HomeMy WebLinkAbout06-05-2013 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on June 5, 2013 at 5:00 p.m. in the District's Administrative Office.
A quorum was declared present, as follows:
Operations Directors Present:
John Nielsen, Vice Chair
Keith Curry
Steve Jones
Lucille Kring
Michael Levitt
Steve Nagel
Brett Murdock
Scott Nelson
Greg Sebourn
David Shawver
Fred Smith
Troy Edgar, Board Chair
John Anderson, Board Vice Chair
Operations Directors Absent:
Tom Beamish, Chair
Staff Present:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Nick Kanetis, Director of Engineering
Nick Arhontes, Director of Facilities Support
Services
Ed Torres, Director of Operations & Maintenance
Jeff Reed, Director of Human Resources
Lorenzo Tyner, Director of Finance and
Administrative Services
Kelly Lore, Administrative Assistant
Cindy Ambrose
Angela Brandt
Jennifer Cabral
Jim Colston
Dean Fisher
Norbert Gaia
Al Garcia
Tod Haynes
Rich Leon
Merrill Seiler
Wendy Smith
Sarah Strader
Rob Thompson
Others Present:
Brad Hagin, General Counsel
Ray Bennett (Irvine Ranch Water District)
Amanda Carr (City of Irvine)
Travis Hopkins (City of Huntington Beach)
Mary Anne Skorpanich (County of Orange)
David Webb (City of Newport Beach)
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PUBLIC COMMENTS:
Vice-Chair Nielsen announced that the speaker slips received by the Clerk for Public
Comment were all in regard to Item 13 (Cost Recovery for Urban Runoff Flows) and
would therefore be heard immediately after the presentation of that item.
REPORT OF COMMITTEE CHAIR:
Vice-Chair Nielsen did not give a report.
REPORT OF GENERAL MANAGER:
General Manager, Jim Herberg informed the Committee of the Special Board Meeting-
Closed Session which will take place on June 12, 2013 at 6:30 p.m.
He also reminded the Committee that a retirement celebration will take place for former
General Manager, James Ruth, immediately following the regular Board Meeting on
June 26, 2013.
Lastly, he announced that the Board Members should be receiving an invitation to the
Orange County Water District's 80 1h Anniversary Celebration which will be held on
June 21, 2013 at 9:00 a.m.
CONSENT CALENDAR:
1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of May 1, 2013,
Operations Committee meeting.
2. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
Approve Professional Services Agreements for providing on-call Coatings
Inspection, Corrosion Testing, and Confined-Space Entry Services for Collection
System and Treatment Plant Projects, PSA2013-003, for a three-year period
effective July 1, 2013, for an amount not to exceed $200,000 per individual
agreement ($400,000 total) with the following two firms:
A. CSI Services, Inc.
B. V&A Consulting Engineers
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3. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
Approve Professional Services Agreements to provide on-call surveying services
for Collection System and Treatment Plant Projects, PSA2013-002, for a three-
year period effective July 1, 2013, for an amount not to exceed $200,000 per
individual agreement ($400,000 total) with the following two firms:
A. RBF Consulting, A Baker Company
B. Stantec Consulting Services, Inc.
4. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
Approve Professional Services Agreements to provide on-call Materials Testing,
Inspection, and other Geotechnical Testing Services for Collection System and
Treatment Plant projects, PSA2013-001, for a three-year period effective July 1,
2013, for an amount not to exceed $200,000 per individual agreement ($600,000
total) with the following three firms:
A. Koury Engineering & Testing, Inc.
B. Sequoia Consultants, Inc.
C. URS/Signet Testing Labs, Inc.
5. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
Award a contract to the lowest responsive and responsible bidder, Air Products
and Chemicals Inc., Specification No. C-2013-567BD, for the period August 1,
2013 through July 31, 2014 with four additional one-year renewals, for the
purchase of liquid oxygen at a unit price of $0.19 per 100 cubic feet delivered,
plus applicable sales tax for an estimated annual amount of $328,320 subject to
price adjustments based upon energy, labor, maintenance and distribution
indices from Southern California Edison and Bureau of Labor Statistics for
subsequent contract periods; and for services related to routine and emergency
maintenance of OCSD's liquid oxygen storage and vaporization equipment for an
estimated annual amount of $20,000, based upon actual invoice costs plus 20%
and labor cost at established manpower hourly rates adjusted annually based
upon Bureau of Labor Statistics' Employment Cost Index.
