HomeMy WebLinkAbout02-06-2013 Operations Committee Minutes02/06/13 Operations Committee Minutes Page 1 of 5
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on February 6, 2013, at 5:07 p.m. in the District's Administrative Office.
A quorum was declared present, as follows:
Operations Directors Present:
Tom Beamish, Chair
Keith Curry
Tyler Diep
Steve Jones
Michael Levitt
Brett Murdock
Greg Sebourn
David Shawver
Fred Smith
Troy Edgar, Board Chair
John Anderson, Board Vice Chair
Operations Directors Absent:
Scott Nelson
John Nielsen, Vice Chair
Staff Present:
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Jim Herberg, Assistant General Manager
Nick Kanetis, Director of Engineering
Nick Arhontes, Director of Facilities Support
Services
Jeff Reed, Director, Human Resources
Ed Torres, Director of Operations & Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Maria Ayala, Clerk of the Board
Dean Fisher, Engineering Manager
Todd Haynes,
Jim Colston,
Mark Esquer
Simon Watson
Others Present:
Brad Hogin, General Counsel
PUBLIC COMMENTS:
No public comments.
REPORT OF COMMITTEE CHAIR:
Chair Beamish did not give a report.
REPORT OF GENERAL MANAGER:
General Manager, Jim Ruth, did not give a report.
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DEPARTMENT HEAD REPORT:
• CIP Performance
Dean Fisher, Engineering Manager, gave a brief PowerPoint presentation on the
status of the Capital Improvement Projects. Nick Kanetis, Director of
Engineering, briefly reported on the sludge dewatering project and the recent
discovery of potential cost savings opportunities in this project.
• Rate Discussion
Troy Edgar, Board Chair, reported in summary the various work and analysis, by
both staff and the Board leadership, that has been done in recent months on the
proposal for rate increases.
Jim Ruth, General Manager, reported on the various savings cost measures the
Sanitation has implemented in order to improve operations efficiencies.
Jim Herberg, Assistant General Manager, reported on the current operations and
the need for capital replacement and refurbishment.
Lorenzo Tyner, Director of Finance and Administrative Services, reported on the
Sanitation District’s funding needs to operate the Sanitation District, and spoke to
the specifics of the proposed rate program.
Discussion was held by the Operations Committee, with staff and general
counsel responding to questions.
CONSENT CALENDAR:
1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of December 5,
2012, Operations Committee meeting.
2. MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No. 1 to the
Facilities Engineering Task Order No. 07-00-04-06 with Infrastructure
Engineering Corporation providing additional fall protection design and
construction services for 2011 Miscellaneous Fall Protection Improvements,
Project FE 10-20 for an additional amount of $48,965, increasing the total
amount not to exceed $82,248.
3. MOVED, SECONDED, AND DULY CARRIED: Authorize the Sole Source
Agreement of maintenance repair service and parts with Ovivo USA, LLC for
trickling filters No. 1 & 2 at Plant No. 1 for an amount of $144,773 and a 10%
contingency of $14, 277.30
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4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with Carollo Engineers, Inc.
to provide engineering design services for Trunk Line Odor Control
Improvements, Project No. P1-123, for an amount not to exceed $856,986; and,
B. Approve a contingency of $85,699 (10%).
5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve Change Order No. 1 to P.O. Number 103690-OB issued to Voyager
Fleet Systems Inc. for the purchase of unleaded/diesel fuel for vehicles and
marine vessel authorizing an additional $80,000 to increase total annual contract
amount from $275,440 to a not to exceed amount of $355,440; and,
B. Approve a contingency of $17,772 (5%); and,
C. Authorize the use of the State of California Department of General
Services (DGS) Statewide Travel Management Program for vehicle fuel
requirements, for the period May 1, 2013 through April 30, 2014, for a total
amount not to exceed $332,600, with four one-year renewal options, in
accordance with Resolution No. OCSD 07-04, Section 3.08: Cooperative
Procurement; and,
D. Approve a contingency of $33,260 (10%).
6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Adopt Board Resolution No. OCSD 13 - XX, revising the Biosolids Recycling
Resolution and repealing Board Resolution No. OCSD 06-10.
7. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Sole Source Agreement with J.F. Shea Construction, Inc. for an
amount not to exceed $430,000 for the repair of trickling filter pumps at
Plant No. 2; and,
B. Approve a contingency of $43,000 (10%)
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NON-CONSENT CALENDAR
Mr. Kanetis reported on the need for the contingency.
8. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Approve a contingency increase of $1,340,000 (4%) to the construction contract
with JR Filanc Construction Company for Sludge Digester Rehabilitation at Plant
No.1, Project No. P1-100, for a total contingency of $4,020,000 (12%).
Mr. Colston briefly reported on the management of the biosolids program.
9. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Authorize staff to re-establish a Biosolids Account Pool utilizing a Blanket
Purchase Order for the efficient management of all biosolids contracts
(Tule Ranch, Synagro West, Inc., and Orange County Waste and
Recycling) in one account to provide flexibility for unanticipated
circumstances that may impact biosolids management, which may include
events such as truck/driver shortages, poor weather conditions, regulatory
constraints, unacceptable contractor performance, or contractor facility
limitations; and
B. Approve Blanket Purchase Order No. 104696-OB for an annual amount
not to exceed $19,000,000 for biosolids management with Orange County
Waste and Recycling, Tule Ranch, and Synagro West, Inc., which will
replace Blanket Purchase Order No. 100760-OB; and
C. Authorize staff to move funds within the Biosolids Account Pool from one
contract to another, as deemed necessary, due to unanticipated
circumstances.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
Committee Chair Beamish recommended to the Committee that everybody take time in
the future to read through the agenda packets thoroughly, and that if a question arises
to please take the time to contact Mr. Ruth about it; this gives staff time to prepare a
thorough and timely response to the question(s).
ADJOURNMENT:
Committee Chair Beamish declared the meeting adjourned at 6:45p.m.
Submitted by:
~.4.~
Maria E. Ayala
Clerk of the Board
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