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HomeMy WebLinkAbout12-04-2013 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on December 4, 2013, at 5:00 p.m. at the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Staff Present: Tom Beamish, Chair Jim Herberg, General Manager Keith Curry Nick Kanetis, Director of Engineering Steve Jones Nick Arhontes, Director of Facilities Support Lucille Kring Services Michael Levitt Ed Torres, Director of Operations & Maintenance Brett Murdock Lorenzo Tyner, Director of Finance & Steve Nagel Administrative Services John Nielsen Jeff Reed, Director of Human Resources Greg Sebourn Kelly Lore, Secretary Pro Tern David Shawver Dean Fisher Fred Smith Todd Haynes Constance Underhill (Alternate) Rob Thompson Troy Edgar, Board Chair Cindi Ambrose Operations Directors Absent: Scott Nelson VACANT, Board Vice Chair Jennifer Cabral Gary Conklin Mark Esquer Al Garcia Norbert Gaia Ingrid Hellebrand Others Present: Brad Hagin, General Counsel Director Fred Smith thanked OCSD for offering help and support during recent water pipe failures in the City of Buena Park. PUBLIC COMMENTS: No public comments. 12/04/13 Operations Committee Minutes Page 1 of 4 REPORT OF COMMITTEE CHAIR: Tom Beamish, Committee Chair, reported that he attended the Watershed Infrastructure Town Hall Forum on December 3, 2013 at the City of Buena Park. He commended General Manager Jim Herberg for provided a great message regarding the recycling aspect of sanitation. REPORT OF GENERAL MANAGER: Jim Herberg, General Manager, reported that at the November Board meeting, the Santa Ana Watershed Project Authority (SAWPA) settlement agreement was approved. He stated that two provisions within the settlement agreement were that OCSD and SAWPA meet on an annual basis and form a Management Committee with senior staff from each agency and a Policy Committee with two Board Members from each agency. Meetings will be scheduled in the near future and reported back to the Board. Mr. Herberg announced that OCSD passed its external biosolids audit and was notified by the National Biosolids Partnership of the renewed certification. He stated that OCSD was the first agency to be certified in the year 2003 and is celebrating 10 years of certification. Nick Kanetis, Director of Engineering stated that OCSD was recertified at the Tier 4- Platinum Level Certification which recognizes our commitment to the highest standards of biosolids management. DEPARTMENT HEAD REPORT: None. CONSENT CALENDAR: Kelly Lore, Secretary Pro Tern announced the following two changes: Correction to Agenda Item 4.B. replacing the words Delegation of Authority with the word Purchasing and in Item 4.C. replacing Section Code No. 4.05 with 4.03 and also striking the words "any single suitable firm" and replacing with "one of the five firms". 1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of November 6, 2013, Operations Committee meeting. 2. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: 12/04/13 A. Approve a Professional Services Agreement to provide on-call Materials Testing, Inspection, and other Geotechnical Testing Services for Collection System and Treatment Plant projects, PSA2013-001, effective Operations Committee Minutes Page 2 of 4 January 1, 2014 through June 30, 2016, for an amount not to exceed $200,000 with AMEC Environment & Infrastructure, Inc.; and B. Approve the termination of the Professional Services Agreement with URS/Signet Testing Labs, Inc. 3. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Ratify Amendment No. 2 to SA-11 Wintersburg Channel Siphon Vent Replacement, Project No. FR11-017, with Tharsos Inc. authorizing an addition of $91,268 (62.5%) and an additional 168 days, increasing the total contract amount to $245,281, and extending the contract completion to December 31, 2013. 4. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Approve Professional Services Agreements with: ARCADIS U.S., Inc. (PLAN2013-01); Black & Veatch Corporation (PLAN2013-02); Brown and Caldwell (PLAN2013-03); CH2MHILL Engineers, Inc. (PLAN2013-04); and Tetra Tech, Inc. (PLAN2013-05), to provide planning studies on a task order basis for a three-year term, for an amount not to exceed $1,000,000 per contract; and B. Authorize the General Manager to assign task orders throughout the contract duration in accordance with the Dslsaation of Authoritv Purchasing Resolution No. OCSD 07-04; and C. Approve exception to Resolution No. OCSD 07-04, Section 4.0~a, authorizing the General Manager to select any single suitable one of the five firms for a particular task order valued at $100,000 or less, without having to solicit proposals from multiple firms. 5. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: 12/04/13 A. Approve Amendment No. 1 to Purchase Order #104901-0B with Pure Air Filtration, LLC for Plant 2 Trickling Filters Carbon Change Out [replacement], Specification No. S-2013-580 for an additional $47 4,800 for the purchase of up to (4) four additional replacements (including carbon media, materials storage fee, freight, tax, and one-time project oversight cost) for a new total purchase order amount not to exceed $710,000; and B. Approve a contingency of $71,000 (10%). Operations Committee Minutes Page 3 of 4 6 . MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Approve a sole source purchase order to Pumpaction Solids Handling, for the purchase and installation of four hydraulic power units (HPU), for an amount not to exceed $762,000, and B. Approve a contingency of $76 ,200 (10%). INFORMATION ITEMS: Hydrogen Powered Fuel Cell Vehicle -Nick Arhontes Nick Arhontes, Director of Facilities Support Services introduced OCSD's Hydrogen Powered Fuel Cell vehicle and provided a PowerPoint Presentation to the Committee. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: Committee Chair Beamish declared the meeting adjourned at 5:20 p .m. ' Submitted by 12/04 /13 Operations Committee Minutes Page 4 of 4