduled meeting of Wednesday, May 7, 2014 at 5:00 p.m.
04/02/14 Operations Committee Minutes Page 5 of 5