HomeMy WebLinkAbout05-01-2013 Operations Committee Minutes05/01/13 Operations Committee Minutes Page 1 of 6
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on May 1, 2013, at 5:00 p.m. in the District's Administrative Office.
A quorum was declared present, as follows:
Operations Directors Present:
Tom Beamish, Chair
John Nielsen, Vice Chair
Keith Curry
Michael Levitt
Brett Murdock
Steve Jones
Mark McCurdy (Alternate)
Greg Sebourn
David Shawver
Fred Smith
Constance Underhill (Alternate)
Troy Edgar, Board Chair
John Anderson, Board Vice Chair
Operations Directors Absent:
Scott Nelson
Lucille Kring
Steve Nagel
Staff Present:
Jim Herberg, General Manager
Nick Kanetis, Director of Engineering
Nick Arhontes, Director of Facilities Support
Services
Jeff Reed, Director, Human Resources
Ed Torres, Director of Operations & Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Maria Ayala, Clerk of the Board
Shabbir Basrai
Carla Dillon
Marc Dubois
Mark Esquer
Dean Fisher
Todd Haynes
Denise Martinez
Rich Spencer
Rob Thompson
Others Present:
Brad Hogin, General Counsel
Julie Wyne, OCERS
Steve Delaney, OCERS
PUBLIC COMMENTS:
No public comments.
REPORT OF COMMITTEE CHAIR:
Chair Beamish did not give a report.
05/01/13 Operations Committee Minutes Page 2 of 6
REPORT OF GENERAL MANAGER:
General Manager, Jim Herberg, did not give a report.
CONSENT CALENDAR:
1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of April 3, 2013,
Operations Committee Meeting.
Director McCurdy abstained.
2. Moved to Non-Consent.
3. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
Approve Amendment No. 1 to the Professional Services Agreements with Ninyo
& Moore, and Converse Consultants, providing for on-call Materials Testing,
Inspection, and other Geotechnical Testing Services for Collection System and
Treatment Plant Projects, extending the contract period from July 1, 2013 to
August 31, 2013.
4. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
Approve Amendment No. 1 to the Professional Services Agreements with
Stantec Consulting, and Bush and Associates, providing for on-call Surveying
Services for Collection System and Treatment Plant Projects, extending the
contract period from July 1, 2013 to August 31, 2013.
5. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Sole Source Agreement with ALS Environmental for the
purpose of collecting and analyzing foul air samples at locations at both
the Orange County Sanitation District (OCSD) treatment plants, in
separate events, for a total amount not to exceed $282,776, plus any
applicable taxes or sample shipping fees; and
B. Approve a contingency of $14,139 (5%); and
C. Approve a Sole Source Agreement with the University of California, Los
Angeles for the purpose of analyzing foul air samples by the Odor Profile
and Odor Wheel Methods at 34 different locations at both OCSD
05/01/13 Operations Committee Minutes Page 3 of 6
treatment plants during the warm months of 2013, for a total amount not to
exceed $134,618; and
D. Approve a contingency of $6,731 (5%).
6. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Sole Source Agreement with Kruger Inc. for equipment
procurement, installation, and maintenance services of six electronic
noses to be located in Plant No.1 and Plant No. 2, for a total amount not
to exceed $450,000, plus any applicable taxes; and
B. Approve a contingency of $22,500 (5%)
7. MOVED, SECONDED, and DULY CARRIED: Authorize the General Manager to
negotiate a Professional Consultant Services Agreement with Carollo Engineers
for engineering support services during construction of Plant Water System
Rehabilitation at Plant No. 2, Project No. P2-101.
8. MOVED, SECONDED, and DULY CARRIED:
A. Award a contract to RT Contractor Corp (primary) and Verne’s Plumbing,
Inc. (secondary) for general plumbing services, Specification No. S-2013-
556 BD, for the period July 1, 2013 through June 30, 2014, for a combined
total annual amount not to exceed $175,000 with four one-year renewal
options; and
B. Approve an annual contingency of $17,500 (10%).
NON-CONSENT:
2. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
Approve Amendment No. 1 to the Professional Services Agreements with V&A
Consulting Engineers, Inc., and CSI Services, Inc., providing for on-call Coatings
Inspection, Corrosion Testing, and Confined-Space Entry Services for Collection
System and Treatment Plant Projects, extending the contract period from July 1,
2013 to August 31, 2013.
9. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
Items A-E:
05/01/13 Operations Committee Minutes Page 4 of 6
A. Award a contract to Kemira Water Solutions, Inc., for the purchase of
liquid Ferric Chloride, Specification No. C-2013-553BD, for the period July
1, 2013 through June 30, 2014, for a unit price of $535.00 per dry ton
delivered, plus applicable sales tax for an estimated annual amount of
$1,712,280 with four one-year renewal options; and,
B. Award a contract to Thatcher Company of California, Inc., for the purchase
of liquid Ferric Chloride, Specification No. C-2013-553BD, for the period
July 1, 2013 through June 30, 2014, for a unit price of $579.20 per dry ton
delivered, plus applicable sales tax for an estimated annual amount of
$610,000 with four one-year renewal options; and,
C. Award a contract to Pencco, Inc., for the purchase of liquid Ferric
Chloride, Specification No. C-2013-553BD, for the period July 1, 2013
through June 30, 2014, for a unit price of $539.40 per dry ton delivered,
plus applicable sales tax for an estimated annual amount of $576,310 with
four one-year renewal options; and,
D. Award a contract to California Water Technologies, LLC., for the purchase
of liquid Ferric Chloride, Specification No. C-2013-553BD, for the period
July 1, 2013 through June 30, 2014, for a unit price of $502.00 per dry ton
delivered, plus applicable sales tax for an estimated annual amount of
$537,200 with four one-year renewal options; and,
E. Approve a unit price contingency of 10% per contract.
Director Jones arrived to the meeting at 5:17 p.m.
Maria Ayala, Clerk of the Board, announced various changes to Agenda Item #10.
10. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
Items A-J:
A. Award a contract to Hill Brothers Chemical Company, for Regional Odor
and Corrosion Control Services, Specification No. C-2013-565BD, for
Ferrous Chloride dosing services, at the unit price of $636.50/dry ton,
$12.65/dry ton freight, delivered, plus tax; for an estimated total annual
amount of $2,450,245; and additional program services for dose site
development for an amount not to exceed $50,000 for the period July 1,
2013 through June 30, 2014, with four one-year renewal options; and,
B. Award a contract to Hill Brothers Chemical Company, for Regional Odor
and Corrosion Control Services, Specification No. C-2013-565BD, for
Magnesium Hydroxide dosing services, at a unit price of $438.79/dry ton,
05/01/13 Operations Committee Minutes Page 5 of 6
$29.70/dry ton freight, delivered, plus tax; for an estimated total annual
amount of $2,115,078; and additional program services for dose site
development for an amount not to exceed $50,000 for the period July 1,
2013 through June 30, 2014, with four one-year renewal options; and,
C. Award a contract to Hill Brothers Chemical Company for Application
Services $100/day for Ferrous Chloride stations and $150/day for
Magnesium Hydroxide stations; for an estimated total annual amount of
$91,250; for Regional Odor and Corrosion Control Services,
Specification No. C-2013-565BD, for the period July 1, 2013 through
June 30, 2014, with four one-year renewal options; and,
D. Award contract to Hill Brothers Chemical Company, for Field Services
$100/day for Ferrous Chloride stations and $100/day for Magnesium
Hydroxide stations; for an estimated total annual amount of $73,000; for
Regional Odor and Corrosion Control Services, Specification No. C-
2013-565BD, for the period July 1, 2013 through June 30, 2014, with
four one-year renewal options; and,
E. Award contract to Hill Brothers Chemical Company, for Regional Odor and
Corrosion Control Services, Specification No. C-2013-565BD, to include
a $100 $190 per hour demurrage fee for mobile dosing upon request for
Magnesium Hydroxide at a unit price 580.00/dry ton, $29.70/dry ton freight
(maximum 48 hours), delivered, plus tax; for the period July 1, 2013
through June 30, 2014, with four one-year renewal options; and,
F. Award a contract to US Peroxide, LLC, for Regional Odor and Corrosion
Control Services, Specification No. C-2013-565BD, for Calcium Nitrate
dosing services, at the unit price of $2.28/gallons, $0.028/gallons freight,
delivered, plus tax; for an estimated total annual amount of $499,016; and
additional program services for dose site development mobilization and
demobilization for an annual amount not to exceed $50,000; for the period
July 1, 2013 through June 30, 2014, with four one-year renewal options;
and,
G. Award a contract to US Peroxide, LLC, for Application Services for
$100/station $160/day for Calcium Nitrate stations, for an
estimated total annual amount of $36,500 $58,400; for Regional
Odor and Corrosion Control Services, Specification No. C-2013-565BD,
for the period July 1, 2013 through June 30, 2014, with four one-year
renewal options; and,
H. Award contract to US Peroxide, LLC, for Field Services $100/ gallon for
Calcium Nitrate, for an estimated total annual amount of $36,500; for
Regional Odor and Corrosion Control Services, Specification No. C-2013-
565BD, for the period of July 1, 2013 through June 30, 2014, with four
one year rene'Nal options, and
Award contract to US Peroxide, LLC, for delivery charges at $250/delivery
for Calcium Nitrate, for an estimated total annual amount of $4,500; for
Regional Odor and Corrosion Control Services, Specification No. C-2013-
56580, for the period of July 1, 2013 through June 30, 2014, with four
one-year renewal options , and
I. Approve an annual unit price contingency of 15%, per contract.
J. Approve an annual service price contingency of 15%, per contract.
INFORMATION ITEMS:
11. Retirement Program Update
Julie Wyne (from OCERS) provided a brief PowerPoint presentation on OCERS
governance, PEPRA, benefit costs , etc.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
ADJOURNMENT:
Committee Chair Beamish declared the meeting adjourned at 6:05 p .m.
Submitted by:
05/01/13 Operations Committee Minutes Page 6 of 6