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6. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Award a contract to responsive and responsible bidder, Paso Robles
Tank, Inc. for the Plant 1 Low Pressure Gas Holder (LPGH) Repairs,
Specification No. FR 11-006, for a total amount not to exceed $493,500,
effective July 1, 2013; and,
B. Approve a contingency of $98,700 (20%).
7. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Award a contract to the lowest responsive and responsible bidder, ODC
Engineering & Technology, for Plant 2 Tunnel Covers Replacement,
Specification No. FR-2011-494 BO for a total amount not to exceed
$347,980, effective July 1, 2013; and,
B. Approve a contingency of $69,600 (20%).
8. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
Authorize the General Manager to approve payment to Midway City Sanitary
District in an amount of $54,630 for the reimbursement of sidewalk, curbs and
driveway repairs.
9. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
Authorize the General Manager to negotiate a Professional Consultant Services
Agreement with The Austin Company for construction support services for Title
24 Access Compliance and Building Rehabilitation, Project No. P1-115.
10. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
Authorize the General Manager to negotiate a Professional Consultant Services
Agreement with Dudek & Associates, Inc. for construction support services for
Boiler System Rehabilitation and Scrubbers H & I Demolition at Plant No. 2,
Project No. P2-106.
11. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Adopt Resolution No. OCSD 13-XX, certifying the Notice of Exemption for
the Tustin/Rose Avenue Grade Separation Project, Finding that the Lead
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Agency CEQA Compliance Obligations have been Fulfilled, and Related
Actions (Project No. 2-76); and,
B. Approve a Utility Agreement OCSD-1 with the Orange County
Transportation Authority, which includes a reimbursement amount not to
exceed $300,000.
12. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with Hazen and
Sawyer, P.C. to provide engineering design services for Oxygen Plant
Demolition at Plant No. 2, Project No. SP-129, for an amount not to
exceed $134,640; and,
B. Approve a contingency of $13,464 (10%).
NON-CONSENT:
None.
INFORMATION ITEMS:
Vice Chair Nielsen stated that due to the anticipated length of Item 13, it will be moved
to the last Item on the Agenda.
14. Permitting Process for Sewer Connections
Director of Engineering, Nick Kanetis gave a brief overview and introduced
Engineer, Rich Leon who provided a PowerPoint presentation and answered
questions from the Directors regarding: local sewers districts; fees; retroactive
billing and charges; compliance and communication with the County; possibility
of liens or bonds; cost of process; and legal issues.
15. Proposed Revisions to FY 2013-14 Budget
Director of Finance, Lorenzo Tyner provided three handouts and briefly reviewed
the budget update including the operating budget and expense summary.
13. Cost Recovery for Urban Runoff Flows
Director of Engineering, Nick Kanetis introduced Environmental Compliance-
Regulatory Affairs Manager, Jim Colston and Principal Environmental Specialist,
Merrill Seiler who together presented a PowerPoint overview of Urban Runoff.
Jim Colston addressed questions and concerns from the Committee regarding:
regulations; mitigation efforts; thresholds effecting capacity; population increases;
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alternative diversions; cost figures; rising groundwater/seepage and
pollutants/bacteria.
PUBLIC COMMENT
Marv Anne Skorpanich (County of Orange, Watersheds Program)
Presented a PowerPoint entitled "Urban Runoff Diversions" which provided a history of
Urban Runoff and addressed the OCSD formulated options for cost allocation of Urban
Runoff discharges.
Amanda Carr (Water Quality Administrator, City of Irvine)
Provided information regarding the City of Irvine's in-house, eight million dollar diversion
facility and stated that only high selenium and high volume flows are being diverted to
the Plant 1 facility.
Ray Bennett (Environmental Compliance Specialist, Irvine Ranch Water District)
Stated that his District's strategic objective is to reduce negative water quality; stated
that he believes that it is appropriate to share the costs related to runoff diversions; and
is in support of Option 4.
David Webb (Director of Public Works, City of Newport Beach)
Spoke briefly of the program; the crisis of 1999; equity issues; cost of treatment; and
stated his support of Option 4.
Travis Hopkins (Director of Public Works, City of Huntington Beach)
Spoke in regards to the positive, 2013 local beach quality ratings released by Heal the
Bay. He thanked the OCSD staff for their continued support and recommended
Option 4.
The Committee discussed the issues raised, the various options presented, alternative
solutions, and taxpayer costs.
DEPARTMENT HEAD REPORTS:
In response to a previous inquiry from Board Chair Edgar, Director of Engineering, Nick
Kanetis provided the Committee with an update on the three recent construction
accidents.
Mr. Kanetis then informed the Committee that the next Operations Committee meeting
will be held at Plant 2 and will include a walking tour of the Plant including the large
P2-66 rehabilitation project.
06/05/13 Operations Committee Minutes Page 6 of 7
Director of Operations & Maintenance , Ed Torres , updated the Committee on a recent
engine failure and the anticipated insurance refund of approximately $800,000.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
ADJOURNMENT:
Committee Vice Chair Nielsen declared the meeting adjourned at 7:05p .m .
Submitted by :
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