HomeMy WebLinkAbout10-02-2013 Operations Committee MinutesCORRECTED MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on October 2, 2013, at 5:00 p.m. at the District's Administrative Office.
A quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Tom Beamish, Chair Jim Herberg, General Manager
John Nielsen, Vice Chair Robert Ghirelli, Assistant General Manager
Steve Jones Nick Kanetis, Director of Engineering
Lucille Kring Nick Arhontes, Director of Facilities Support
Michael Levitt Services
Brett Murdock Ed Torres, Director of Operations & Maintenance
Steve Nagel Jeff Reed, Director of Human Resources
Greg Sebourn Lorenzo Tyner, Director of Finance &
David Shawver Administrative Services
Fred Smith Kelly Lore, Administrative Assistant
Constance Underhill (Alternate) Cindy Ambrose
John Anderson, Board Vice Chair Jennifer Cabral
Operations Directors Absent:
Keith Curry
Troy Edgar, Board Chair
Scott Nelson
PUBLIC COMMENTS:
No public comments.
10/02/13
Rich Castillon
Jim Colston
Carla Dillon
Mark Dubois
Mark Esquer
Norbert Gaia
Al Garcia
Todd Haynes
Hardat Khublall
Rob Thompson
Others Present:
Brad Hogin, General Counsel
Bob Ooten, Alternate Director
Operations Committee Minutes Page 1 of 5
REPORT OF COMMITTEE CHAIR:
Tom Beamish, Committee Chair, did not provide a report.
REPORT OF GENERAL MANAGER:
Jim Herberg, General Manager, did not provide a report.
CONSENT CALENDAR:
1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of September 4,
2013, Operations Committee meeting.
2. MOVED, SECONDED, and DULY CARRIED:
A. Award a service contract to the lowest responsive and responsible bidder,
Kaveh Engineering and Construction, Inc., for P1 CenGen Hot Water Pipe
Repairs, Project No. FR 11-015-R for a total amount not to exceed
$144,695; and,
B. Approve a contingency of $43,400 (30%).
3. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
Approve Amendment No. 1 to the Facilities Engineering Task Order No. 12-00-
04-01 with Tran Consulting Engineers providing additional design and
construction services for Slater Ave Pump Station VFD Replacement, FR12-012,
for an additional amount of $26,968, increasing the total not to exceed amount to
$66,931.
4. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
10/02/13
A. Award a service contract to the lowest responsive and responsible bidder,
ODC Engineering & Technology, for P1 Potable Water Valve
Replacement, Project No. FR 11-020 for a total amount not to exceed
$412,000; and,
B. Approve a contingency of $82,400 (20%).
Operations Committee Minutes Page 2 of 5
5. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Award a service contract to the lowest responsive and responsible bidder,
Mode Engineering, for Warner Avenue Relief Sewer Manholes Structural
Repairs, Specification No. FR12-003 for a total amount not to exceed
$338,000; and,
B. Approve a contingency of $67,600 (20%).
6. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
Approve Revision No. 1 to the Black & Veatch PLAN2010-01, Task Order 05
(Ocean Outfall Assessments, Project SP-187) in the amount of $19,569 for
additional engineering services to develop Ocean Outfall Booster Station
refurbishment scope of work items, for a total amount not to exceed $67.593.
7. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Consultant Services Agreement with Dudek &
Associates, Inc. to provide construction support services for Boiler System
Rehabilitation and Scrubbers H & I Demolition at Plant No. 2, Project No.
P2-106, for an amount not to exceed $222,503; and,
B. Approve a contingency of $22,250 (10%).
NON-CONSENT:
8. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
10/02/13
A. Approve a budget increase of $390,000 for the Bitter Point Force Main
Rehabilitation, Project No. 5-58, for a total project budget of $46,219,000;
and,
B. Approve an increase in contingency of $89,445 (15%), for a total
contingency of $149,075 (25%), to the Professional Consultant Services
Agreement with Black & Veatch to provide construction support services
for the Bitter Point Force Main Rehabilitation, Project No. 5-58, to support
the Santa Ana River Levee and In-Plant Repairs, Phase 2.
Operations Committee Minutes Page 3 of 5
Dean Fisher, Engineering Manager, presented a PowerPoint regarding the Santa
Ana River Levees and In-Plant Repairs; providing background on Project 5-58,
Bitter Point Force Main Rehabilitation and its status.
9. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
Approve the Purchasing Ordinance, Ordinance No. OCSD-XX entitled
"Establishing Requirements and Procedures for the Purchase of Goods,
Services, and Public Works Projects" for first reading at the October 2013 Board
meeting.
Lorenzo Tyner, Director of Finance & Administrative Services provided a short
presentation to the Committee regarding the background of the current
Purchasing Authority and changes that are to be incorporated into the new
Ordinance. Mr. Tyner answered questions from the Committee regarding
Prequalification, bid protests and online bidding.
INFORMATION ITEMS:
10. Waste Discharge Requirement (WDR) Order for Sewers -Internal Audit Report
and Amended Order Update.
Carla Dillon, Engineering Supervisor, presented a PowerPoint regarding the
Amended Order Update and Internal Audit Report on Waste Discharge
Requirements for Sewers, and answered questions from the Committee
regarding Sanitary Sewer Overflows and the comparison of Orange County
Sanitation District to other agencies.
DEPARTMENT HEAD REPORTS:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
10/02/13 Operations Committee Minutes Page 4 of 5
ADJOURNMENT:
At 5:45 p.m., Committee Chair Beamish declared the meeting adjourned to the next
scheduled meeting on Wednesday, November 6, 2013 at 5:00 p .m.
10/02 /13 Operations Committee Minutes Page 5 of 5