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HomeMy WebLinkAbout02-06-2013 Operations Committee Minutes02/06/13 Operations Committee Minutes Page 1 of 5 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on February 6, 2013, at 5:07 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Tom Beamish, Chair Keith Curry Tyler Diep Steve Jones Michael Levitt Brett Murdock Greg Sebourn David Shawver Fred Smith Troy Edgar, Board Chair John Anderson, Board Vice Chair Operations Directors Absent: Scott Nelson John Nielsen, Vice Chair Staff Present: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Jim Herberg, Assistant General Manager Nick Kanetis, Director of Engineering Nick Arhontes, Director of Facilities Support Services Jeff Reed, Director, Human Resources Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Maria Ayala, Clerk of the Board Dean Fisher, Engineering Manager Todd Haynes, Jim Colston, Mark Esquer Simon Watson Others Present: Brad Hogin, General Counsel PUBLIC COMMENTS: No public comments. REPORT OF COMMITTEE CHAIR: Chair Beamish did not give a report. REPORT OF GENERAL MANAGER: General Manager, Jim Ruth, did not give a report. 02/06/13 Operations Committee Minutes Page 2 of 5 DEPARTMENT HEAD REPORT: • CIP Performance Dean Fisher, Engineering Manager, gave a brief PowerPoint presentation on the status of the Capital Improvement Projects. Nick Kanetis, Director of Engineering, briefly reported on the sludge dewatering project and the recent discovery of potential cost savings opportunities in this project. • Rate Discussion Troy Edgar, Board Chair, reported in summary the various work and analysis, by both staff and the Board leadership, that has been done in recent months on the proposal for rate increases. Jim Ruth, General Manager, reported on the various savings cost measures the Sanitation has implemented in order to improve operations efficiencies. Jim Herberg, Assistant General Manager, reported on the current operations and the need for capital replacement and refurbishment. Lorenzo Tyner, Director of Finance and Administrative Services, reported on the Sanitation District’s funding needs to operate the Sanitation District, and spoke to the specifics of the proposed rate program. Discussion was held by the Operations Committee, with staff and general counsel responding to questions. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of December 5, 2012, Operations Committee meeting. 2. MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No. 1 to the Facilities Engineering Task Order No. 07-00-04-06 with Infrastructure Engineering Corporation providing additional fall protection design and construction services for 2011 Miscellaneous Fall Protection Improvements, Project FE 10-20 for an additional amount of $48,965, increasing the total amount not to exceed $82,248. 3. MOVED, SECONDED, AND DULY CARRIED: Authorize the Sole Source Agreement of maintenance repair service and parts with Ovivo USA, LLC for trickling filters No. 1 & 2 at Plant No. 1 for an amount of $144,773 and a 10% contingency of $14, 277.30 02/06/13 Operations Committee Minutes Page 3 of 5 4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Carollo Engineers, Inc. to provide engineering design services for Trunk Line Odor Control Improvements, Project No. P1-123, for an amount not to exceed $856,986; and, B. Approve a contingency of $85,699 (10%). 5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve Change Order No. 1 to P.O. Number 103690-OB issued to Voyager Fleet Systems Inc. for the purchase of unleaded/diesel fuel for vehicles and marine vessel authorizing an additional $80,000 to increase total annual contract amount from $275,440 to a not to exceed amount of $355,440; and, B. Approve a contingency of $17,772 (5%); and, C. Authorize the use of the State of California Department of General Services (DGS) Statewide Travel Management Program for vehicle fuel requirements, for the period May 1, 2013 through April 30, 2014, for a total amount not to exceed $332,600, with four one-year renewal options, in accordance with Resolution No. OCSD 07-04, Section 3.08: Cooperative Procurement; and, D. Approve a contingency of $33,260 (10%). 6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Adopt Board Resolution No. OCSD 13 - XX, revising the Biosolids Recycling Resolution and repealing Board Resolution No. OCSD 06-10. 7. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Sole Source Agreement with J.F. Shea Construction, Inc. for an amount not to exceed $430,000 for the repair of trickling filter pumps at Plant No. 2; and, B. Approve a contingency of $43,000 (10%) 02/06/13 Operations Committee Minutes Page 4 of 5 NON-CONSENT CALENDAR Mr. Kanetis reported on the need for the contingency. 8. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Approve a contingency increase of $1,340,000 (4%) to the construction contract with JR Filanc Construction Company for Sludge Digester Rehabilitation at Plant No.1, Project No. P1-100, for a total contingency of $4,020,000 (12%). Mr. Colston briefly reported on the management of the biosolids program. 9. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Authorize staff to re-establish a Biosolids Account Pool utilizing a Blanket Purchase Order for the efficient management of all biosolids contracts (Tule Ranch, Synagro West, Inc., and Orange County Waste and Recycling) in one account to provide flexibility for unanticipated circumstances that may impact biosolids management, which may include events such as truck/driver shortages, poor weather conditions, regulatory constraints, unacceptable contractor performance, or contractor facility limitations; and B. Approve Blanket Purchase Order No. 104696-OB for an annual amount not to exceed $19,000,000 for biosolids management with Orange County Waste and Recycling, Tule Ranch, and Synagro West, Inc., which will replace Blanket Purchase Order No. 100760-OB; and C. Authorize staff to move funds within the Biosolids Account Pool from one contract to another, as deemed necessary, due to unanticipated circumstances. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Committee Chair Beamish recommended to the Committee that everybody take time in the future to read through the agenda packets thoroughly, and that if a question arises to please take the time to contact Mr. Ruth about it; this gives staff time to prepare a thorough and timely response to the question(s). ADJOURNMENT: Committee Chair Beamish declared the meeting adjourned at 6:45p.m. Submitted by: ~.4.~ Maria E. Ayala Clerk of the Board 02/06/13 Operations Committee Minutes Page 5 of 5