Loading...
HomeMy WebLinkAbout03-05-2014 Operations Committee MinutesCORRECTED MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on March 5, 2014, at 5:00 p.m. at the District's Administrative Office. Director Smith led the Flag Salute. A quorum was declared present, as follows: Operations Directors Present: Staff Present: John Nielsen, Chair Jim Herberg, General Manager Brett Murdock, Vice-Chair Bob Ghirelli, Assistant General Manager Keith Curry Nick Kanetis, Director of Engineering Lucille Kring Nick Arhontes, Director of Facilities Support Michael Levitt Services Steve Nagel Ed Torres, Director of Operations & Maintenance Scott Nelson Lorenzo Tyner, Director of Finance & Greg Sebourn Administrative Services David Shawver Jeff Reed, Director of Human Resources Fred Smith Maria Ayala, Clerk of the Board Troy Edgar, Board Chair Jeff Armstrong Tom Beamish, Board Vice-Chair Jennifer Cabral Operations Directors Absent: Steve Jones PUBLIC COMMENTS: No public comments. REPORT OF COMMITTEE CHAIR: Sam Choi Jim Colston Ron Coss Dean Fisher Norbert Gaia Al Garcia Todd Haynes Rob Thompson Von Winckelmann Others Present: Brad Hagin, General Counsel Committee Chair, John Nielsen did not provide a report. 03/05/2014 Operations Committee Minutes Page 1 of 5 REPORT OF GENERAL MANAGER: General Manager, Jim Herberg, announced that an email from the Clerk of the Board had been sent to the Board today regarding the 60th Anniversary Recognition for the District in Sacramento. He asked the Committee to please contact Maria Ayala with any questions or for additional information. Mr. Herberg also announced the departure of Nick Kanetis, Director of Engineering, at the end of this week. Mr. Kanetis will provide a brief report at the end of the meeting. CONSENT CALENDAR: 1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of February 5, 2014, Operations Committee meeting. AYES: NOES: Beamish, Curry, Kring, Levitt, Murdock, Nelson, Nielsen, Sebourn, and Smith None ABSTENTIONS: None ABSENT: Edgar, Jones, Nagel, and Shawver 2. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: 03/05/14 Approve a contingency increase of $265,048 (8%) to the construction contract with Charles King Company, Inc. for the Balboa Trunk Sewer Rehabilitation, Project No. 5-47, for a total contingency of $662,620 (20%). AYES: NOES: Beamish, Curry, Kring, Levitt, Murdock, Nelson, Nielsen, Sebourn, and Smith None ABSTENTIONS: None ABSENT: Edgar, Jones, Nagel, and Shawver Operations Committee Minutes Page 2 of 5 3. MOVED, SECONDED, and DULY CARRIED: A. Award a Professional Consultant Services Agreement for Specification No. CS-2013-592BD to Environmental Engineering and Contracting, Inc. (EEC) for Technical Evaluation for Local Limits Development, for a total amount not to exceed $148,504; and B. Approve a contingency of $14,850 (10%). AYES: NOES: Beamish, Curry, Kring, Levitt, Murdock, Nelson, Nielsen, Sebourn, and Smith None ABSTENTIONS: None ABSENT: Edgar, Jones, Nagel, and Shawver NON-CONSENT: Rob Thompson, Engineering Manager, gave a brief PowerPoint presentation on the study to be done on the digesters. He explained some of the challenges that the District is facing with the current state of the digesters; and what kind of information the study and analysis will help to provide. (Directors Edgar, Nagel, and Shawver arrived at 5:07 p.m. to the meeting.) 4. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to: 03/05/14 A. Approve a budget increase of $100,000 for a total project budget of $300,000, for Project No. SP-186, Plant No. 2 Digesters and Tunnels Seismic Hazard Evaluation, Risk Analysis and Mitigation Study; and B. Approve a Professional Services Agreement with Brown and Caldwell for providing Plant No. 2 Digesters and Tunnels Seismic Hazard Evaluation, Risk Analysis and Mitigation Study, Project No. SP-186, for an amount not to exceed $284,069; and C. Approve a contingency of $9,500 (3.34%). Operations Committee Minutes Page 3 of 5 AYES: Beamish, Curry, Edgar, Kring, Levitt, Murdock, Nagel, Nelson, Nielsen, Sebourn, Shawver, and Smith NOES: None ABSTENTIONS: None ABSENT: Jones INFORMATION ITEMS: 5. Ocean Water Quality and Disinfection Program Ed Torres, Director of Maintenance and Operations, introduced Ron Coss, Environmental Lab and OM Manager, who provided an update on the strategic initiative of optimizing the disinfection of the ocean outfall. He introduced Dr. Jeff Armstrong, Environmental Supervisor, Mike Von Winckelmann, Laboratory Supervisor, and Dr. Sam Choi, Principal Laboratory Analyst who were also in attendance. Staff answered questions from the Committee regarding environmental agencies, disinfection, impacts on marine life, etc. DEPARTMENT HEAD REPORT: Nick Kanetis, Director of Engineering, gave a report on Project 5-60, the Newport Force Main Project, and the forthcoming awarding of the construction contract for this project. Mr. Kanetis explained about the bids received, and the work to be done with this project. Mr. Kanetis responded to questions from the Committee regarding the awarding of the bid, work scope, etc. Mr. Kanetis announced that this would be his last Operations Committee Meeting, as he had accepted a position with another agency, and his last day with the District would be on March ih. He thanked the Committee and District staff and expressed praise for the Sanitation District. Mr. Kanetis also announced that Todd Haynes, Engineering Manager, would be retiring this month. He thanked Todd for his work with the District. 03/05/14 Operations Committee Minutes Page 4 of 5 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Director Shawver thanked Mr. Herberg and District staff for a variety of work that the Sanitation District did on his street. The work was very well organized with t he most minimal impact on the community . ADJOURNMENT Committee Chair Nielsen declared the meeting adjourned at 5:45 p .m . SllrJmitted by -'w\.f4. Maria ~-Ayala , Cl 03 /05 /14 Operations Committee Minutes Page 5 of 5