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HomeMy WebLinkAbout05-01-2013 Operations Committee Minutes05/01/13 Operations Committee Minutes Page 1 of 6 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on May 1, 2013, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Tom Beamish, Chair John Nielsen, Vice Chair Keith Curry Michael Levitt Brett Murdock Steve Jones Mark McCurdy (Alternate) Greg Sebourn David Shawver Fred Smith Constance Underhill (Alternate) Troy Edgar, Board Chair John Anderson, Board Vice Chair Operations Directors Absent: Scott Nelson Lucille Kring Steve Nagel Staff Present: Jim Herberg, General Manager Nick Kanetis, Director of Engineering Nick Arhontes, Director of Facilities Support Services Jeff Reed, Director, Human Resources Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Maria Ayala, Clerk of the Board Shabbir Basrai Carla Dillon Marc Dubois Mark Esquer Dean Fisher Todd Haynes Denise Martinez Rich Spencer Rob Thompson Others Present: Brad Hogin, General Counsel Julie Wyne, OCERS Steve Delaney, OCERS PUBLIC COMMENTS: No public comments. REPORT OF COMMITTEE CHAIR: Chair Beamish did not give a report. 05/01/13 Operations Committee Minutes Page 2 of 6 REPORT OF GENERAL MANAGER: General Manager, Jim Herberg, did not give a report. CONSENT CALENDAR: 1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of April 3, 2013, Operations Committee Meeting. Director McCurdy abstained. 2. Moved to Non-Consent. 3. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Approve Amendment No. 1 to the Professional Services Agreements with Ninyo & Moore, and Converse Consultants, providing for on-call Materials Testing, Inspection, and other Geotechnical Testing Services for Collection System and Treatment Plant Projects, extending the contract period from July 1, 2013 to August 31, 2013. 4. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Approve Amendment No. 1 to the Professional Services Agreements with Stantec Consulting, and Bush and Associates, providing for on-call Surveying Services for Collection System and Treatment Plant Projects, extending the contract period from July 1, 2013 to August 31, 2013. 5. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Sole Source Agreement with ALS Environmental for the purpose of collecting and analyzing foul air samples at locations at both the Orange County Sanitation District (OCSD) treatment plants, in separate events, for a total amount not to exceed $282,776, plus any applicable taxes or sample shipping fees; and B. Approve a contingency of $14,139 (5%); and C. Approve a Sole Source Agreement with the University of California, Los Angeles for the purpose of analyzing foul air samples by the Odor Profile and Odor Wheel Methods at 34 different locations at both OCSD 05/01/13 Operations Committee Minutes Page 3 of 6 treatment plants during the warm months of 2013, for a total amount not to exceed $134,618; and D. Approve a contingency of $6,731 (5%). 6. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Sole Source Agreement with Kruger Inc. for equipment procurement, installation, and maintenance services of six electronic noses to be located in Plant No.1 and Plant No. 2, for a total amount not to exceed $450,000, plus any applicable taxes; and B. Approve a contingency of $22,500 (5%) 7. MOVED, SECONDED, and DULY CARRIED: Authorize the General Manager to negotiate a Professional Consultant Services Agreement with Carollo Engineers for engineering support services during construction of Plant Water System Rehabilitation at Plant No. 2, Project No. P2-101. 8. MOVED, SECONDED, and DULY CARRIED: A. Award a contract to RT Contractor Corp (primary) and Verne’s Plumbing, Inc. (secondary) for general plumbing services, Specification No. S-2013- 556 BD, for the period July 1, 2013 through June 30, 2014, for a combined total annual amount not to exceed $175,000 with four one-year renewal options; and B. Approve an annual contingency of $17,500 (10%). NON-CONSENT: 2. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Approve Amendment No. 1 to the Professional Services Agreements with V&A Consulting Engineers, Inc., and CSI Services, Inc., providing for on-call Coatings Inspection, Corrosion Testing, and Confined-Space Entry Services for Collection System and Treatment Plant Projects, extending the contract period from July 1, 2013 to August 31, 2013. 9. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Items A-E: 05/01/13 Operations Committee Minutes Page 4 of 6 A. Award a contract to Kemira Water Solutions, Inc., for the purchase of liquid Ferric Chloride, Specification No. C-2013-553BD, for the period July 1, 2013 through June 30, 2014, for a unit price of $535.00 per dry ton delivered, plus applicable sales tax for an estimated annual amount of $1,712,280 with four one-year renewal options; and, B. Award a contract to Thatcher Company of California, Inc., for the purchase of liquid Ferric Chloride, Specification No. C-2013-553BD, for the period July 1, 2013 through June 30, 2014, for a unit price of $579.20 per dry ton delivered, plus applicable sales tax for an estimated annual amount of $610,000 with four one-year