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HomeMy WebLinkAbout11-06-2013 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on November 6, 2013, at 5:00 p.m. at the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Staff Present: Tom Beamish, Chair Jim Herberg, General Manager Keith Curry Nick Kanetis, Director of Engineering Steve Jones Nick Arhontes, Director of Facilities Support Lucille Kring Services Brett Murdock Lorenzo Tyner, Director of Finance & Steve Nagel Administrative Services Greg Sebourn Jeff Reed, Director of Human Resources David Shawver Maria Ayala, Clerk of the Board Constance Underhill (Alternate) Dean Fisher Troy Edgar, Board Chair Todd Haynes John Anderson, Board Vice Chair Jim Spears Rob Thompson Operations Directors Absent: Michael Levitt Scott Nelson John Nielsen Fred Smith PUBLIC COMMENTS: No public comments. REPORT OF COMMITTEE CHAIR: Others Present: Brad Hagin, General Counsel Tom Beamish, Committee Chair, did not provide a report. REPORT OF GENERAL MANAGER: Jim Herberg, General Manager, did not provide a report. DEPARTMENT HEAD REPORT: Nick Kanetis provided an update on the P1-101 project construction contract. 11/06/13 Operations Committee Minutes Page 1 of 5 CONSENT CALENDAR: The Clerk of the Board announced the following two changes: Correction to Agenda Item 1, Alternate Director Constance Underhill was present at the October 2, 2013 Operations Committee Meeting. Correct the amount on Agenda Item 7 to reflect the amount in the Agenda Report as: 7 A to be $606,622 and 7B to be $60,662. 1. MOVED, SECONDED, and DULY CARRIED: Approve Amended Minutes of October 2, 2013, Operations Committee Meeting. 2. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Authorize the General Manager to negotiate a Professional Consultant Services Agreement with Brown & Caldwell for construction support services for the Newport Force Main Rehabilitation, Project No. 5-60. 3. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Authorize the General Manager to negotiate a Professional Consultant Services Agreement with Black & Veatch Corporation (Black & Veatch) for construction support services for CenGen Emissions Control, Project No. J-111. 4. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Authorize the General Manager to negotiate a Professional Consultant Services Agreement with HH Fremer Architects, Inc. (HH Fremer) for construction support services for the Operations Center Entrance/Building Repairs, Project No. J-122. 5. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: 11/06/13 A. Award a contract to the lowest responsive and responsible bidder, Danny Letner OBA Letner Roofing Company, for Plant 2 Operations Center Roof Replacement Specification No. FR13-006, for a total amount not to exceed $220,000; and B. Approve a contingency of $44,000 (20%). Operations Committee Minutes Page 2 of 5 6. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Approve Amendment No. 2 to the Professional Design Services Agreement with Atkins North America, Inc. for Final Effluent Sampler and Building Upgrades, Project No. J-110, for an additional amount of $163,300, increasing the total amount not to exceed $2,068,891; and B. Approve a contingency increase of $71,865 for a total contingency of $248,267 (12%). 7. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Professional Consultant Services Agreement with The Austin Company to provide construction support services for Maintenance Area building Improvements and Building H Demolition, Contract No. P1-115A, part of Title 24 Access Compliance and Building Rehabilitation Project, Project No. P1-115, for an amount not to exceed $680,226 $606,622; and B. Approve a contingency of $68,023 $60,662 (10%). 8. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: 11/06/13 A. Rescind July 24, 2013 Board Meeting Minute Order #4 awarding a service contract to Specialized Reuse and Recycling for biosolids hauling service bid, Specification No. S-2013-579BD, due to the vendor's failure to comply with insurance requirements; and B. Award a service contract to the second lowest responsive and responsible bidder, Sierra Transport, Inc., for Specification No. S-2013-579BD, to haul the Orange County Sanitation District's biosolids from Reclamation Plant No. 1 and/or Treatment Plant No. 2 to Orange County Waste and Recycling's Prima Deshecha landfill, for the period from December 2, 2013 through December 1, 2014, at the unit price of $12.80 per ton coupled with a fuel surcharge, for an estimated annual contract amount not to exceed $473,000 per year, with four one-year renewal options; and C. Approve hauling to alternative sites at a unit price of $2.75/ton/mile within 50-100 miles and $2.35/ton/mile within 101-200 miles; and D. Approve a (10%) unit price contingency for both primary and alternate unit prices. Operations Committee Minutes Page 3 of 5 NON-CONSENT ITEMS: Nick Kanetis gave a brief report to explain the need for emergency action in this matter and the need for ratification. Director Sebourn arrived at 5:08 p.m. during Mr. Kanetis' report. 9. MOTION, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Ratify the General Manager's Use of Emergency Purchasing Authority Pursuant to Delegation of Authority Resolution 07-04, Section 3.09, approving a contingency increase of $1,237,800 (20%) to the construction contract with Mike Bubalo Construction Co., Inc. for the Dover Drive Trunk Sewer Relief, Contract No. 5-63, for a total contingency of $1,856,700 (30%). Director Jones arrived at 5:14 p.m. Nick Kanetis provided a PowerPoint presentation on the current status of the OCSD administrative facilities. 10. MOTION, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Approve a budget decrease of $800,000 to Title 24 Access Compliance and Building Rehabilitation Project, Project No. P1-115, for a total budget of $31,982,778. B. Establish a budget for Administrative Facilities Implementation Planning, Project No. SP-194, in the amount of $800,000; and C. Authorize the General Manager to issue a Request for Proposal for architectural and engineering services to prepare an Administrative Facilities Implementation Plan for the replacement of Orange County Sanitation District's existing administration facilities as part of said project; and D. Authorize the General Manager to negotiate a Professional Services Agreement for said project with the most qualified firm to be awarded at a future Board of Director's meeting. INFORMATION ITEMS: 11. Quarterly Odor Complaint Report 11/06/13 Jim Spears, Operations Manager, provided a quarterly update on Odor Complaints. He provided updated information, the District's response plan, and future action to be taken. Operations Committee Minutes Page 4 of 5 12 . Southwest Costa Mesa Trunk, Project No . 6-19 Dean Fisher, Engineering Manager, provided a brief report on sewage flows from Costa Mesa and Newport Beach to Plant 2. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Director Shawver asked that staff give consideration to preserve existing fixtures when contemplating new construction on the administrative offices facilities. ADJOURNMENT: Committee Chair Beamish declared the meeting adjourned at 5:50 p .m. Submitted by: 11 /06/13 Operations Committee Minutes Page 5 of 5