Loading...
HomeMy WebLinkAbout10-02-2013 Operations Committee MinutesCORRECTED MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on October 2, 2013, at 5:00 p.m. at the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Staff Present: Tom Beamish, Chair Jim Herberg, General Manager John Nielsen, Vice Chair Robert Ghirelli, Assistant General Manager Steve Jones Nick Kanetis, Director of Engineering Lucille Kring Nick Arhontes, Director of Facilities Support Michael Levitt Services Brett Murdock Ed Torres, Director of Operations & Maintenance Steve Nagel Jeff Reed, Director of Human Resources Greg Sebourn Lorenzo Tyner, Director of Finance & David Shawver Administrative Services Fred Smith Kelly Lore, Administrative Assistant Constance Underhill (Alternate) Cindy Ambrose John Anderson, Board Vice Chair Jennifer Cabral Operations Directors Absent: Keith Curry Troy Edgar, Board Chair Scott Nelson PUBLIC COMMENTS: No public comments. 10/02/13 Rich Castillon Jim Colston Carla Dillon Mark Dubois Mark Esquer Norbert Gaia Al Garcia Todd Haynes Hardat Khublall Rob Thompson Others Present: Brad Hogin, General Counsel Bob Ooten, Alternate Director Operations Committee Minutes Page 1 of 5 REPORT OF COMMITTEE CHAIR: Tom Beamish, Committee Chair, did not provide a report. REPORT OF GENERAL MANAGER: Jim Herberg, General Manager, did not provide a report. CONSENT CALENDAR: 1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of September 4, 2013, Operations Committee meeting. 2. MOVED, SECONDED, and DULY CARRIED: A. Award a service contract to the lowest responsive and responsible bidder, Kaveh Engineering and Construction, Inc., for P1 CenGen Hot Water Pipe Repairs, Project No. FR 11-015-R for a total amount not to exceed $144,695; and, B. Approve a contingency of $43,400 (30%). 3. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Approve Amendment No. 1 to the Facilities Engineering Task Order No. 12-00- 04-01 with Tran Consulting Engineers providing additional design and construction services for Slater Ave Pump Station VFD Replacement, FR12-012, for an additional amount of $26,968, increasing the total not to exceed amount to $66,931. 4. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: 10/02/13 A. Award a service contract to the lowest responsive and responsible bidder, ODC Engineering & Technology, for P1 Potable Water Valve Replacement, Project No. FR 11-020 for a total amount not to exceed $412,000; and, B. Approve a contingency of $82,400 (20%). Operations Committee Minutes Page 2 of 5 5. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Award a service contract to the lowest responsive and responsible bidder, Mode Engineering, for Warner Avenue Relief Sewer Manholes Structural Repairs, Specification No. FR12-003 for a total amount not to exceed $338,000; and, B. Approve a contingency of $67,600 (20%). 6. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Approve Revision No. 1 to the Black & Veatch PLAN2010-01, Task Order 05 (Ocean Outfall Assessments, Project SP-187) in the amount of $19,569 for additional engineering services to develop Ocean Outfall Booster Station refurbishment scope of work items, for a total amount not to exceed $67.593. 7. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Professional Consultant Services Agreement with Dudek & Associates, Inc. to provide construction support services for Boiler System Rehabilitation and Scrubbers H & I Demolition at Plant No. 2, Project No. P2-106, for an amount not to exceed $222,503; and, B. Approve a contingency of $22,250 (10%). NON-CONSENT: 8. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: 10/02/13 A. Approve a budget increase of $390,000 for the Bitter Point Force Main Rehabilitation, Project No. 5-58, for a total project budget of $46,219,000; and, B. Approve an increase in contingency of $89,445 (15%), for a total contingency of $149,075 (25%), to the Professional Consultant Services Agreement with Black & Veatch to provide construction support services for the Bitter Point Force Main Rehabilitation, Project No. 5-58, to support the Santa Ana River Levee and In-Plant Repairs, Phase 2. Operations Committee Minutes Page 3 of 5 Dean Fisher, Engineering Manager, presented a PowerPoint regarding the Santa Ana River Levees and In-Plant Repairs; providing background on Project 5-58, Bitter Point Force Main Rehabilitation and its status. 9. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Approve the Purchasing Ordinance, Ordinance No. OCSD-XX entitled "Establishing Requirements and Procedures for the Purchase of Goods, Services, and Public Works Projects" for first reading at the October 2013 Board meeting. Lorenzo Tyner, Director of Finance & Administrative Services provided a short presentation to the Committee regarding the background of the current Purchasing Authority and changes that are to be incorporated into the new Ordinance. Mr. Tyner answered questions from the Committee regarding Prequalification, bid protests and online bidding. INFORMATION ITEMS: 10. Waste Discharge Requirement (WDR) Order for Sewers -Internal Audit Report and Amended Order Update. Carla Dillon, Engineering Supervisor, presented a PowerPoint regarding the Amended Order Update and Internal Audit Report on Waste Discharge Requirements for Sewers, and answered questions from the Committee regarding Sanitary Sewer Overflows and the comparison of Orange County Sanitation District to other agencies. DEPARTMENT HEAD REPORTS: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. 10/02/13 Operations Committee Minutes Page 4 of 5 ADJOURNMENT: At 5:45 p.m., Committee Chair Beamish declared the meeting adjourned to the next scheduled meeting on Wednesday, November 6, 2013 at 5:00 p .m. 10/02 /13 Operations Committee Minutes Page 5 of 5