renewal options; and, C. Award a contract to Pencco, Inc., for the purchase of liquid Ferric Chloride, Specification No. C-2013-553BD, for the period July 1, 2013 through June 30, 2014, for a unit price of $539.40 per dry ton delivered, plus applicable sales tax for an estimated annual amount of $576,310 with four one-year renewal options; and, D. Award a contract to California Water Technologies, LLC., for the purchase of liquid Ferric Chloride, Specification No. C-2013-553BD, for the period July 1, 2013 through June 30, 2014, for a unit price of $502.00 per dry ton delivered, plus applicable sales tax for an estimated annual amount of $537,200 with four one-year renewal options; and, E. Approve a unit price contingency of 10% per contract. Director Jones arrived to the meeting at 5:17 p.m. Maria Ayala, Clerk of the Board, announced various changes to Agenda Item #10. 10. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Items A-J: A. Award a contract to Hill Brothers Chemical Company, for Regional Odor and Corrosion Control Services, Specification No. C-2013-565BD, for Ferrous Chloride dosing services, at the unit price of $636.50/dry ton, $12.65/dry ton freight, delivered, plus tax; for an estimated total annual amount of $2,450,245; and additional program services for dose site development for an amount not to exceed $50,000 for the period July 1, 2013 through June 30, 2014, with four one-year renewal options; and, B. Award a contract to Hill Brothers Chemical Company, for Regional Odor and Corrosion Control Services, Specification No. C-2013-565BD, for Magnesium Hydroxide dosing services, at a unit price of $438.79/dry ton, 05/01/13 Operations Committee Minutes Page 5 of 6 $29.70/dry ton freight, delivered, plus tax; for an estimated total annual amount of $2,115,078; and additional program services for dose site development for an amount not to exceed $50,000 for the period July 1, 2013 through June 30, 2014, with four one-year renewal options; and, C. Award a contract to Hill Brothers Chemical Company for Application Services $100/day for Ferrous Chloride stations and $150/day for Magnesium Hydroxide stations; for an estimated total annual amount of $91,250; for Regional Odor and Corrosion Control Services, Specification No. C-2013-565BD, for the period July 1, 2013 through June 30, 2014, with four one-year renewal options; and, D. Award contract to Hill Brothers Chemical Company, for Field Services $100/day for Ferrous Chloride stations and $100/day for Magnesium Hydroxide stations; for an estimated total annual amount of $73,000; for Regional Odor and Corrosion Control Services, Specification No. C- 2013-565BD, for the period July 1, 2013 through June 30, 2014, with four one-year renewal options; and, E. Award contract to Hill Brothers Chemical Company, for Regional Odor and Corrosion Control Services, Specification No. C-2013-565BD, to include a $100 $190 per hour demurrage fee for mobile dosing upon request for Magnesium Hydroxide at a unit price 580.00/dry ton, $29.70/dry ton freight (maximum 48 hours), delivered, plus tax; for the period July 1, 2013 through June 30, 2014, with four one-year renewal options; and, F. Award a contract to US Peroxide, LLC, for Regional Odor and Corrosion Control Services, Specification No. C-2013-565BD, for Calcium Nitrate dosing services, at the unit price of $2.28/gallons, $0.028/gallons freight, delivered, plus tax; for an estimated total annual amount of $499,016; and additional program services for dose site development mobilization and demobilization for an annual amount not to exceed $50,000; for the period July 1, 2013 through June 30, 2014, with four one-year renewal options; and, G. Award a contract to US Peroxide, LLC, for Application Services for $100/station $160/day for Calcium Nitrate stations, for an estimated total annual amount of $36,500 $58,400; for Regional Odor and Corrosion Control Services, Specification No. C-2013-565BD, for the period July 1, 2013 through June 30, 2014, with four one-year renewal options; and, H. Award contract to US Peroxide, LLC, for Field Services $100/ gallon for Calcium Nitrate, for an estimated total annual amount of $36,500; for Regional Odor and Corrosion Control Services, Specification No. C-2013- 565BD, for the period of July 1, 2013 through June 30, 2014, with four one year rene'Nal options, and Award contract to US Peroxide, LLC, for delivery charges at $250/delivery for Calcium Nitrate, for an estimated total annual amount of $4,500; for Regional Odor and Corrosion Control Services, Specification No. C-2013- 56580, for the period of July 1, 2013 through June 30, 2014, with four one-year renewal options , and I. Approve an annual unit price contingency of 15%, per contract. J. Approve an annual service price contingency of 15%, per contract. INFORMATION ITEMS: 11. Retirement Program Update Julie Wyne (from OCERS) provided a brief PowerPoint presentation on OCERS governance, PEPRA, benefit costs , etc. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: Committee Chair Beamish declared the meeting adjourned at 6:05 p .m. Submitted by: 05/01/13 Operations Committee Minutes Page 6 of 6