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HomeMy WebLinkAbout07-03-2013 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on July 3, 2013, at 6:00 p .m. at the OCSD Plant 2 Control Center. (The Operations Committee was led on a walking tour of Plant 2 prior to the meeting being called to order. The Tour began at 5 p .m . and concluded at about 5:45 p.m .). A quorum was declared present, as follows : Operations Directors Present: Staff Present: Tom Beamish, Chair Jim Herberg , General Manager John Nielsen , Vice Chair Nick Kanetis, Director of Engineering Keith Curry Nick Arhontes, Director of Facilities Support Steve Jones Services Lucille Kring Jeff Reed, Director, Human Resources Michael Levitt Ed Torres, Director of Operations & Maintenance Brett Murdock Lorenzo Tyner, Director of Finance & Steve Nagel Administrative Services Greg Sebourn Maria Ayala, Clerk of the Board Fred Smith Cindy Ambrose Constance Underhill (Alternate) Jennifer Cabral Troy Edgar, Board Chair Rich Castillon John Anderson, Board Vice Chair Dean Fisher Norbert Gaia Operations Directors Absent: Al Garcia Dave Halverson David Shawver Scott Nelson Todd Haynes o« ~ ~ b..~~<:J f{\V~Q T~~ Others Present: ~ o~~~,o~ ~ Brad Hagin, General Counsel ~ ~~o~~<f...~ Q \_~~C?) ~~ ~ic~o~~ <o '\~ ~~"~~ ~ '1 ()~~ ~ Vi · i PUBLIC COMMENTS: ' . No public comments. REPORT OF COMMITTEE CHAIR: Chair Beamish thanked Chris Cervellone, Engineering Manager, for leading the Operations Committee on a walking tour prior to the meeting . 07/0 3/13 Operations Committee Minutes Page 1 of 3 REPORT OF GENERAL MANAGER: General Manager, Jim Herberg, did not give a report. CONSENT CALENDAR: 1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of June 5, 2013, Operations Committee Meeting. 2. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Professional Consultant Services Agreement with AECOM Technical Services, Inc. to provide construction support services for the Balboa Trunk Sewer Rehabilitation Project, Project No. 5-47, for an amount not to exceed $284,951; and, B. Approve a contingency of $28,495(10%). 3. Item PULLED (by staff) Recommend to the Board of Directors to: Approve a Professional Services Agreement 'Nith Constructive Community Relations providing construction outreach services for the Newport Beach Construction Program, Specification No. PSA 2013 568, for a two year period effective August 1, 2013 through July 31, 2015, for an amount not to exceed $300,000, 1..vith three one year renewal options, not to exceed $150,000 per renewal year. 4. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Approve a contingency increase of $59,661 (3%) to the Professional Design Services Agreement with Black & Veatch Corporation for CenGen Emissions Control, Project No. J-111, for a total contingency of$ 258,529 (13%). 5. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: 07/03/13 A. Award a Service Contract to Ayala Engineering for Manhole Frame and Cover Replacement, Specification No. S-2013-569, for a total annual amount not to exceed $256,950 for the period July 1, 2013 through June 30, 2014, with four one-year renewal options; and, B. Approve a contingency of $25,695 (10%). Operations Committee Minutes Page 2 of 3 NON-CONSENT: Umesh Murthy, CIP Project Manager, presented a brief PowerPoint presentation on the different facets of the P2-66 project. 6 . MOVED, SECONDED , and DULY CARRIED: Recommend to the Board of Directors to: Approve a contingency increase of $499,970 (0 .26%) to the construction contract with J .F. Shea Construction, Inc . for Headworks Improvements at Plant No . 2, Project No. P2-66, for a total contingency of $7,230 ,333 (3.76%). INFORMATION ITEMS: 7. Maximo Asset Management System Implementation Rich Castillon, Information Technology Manager, and Dave Halverson , Engineering Manager, provided an informational report on the Maximo system , its va r ious phases and its benefits and advantages for OCSD . Board Chair Edgar departed the meeting at 6:30 p .m . OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Committee Chair Beamish announced that the Operations Committee is dark in August and will not meet again until September . ADJOURNMENT: Committee Chair Beamish declared the meeting adjourned at 6:43 p .m . Submitted by : .~ Maria .. Ayala Cler {t 0 1< the Board , 07 /03/1 3 Op era t io ns Comm ittee Minu tes Pag e 3 of 3