HomeMy WebLinkAbout03-05-2014 Operations Committee MinutesCORRECTED MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on March 5, 2014, at 5:00 p.m. at the District's Administrative Office. Director
Smith led the Flag Salute.
A quorum was declared present, as follows:
Operations Directors Present: Staff Present:
John Nielsen, Chair Jim Herberg, General Manager
Brett Murdock, Vice-Chair Bob Ghirelli, Assistant General Manager
Keith Curry Nick Kanetis, Director of Engineering
Lucille Kring Nick Arhontes, Director of Facilities Support
Michael Levitt Services
Steve Nagel Ed Torres, Director of Operations & Maintenance
Scott Nelson Lorenzo Tyner, Director of Finance &
Greg Sebourn Administrative Services
David Shawver Jeff Reed, Director of Human Resources
Fred Smith Maria Ayala, Clerk of the Board
Troy Edgar, Board Chair Jeff Armstrong
Tom Beamish, Board Vice-Chair Jennifer Cabral
Operations Directors Absent:
Steve Jones
PUBLIC COMMENTS:
No public comments.
REPORT OF COMMITTEE CHAIR:
Sam Choi
Jim Colston
Ron Coss
Dean Fisher
Norbert Gaia
Al Garcia
Todd Haynes
Rob Thompson
Von Winckelmann
Others Present:
Brad Hagin, General Counsel
Committee Chair, John Nielsen did not provide a report.
03/05/2014 Operations Committee Minutes Page 1 of 5
REPORT OF GENERAL MANAGER:
General Manager, Jim Herberg, announced that an email from the Clerk of the Board
had been sent to the Board today regarding the 60th Anniversary Recognition for the
District in Sacramento. He asked the Committee to please contact Maria Ayala with any
questions or for additional information.
Mr. Herberg also announced the departure of Nick Kanetis, Director of Engineering, at
the end of this week. Mr. Kanetis will provide a brief report at the end of the meeting.
CONSENT CALENDAR:
1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of February 5,
2014, Operations Committee meeting.
AYES:
NOES:
Beamish, Curry, Kring, Levitt, Murdock, Nelson, Nielsen,
Sebourn, and Smith
None
ABSTENTIONS: None
ABSENT: Edgar, Jones, Nagel, and Shawver
2. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
03/05/14
Approve a contingency increase of $265,048 (8%) to the construction contract
with Charles King Company, Inc. for the Balboa Trunk Sewer Rehabilitation,
Project No. 5-47, for a total contingency of $662,620 (20%).
AYES:
NOES:
Beamish, Curry, Kring, Levitt, Murdock, Nelson, Nielsen,
Sebourn, and Smith
None
ABSTENTIONS: None
ABSENT: Edgar, Jones, Nagel, and Shawver
Operations Committee Minutes Page 2 of 5
3. MOVED, SECONDED, and DULY CARRIED:
A. Award a Professional Consultant Services Agreement for Specification
No. CS-2013-592BD to Environmental Engineering and Contracting, Inc.
(EEC) for Technical Evaluation for Local Limits Development, for a total
amount not to exceed $148,504; and
B. Approve a contingency of $14,850 (10%).
AYES:
NOES:
Beamish, Curry, Kring, Levitt, Murdock, Nelson, Nielsen,
Sebourn, and Smith
None
ABSTENTIONS: None
ABSENT: Edgar, Jones, Nagel, and Shawver
NON-CONSENT:
Rob Thompson, Engineering Manager, gave a brief PowerPoint presentation on the
study to be done on the digesters. He explained some of the challenges that the District
is facing with the current state of the digesters; and what kind of information the study
and analysis will help to provide.
(Directors Edgar, Nagel, and Shawver arrived at 5:07 p.m. to the meeting.)
4. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to:
03/05/14
A. Approve a budget increase of $100,000 for a total project budget of
$300,000, for Project No. SP-186, Plant No. 2 Digesters and Tunnels
Seismic Hazard Evaluation, Risk Analysis and Mitigation Study; and
B. Approve a Professional Services Agreement with Brown and Caldwell for
providing Plant No. 2 Digesters and Tunnels Seismic Hazard Evaluation,
Risk Analysis and Mitigation Study, Project No. SP-186, for an amount
not to exceed $284,069; and
C. Approve a contingency of $9,500 (3.34%).
Operations Committee Minutes Page 3 of 5
AYES: Beamish, Curry, Edgar, Kring, Levitt, Murdock, Nagel,
Nelson, Nielsen, Sebourn, Shawver, and Smith
NOES: None
ABSTENTIONS: None
ABSENT: Jones
INFORMATION ITEMS:
5. Ocean Water Quality and Disinfection Program
Ed Torres, Director of Maintenance and Operations, introduced Ron Coss,
Environmental Lab and OM Manager, who provided an update on the strategic
initiative of optimizing the disinfection of the ocean outfall. He introduced Dr. Jeff
Armstrong, Environmental Supervisor, Mike Von Winckelmann, Laboratory
Supervisor, and Dr. Sam Choi, Principal Laboratory Analyst who were also in
attendance.
Staff answered questions from the Committee regarding environmental agencies,
disinfection, impacts on marine life, etc.
DEPARTMENT HEAD REPORT:
Nick Kanetis, Director of Engineering, gave a report on Project 5-60, the Newport Force
Main Project, and the forthcoming awarding of the construction contract for this project.
Mr. Kanetis explained about the bids received, and the work to be done with this project.
Mr. Kanetis responded to questions from the Committee regarding the awarding of the
bid, work scope, etc.
Mr. Kanetis announced that this would be his last Operations Committee Meeting, as he
had accepted a position with another agency, and his last day with the District would be
on March ih. He thanked the Committee and District staff and expressed praise for the
Sanitation District.
Mr. Kanetis also announced that Todd Haynes, Engineering Manager, would be retiring
this month. He thanked Todd for his work with the District.
03/05/14 Operations Committee Minutes Page 4 of 5
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
Director Shawver thanked Mr. Herberg and District staff for a variety of work that the
Sanitation District did on his street. The work was very well organized with t he most
minimal impact on the community .
ADJOURNMENT
Committee Chair Nielsen declared the meeting adjourned at 5:45 p .m .
SllrJmitted by
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Maria ~-Ayala , Cl
03 /05 /14 Operations Committee Minutes Page 5 of 5