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HomeMy WebLinkAbout06-05-2013 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on June 5, 2013 at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: John Nielsen, Vice Chair Keith Curry Steve Jones Lucille Kring Michael Levitt Steve Nagel Brett Murdock Scott Nelson Greg Sebourn David Shawver Fred Smith Troy Edgar, Board Chair John Anderson, Board Vice Chair Operations Directors Absent: Tom Beamish, Chair Staff Present: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Nick Kanetis, Director of Engineering Nick Arhontes, Director of Facilities Support Services Ed Torres, Director of Operations & Maintenance Jeff Reed, Director of Human Resources Lorenzo Tyner, Director of Finance and Administrative Services Kelly Lore, Administrative Assistant Cindy Ambrose Angela Brandt Jennifer Cabral Jim Colston Dean Fisher Norbert Gaia Al Garcia Tod Haynes Rich Leon Merrill Seiler Wendy Smith Sarah Strader Rob Thompson Others Present: Brad Hagin, General Counsel Ray Bennett (Irvine Ranch Water District) Amanda Carr (City of Irvine) Travis Hopkins (City of Huntington Beach) Mary Anne Skorpanich (County of Orange) David Webb (City of Newport Beach) 06/05/13 Operations Committee Minutes Page 1 of 7 PUBLIC COMMENTS: Vice-Chair Nielsen announced that the speaker slips received by the Clerk for Public Comment were all in regard to Item 13 (Cost Recovery for Urban Runoff Flows) and would therefore be heard immediately after the presentation of that item. REPORT OF COMMITTEE CHAIR: Vice-Chair Nielsen did not give a report. REPORT OF GENERAL MANAGER: General Manager, Jim Herberg informed the Committee of the Special Board Meeting- Closed Session which will take place on June 12, 2013 at 6:30 p.m. He also reminded the Committee that a retirement celebration will take place for former General Manager, James Ruth, immediately following the regular Board Meeting on June 26, 2013. Lastly, he announced that the Board Members should be receiving an invitation to the Orange County Water District's 80 1h Anniversary Celebration which will be held on June 21, 2013 at 9:00 a.m. CONSENT CALENDAR: 1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of May 1, 2013, Operations Committee meeting. 2. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Approve Professional Services Agreements for providing on-call Coatings Inspection, Corrosion Testing, and Confined-Space Entry Services for Collection System and Treatment Plant Projects, PSA2013-003, for a three-year period effective July 1, 2013, for an amount not to exceed $200,000 per individual agreement ($400,000 total) with the following two firms: A. CSI Services, Inc. B. V&A Consulting Engineers 06/05/13 Operations Committee Minutes Page 2 of 7 3. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Approve Professional Services Agreements to provide on-call surveying services for Collection System and Treatment Plant Projects, PSA2013-002, for a three- year period effective July 1, 2013, for an amount not to exceed $200,000 per individual agreement ($400,000 total) with the following two firms: A. RBF Consulting, A Baker Company B. Stantec Consulting Services, Inc. 4. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Approve Professional Services Agreements to provide on-call Materials Testing, Inspection, and other Geotechnical Testing Services for Collection System and Treatment Plant projects, PSA2013-001, for a three-year period effective July 1, 2013, for an amount not to exceed $200,000 per individual agreement ($600,000 total) with the following three firms: A. Koury Engineering & Testing, Inc. B. Sequoia Consultants, Inc. C. URS/Signet Testing Labs, Inc. 5. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Award a contract to the lowest responsive and responsible bidder, Air Products and Chemicals Inc., Specification No. C-2013-567BD, for the period August 1, 2013 through July 31, 2014 with four additional one-year renewals, for the purchase of liquid oxygen at a unit price of $0.19 per 100 cubic feet delivered, plus applicable sales tax for an estimated annual amount of $328,320 subject to price adjustments based upon energy, labor, maintenance and distribution indices from Southern California Edison and Bureau of Labor Statistics for subsequent contract periods; and for services related to routine and emergency maintenance of OCSD's liquid oxygen storage and vaporization equipment for an estimated annual amount of $20,000, based upon actual invoice costs plus 20% and labor cost at established manpower hourly rates adjusted annually based upon Bureau of Labor Statistics' Employment Cost Index. 06/05/13 Operations Committee Minutes Page 3 of 7 6. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Award a contract to responsive and responsible bidder, Paso Robles Tank, Inc. for the Plant 1 Low Pressure Gas Holder (LPGH) Repairs, Specification No. FR 11-006, for a total amount not to exceed $493,500, effective July 1, 2013; and, B. Approve a contingency of $98,700 (20%). 7. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Award a contract to the lowest responsive and responsible bidder, ODC Engineering & Technology, for Plant 2 Tunnel Covers Replacement, Specification No. FR-2011-494 BO for a total amount not to exceed $347,980, effective July 1, 2013; and, B. Approve a contingency of $69,600 (20%). 8. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Authorize the General Manager to approve payment to Midway City Sanitary District in an amount of $54,630 for the reimbursement of sidewalk, curbs and driveway repairs. 9. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Authorize the General Manager to negotiate a Professional Consultant Services Agreement with The Austin Company for construction support services for Title 24 Access Compliance and Building Rehabilitation, Project No. P1-115. 10. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Authorize the General Manager to negotiate a Professional Consultant Services Agreement with Dudek & Associates, Inc. for construction support services for Boiler System Rehabilitation and Scrubbers H & I Demolition at Plant No. 2, Project No. P2-106. 11. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Adopt Resolution No. OCSD 13-XX, certifying the Notice of Exemption for the Tustin/Rose Avenue Grade Separation Project, Finding that the Lead 06/05/13 Operations Committee Minutes Page 4 of 7 Agency CEQA Compliance Obligations have been Fulfilled, and Related Actions (Project No. 2-76); and, B. Approve a Utility Agreement OCSD-1 with the Orange County Transportation Authority, which includes a reimbursement amount not to exceed $300,000. 12. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Hazen and Sawyer, P.C. to provide engineering design services for Oxygen Plant Demolition at Plant No. 2, Project No. SP-129, for an amount not to exceed $134,640; and, B. Approve a contingency of $13,464 (10%). NON-CONSENT: None. INFORMATION ITEMS: Vice Chair Nielsen stated that due to the anticipated length of Item 13, it will be moved to the last Item on the Agenda. 14. Permitting Process for Sewer Connections Director of Engineering, Nick Kanetis gave a brief overview and introduced Engineer, Rich Leon who provided a PowerPoint presentation and answered questions from the Directors regarding: local sewers districts; fees; retroactive billing and charges; compliance and communication with the County; possibility of liens or bonds; cost of process; and legal issues. 15. Proposed Revisions to FY 2013-14 Budget Director of Finance, Lorenzo Tyner provided three handouts and briefly reviewed the budget update including the operating budget and expense summary. 13. Cost Recovery for Urban Runoff Flows Director of Engineering, Nick Kanetis introduced Environmental Compliance- Regulatory Affairs Manager, Jim Colston and Principal Environmental Specialist, Merrill Seiler who together presented a PowerPoint overview of Urban Runoff. Jim Colston addressed questions and concerns from the Committee regarding: regulations; mitigation efforts; thresholds effecting capacity; population increases; 06/05/13 Operations Committee Minutes Page 5 of 7 alternative diversions; cost figures; rising groundwater/seepage and pollutants/bacteria. PUBLIC COMMENT Marv Anne Skorpanich (County of Orange, Watersheds Program) Presented a PowerPoint entitled "Urban Runoff Diversions" which provided a history of Urban Runoff and addressed the OCSD formulated options for cost allocation of Urban Runoff discharges. Amanda Carr (Water Quality Administrator, City of Irvine) Provided information regarding the City of Irvine's in-house, eight million dollar diversion facility and stated that only high selenium and high volume flows are being diverted to the Plant 1 facility. Ray Bennett (Environmental Compliance Specialist, Irvine Ranch Water District) Stated that his District's strategic objective is to reduce negative water quality; stated that he believes that it is appropriate to share the costs related to runoff diversions; and is in support of Option 4. David Webb (Director of Public Works, City of Newport Beach) Spoke briefly of the program; the crisis of 1999; equity issues; cost of treatment; and stated his support of Option 4. Travis Hopkins (Director of Public Works, City of Huntington Beach) Spoke in regards to the positive, 2013 local beach quality ratings released by Heal the Bay. He thanked the OCSD staff for their continued support and recommended Option 4. The Committee discussed the issues raised, the various options presented, alternative solutions, and taxpayer costs. DEPARTMENT HEAD REPORTS: In response to a previous inquiry from Board Chair Edgar, Director of Engineering, Nick Kanetis provided the Committee with an update on the three recent construction accidents. Mr. Kanetis then informed the Committee that the next Operations Committee meeting will be held at Plant 2 and will include a walking tour of the Plant including the large P2-66 rehabilitation project. 06/05/13 Operations Committee Minutes Page 6 of 7 Director of Operations & Maintenance , Ed Torres , updated the Committee on a recent engine failure and the anticipated insurance refund of approximately $800,000. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: Committee Vice Chair Nielsen declared the meeting adjourned at 7:05p .m . Submitted by : 06/05/13 Operations Committee Minutes Page 7 of 7