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HomeMy WebLinkAbout02-05-2014 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on February 5, 2014, at 5:00 p.m. at the District's Administrative Office. Director Nelson led the Flag Salute. A quorum was declared present, as follows: Operations Directors Present: Staff Present: Brett Murdock, Vice-Chair Jim Herberg, General Manager Keith Curry Nick Kanetis, Director of Engineering Steve Jones Nick Arhontes, Director of Facilities Support Lucille Kring Services Michael Levitt Ed Torres, Director of Operations & Maintenance Steve Nagel Lorenzo Tyner, Director of Finance & Scott Nelson Administrative Services Greg Sebourn Jeff Reed, Director of Human Resources David Shawver Maria, Ayala, Clerk of the Board Fred Smith Rich Castillon Troy Edgar, Board Chair Mark Esquer Tom Beamish, Board Vice-Chair Dean Fisher Operations Directors Absent: John Nielsen, Chair PUBLIC COMMENTS: No public comments. REPORT OF COMMITTEE CHAIR: Dave Halverson Todd Hayne,s Rob Thompson Jennifer Cabral Al Garcia Norbert Gaia Others Present: Brad Hogin, General Counsel Lisa Ohlund, EOCWD Committee Vice-Chair, Brett Murdock did not provide a report. REPORT OF GENERAL MANAGER: General Manager, Jim Herberg, did not provide a report. 02/05/2014 Operations Committee Minutes Page 1 of 5 DEPARTMENT HEAD REPORT: None. CONSENT CALENDAR: 1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of December 4, 2013, Operations Committee meeting. AYES: NOES: Beamish, Curry, Edgar, Levitt, Murdock, Nagel, Nelson, Sebourn, and Smith None ABSTENTIONS: None ABSENT: Jones; Kring; Nielsen and Shawver 2. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Authorize the General Manager to competitively bid and subsequently award a contract to the lowest responsive and responsible bidder, for the Replacement of Valves at Bay Bridge Valve Vault, Project No. FR10-018, for an amount not to exceed $170,000; and B. Approve a contingency of $34,000 (20%). AYES: NOES: Beamish, Curry, Edgar, Levitt, Murdock, Nagel, Nelson, Sebourn, and Smith None ABSTENTIONS: None ABSENT: Jones; Kring; Nielsen and Shawver 3. MOVED, SECONDED, and DULY CARRIED: 02/05/14 A. Authorize the purchase of maintenance tools and supplies from W.W. Grainger, Inc., in accordance with Ordinance No. OCSD-44, Section 2.03(B): Cooperative Procurement; for the period beginning March 1, 2014 through February 28, 2015 with two one-year renewals in the amount of $200,000 per year; and B. Approve a contingency of $20,000 (10%). Operations Committee Minutes Page 2 of 5 AYES: NOES: Beamish, Curry, Edgar, Levitt, Murdock, Nagel, Nelson, Sebourn, and Smith None ABSTENTIONS: None ABSENT: Jones; Kring; Nielsen and Shawver 4. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Award a contract to the lowest responsive and responsible bidder, Power Testing and Energization, for Electrical Relay Testing and Calibration, Specification No. S-2013-57 4-R2, for a total amount not to exceed $296,990; and B. Approve a contingency of $59,000 (20%). AYES: NOES: Beamish, Curry, Edgar, Levitt, Murdock, Nagel, Nelson, Sebourn, and Smith None ABSTENTIONS: None ABSENT: Jones; Kring; Nielsen and Shawver Director Shawver arrived at the meeting at 5:04 p.m. NON-CONSENT CALENDAR: Mr. Herberg introduced Lisa Ohlund, General Manager for the East Orange County Water District, who was in the audience. Mr. Herberg reported that various details of this item that are going to be worked out prior to this item being brought before the Board for approval. Nick Arhontes, Director of Facilities Support Services, gave an informative PowerPoint presentation on the transfer of sewers -history, process, and financial summary. Staff responded to various questions from the Committee. Director Kring arrived at the meeting at 5:09 p.m. during Mr. Arhontes' presentation. Director Jones arrived at the meeting at 5:11 p.m. during Mr. Arhontes' presentation. 02/05/14 Operations Committee Minutes Page 3 of 5 5. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Authorize the General Manager to: A. Approve agreement with East Orange County Water District (EOCWD), to transfer ownership of local sewers in Service Area 7, and the appropriate reserve balances, and B. Provide EOCWD with technical and financial information to assist with its submittal of a reorganization application to the Orange County Local Area Formation Commission (OC LAFCO) to facilitate the transfer of ownership of the local sewers and agreed assets; and C. Draft and execute a letter of support to OC LAFCO in favor of EOCWD's reorganization application, subject to and contingent upon OC LAFCO's acceptance of the terms and conditions of transfer agreed upon by OCSD and EOCWD; and D. Approve an agreement with EOCWD to reimburse OCSD for staff support requested during an agreed transition period. AYES: NOES: Beamish, Curry, Edgar, Jones, Kring, Levitt, Murdock, Nagel, Nelson, Sebourn, Shawver, and Smith None ABSTENTIONS: None ABSENT: Nielsen INFORMATION ITEMS: 6. Quarterly Odor Complaint Report Ed Torres, Director of Operations and Maintenance, gave a brief report on odor complaints during the last quarter. A total of 15 complaints were received with staff responding accordingly. 7. Construction Projects in the Collections System 02/05/14 Nick Kanetis, Director of Engineering, provided a brief PowerPoint of the collections systems CIP projects -the challenges and risks associated, and what opportunities there may be. Staff responded to questions from the Committee. The Committee also discussed concerns with contingencies. Operations Committee Minutes Page 4 of 5 Director Curry departed the meeting at 5:45 p .m. 8. Enterprise Asset Management -Planning and Scheduling Software Rich Castillon , IT Systems and Operations Manager, and Dave Halverson , Eng inee ring Manager, gave and informative report on Phase 3 of the Maximo Asset Management System and the benefits of having this system available for efficiencies in maintenance. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Mr. Kanetis reported that the District received bids yesterday on Project 5-60, the Newport Force Main Project for pipe rehabilitation. Staff will bring the award of this construction contract to the Board in March . Prior to beginning construction on Project 5-60, there is a need for a new pump to be installed at the Bay Bridge Pump Station. Because the pump that is required must match the existing pump, a sole source item will be b rought before the Board for approval this month so that this work may be completed prior to beginning construction. Mr. Torres provided an update on the latest efforts to support the recently Board adopted strategic initiative on disinfection . A panel of independent experts and community members was recently assembled to review the studies OCSD has compiled. ADJOURNMENT Committee Vice-Chair Murdock declared the meeting adjourned at 6:05 p .m. S ubmitted by ~~~ M~~yal~ Clerk of the Board 02/05 /14 Ope rations Committee Minutes Page 5 of 5