HomeMy WebLinkAbout12-04-2013 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on December 4, 2013, at 5:00 p.m. at the District's Administrative Office.
A quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Tom Beamish, Chair Jim Herberg, General Manager
Keith Curry Nick Kanetis, Director of Engineering
Steve Jones Nick Arhontes, Director of Facilities Support
Lucille Kring Services
Michael Levitt Ed Torres, Director of Operations & Maintenance
Brett Murdock Lorenzo Tyner, Director of Finance &
Steve Nagel Administrative Services
John Nielsen Jeff Reed, Director of Human Resources
Greg Sebourn Kelly Lore, Secretary Pro Tern
David Shawver Dean Fisher
Fred Smith Todd Haynes
Constance Underhill (Alternate) Rob Thompson
Troy Edgar, Board Chair Cindi Ambrose
Operations Directors Absent:
Scott Nelson
VACANT, Board Vice Chair
Jennifer Cabral
Gary Conklin
Mark Esquer
Al Garcia
Norbert Gaia
Ingrid Hellebrand
Others Present:
Brad Hagin, General Counsel
Director Fred Smith thanked OCSD for offering help and support during recent water
pipe failures in the City of Buena Park.
PUBLIC COMMENTS:
No public comments.
12/04/13 Operations Committee Minutes Page 1 of 4
REPORT OF COMMITTEE CHAIR:
Tom Beamish, Committee Chair, reported that he attended the Watershed Infrastructure
Town Hall Forum on December 3, 2013 at the City of Buena Park. He commended
General Manager Jim Herberg for provided a great message regarding the recycling
aspect of sanitation.
REPORT OF GENERAL MANAGER:
Jim Herberg, General Manager, reported that at the November Board meeting, the
Santa Ana Watershed Project Authority (SAWPA) settlement agreement was approved.
He stated that two provisions within the settlement agreement were that OCSD and
SAWPA meet on an annual basis and form a Management Committee with senior staff
from each agency and a Policy Committee with two Board Members from each agency.
Meetings will be scheduled in the near future and reported back to the Board.
Mr. Herberg announced that OCSD passed its external biosolids audit and was notified
by the National Biosolids Partnership of the renewed certification. He stated that OCSD
was the first agency to be certified in the year 2003 and is celebrating 10 years of
certification.
Nick Kanetis, Director of Engineering stated that OCSD was recertified at the Tier 4-
Platinum Level Certification which recognizes our commitment to the highest standards
of biosolids management.
DEPARTMENT HEAD REPORT:
None.
CONSENT CALENDAR:
Kelly Lore, Secretary Pro Tern announced the following two changes:
Correction to Agenda Item 4.B. replacing the words Delegation of Authority with the
word Purchasing and in Item 4.C. replacing Section Code No. 4.05 with 4.03 and also
striking the words "any single suitable firm" and replacing with "one of the five firms".
1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of November 6,
2013, Operations Committee meeting.
2. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
12/04/13
A. Approve a Professional Services Agreement to provide on-call Materials
Testing, Inspection, and other Geotechnical Testing Services for
Collection System and Treatment Plant projects, PSA2013-001, effective
Operations Committee Minutes Page 2 of 4
January 1, 2014 through June 30, 2016, for an amount not to exceed
$200,000 with AMEC Environment & Infrastructure, Inc.; and
B. Approve the termination of the Professional Services Agreement with
URS/Signet Testing Labs, Inc.
3. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
Ratify Amendment No. 2 to SA-11 Wintersburg Channel Siphon Vent
Replacement, Project No. FR11-017, with Tharsos Inc. authorizing an addition of
$91,268 (62.5%) and an additional 168 days, increasing the total contract
amount to $245,281, and extending the contract completion to December 31,
2013.
4. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve Professional Services Agreements with: ARCADIS U.S., Inc.
(PLAN2013-01); Black & Veatch Corporation (PLAN2013-02); Brown and
Caldwell (PLAN2013-03); CH2MHILL Engineers, Inc. (PLAN2013-04); and
Tetra Tech, Inc. (PLAN2013-05), to provide planning studies on a task
order basis for a three-year term, for an amount not to exceed $1,000,000
per contract; and
B. Authorize the General Manager to assign task orders throughout the
contract duration in accordance with the Dslsaation of Authoritv
Purchasing Resolution No. OCSD 07-04; and
C. Approve exception to Resolution No. OCSD 07-04, Section 4.0~a,
authorizing the General Manager to select any single suitable one of the
five firms for a particular task order valued at $100,000 or less, without
having to solicit proposals from multiple firms.
5. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
12/04/13
A. Approve Amendment No. 1 to Purchase Order #104901-0B with Pure Air
Filtration, LLC for Plant 2 Trickling Filters Carbon Change Out
[replacement], Specification No. S-2013-580 for an additional $47 4,800 for
the purchase of up to (4) four additional replacements (including carbon
media, materials storage fee, freight, tax, and one-time project oversight
cost) for a new total purchase order amount not to exceed $710,000; and
B. Approve a contingency of $71,000 (10%).
Operations Committee Minutes Page 3 of 4
6 . MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a sole source purchase order to Pumpaction Solids Handling, for
the purchase and installation of four hydraulic power units (HPU), for an
amount not to exceed $762,000, and
B. Approve a contingency of $76 ,200 (10%).
INFORMATION ITEMS:
Hydrogen Powered Fuel Cell Vehicle -Nick Arhontes
Nick Arhontes, Director of Facilities Support Services introduced OCSD's Hydrogen
Powered Fuel Cell vehicle and provided a PowerPoint Presentation to the Committee.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
ADJOURNMENT:
Committee Chair Beamish declared the meeting adjourned at 5:20 p .m.
' Submitted by
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