Loading...
HomeMy WebLinkAbout12-05-2012 Operations Committee Minutes12/05/12 Operations Committee Minutes Page 1 of 5 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on December 5, 2012, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Tom Beamish, Chair Bill Dalton Gail Eastman Michael Levitt Joy Neugebauer Don Schweitzer David Shawver Fred Smith Troy Edgar, Board Chair John Anderson, Board Vice Chair Operations Directors Absent: Scott Nelson Steven Rosansky Staff Present: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Jim Herberg, Assistant General Manager Nick Arhontes, Director of Facilities Support Services Jeff Reed, Director, Human Resources Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Nakeisha Turner, Secretary Pro Tem Rob Thompson, Engineering Manager Tod Haynes, Engineering Manager Dean Fisher, Engineering Manager Jim Buror Ron Coss Marc Dubois Mark Esquer Dave Heinz Simon Watson Others Present: Brad Hogin, General Counsel PUBLIC COMMENTS: There were no public comments. REPORT OF COMMITTEE CHAIR: Committee Chair Beamish did not give a report. REPORT OF GENERAL MANAGER: General Manager, Jim Ruth, directed the Committee’s attention to a report prepared on the Revenue Program distributed at the meeting, and highlighted efforts to reduce operating costs, community outreach to educate the public on the value of services provided, and the District’s rates in relation to comparable agencies. 12/05/12 Operations Committee Minutes Page 2 of 5 Committee Chair Beamish encouraged the Committee to review the agenda packages with budget presentations carefully and pose any questions to staff that may require research prior to the meeting of the Board of Directors. DEPARTMENT HEAD REPORT: Lorenzo Tyner, Director of Finance and Administrative Services, delivered a PowerPoint presentation on the proposed Revenue Program and answered questions from the Committee. Chair Edgar and Committee Chair Beamish offered comments regarding the rate proposal and the effort by staff and Board leadership to minimize effects on ratepayers, and encouraged the Committee to raise any concerns as early as possible. Committee Vice Chair, John Nielsen, joined the meeting at 5:11 p.m. Director Sebourn joined the meeting prior to the consideration of the following items. CONSENT CALENDAR: The Committee Secretary announced a correction to the agenda to note item 11 as a recommendation to the Board. A vote to amend item 11 was called by Committee Chair Beamish. 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of November 7, 2012, Operations Committee meeting. 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Approve a budget increase of $485,000 for Replacement of the Bitter Point Pump Station, Contract No. 5-49, for a total budget amount of $32,095,000. 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Authorize the General Manager to negotiate a Professional Consultant Services Agreement with Atkins North America, Inc. for construction support services for Dover Drive Trunk Sewer Relief, Contract No. 5-63. 4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with RMC Water and Environment to provide engineering design services for District 6 Trunk Sewer Relief, Project No. 6-17, for an amount not to exceed $576,541; and, B. Approve a contingency of $57,654 (10%). 12/05/12 Operations Committee Minutes Page 3 of 5 5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Receive and file Addendum to the Final Effluent Pump Station Annex and Collection System Odor and Corrosion Control Program Supplemental Environmental Impact Report (SEIR) for project modifications to the Collection System Odor and Corrosion Control Program; and, B. Approve an amendment to the existing lease, a two year (24-month) real property lease and subterranean license agreement, with Brea Imperial Inc. and RV Storage Depot Brea to allow mobilization of chemical dosing equipment and injection of chemicals at 1225 West Imperial Highway in Brea for an amount of $2,575 per month for 2013 and an amount of $2,652.25 per month for 2014, in a form approved by General Counsel, with an option to extend for up to two additional years with up to a three percent price escalation per year beginning December 31, 2012 and ending December 31, 2014. 6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Authorize the purchase of a new tour bus from Creative Bus Sales, for a total not to exceed $119,991, in accordance with Resolution No. OCSD 07-04, Section 3.08: Cooperative Procurement; and B. Approve a contingency of $12,000 (10%). 7. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Ratify Change Order No. 3 to Plant 2 Digester “O” Liner Repair Project, Specification No. FR-2010-455BD, with J.R. Filanc Construction Company (Filanc) authorizing an addition of $39,873 and 91 days, increasing the total contract amount to $1,142,986 and extending the contract completion to November 30, 2012. 8. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve a contingency increase of $32,200 (17%) to the Professional Design Services Agreement with HH Fremer Architecture Inc. for Operations Center Entrance and Building Repairs, Project No. J-122, for a total contingency of $60,370 (32%); and, B. Approve a budget increase of $164,200 for Operations Center Entrance and Building Repairs, Project No. J-122, for a total budget amount of $2,489,200. 12/05/12 Operations Committee Minutes Page 4 of 5 9. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Award a contract to the lowest responsive and responsible bidder, Danny Letner DBA Letner Roofing Company, for Plant 1 Roof Replacement Job No. FR11-028 and Plant 2 Roof Replacement Job No. FR11-027, for a total amount not to exceed $472,500 and, B. Approve a contingency of $141,750 (30%). 10. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Approve a contingency increase of $568,296 (10%) to the Professional Design Services Agreement with Brown and Caldwell for Sludge Dewatering and Odor Control at Plant No. 2, Project No. P2-92, for a total contingency of $1,136,592 (20%). 11. MOVED, SECONDED, AND DULY CARRIED AS AMENDED: Recommend to the Board of Directors to: Authorize the Sole Source Purchase of DeZURIK Valves and Operators for the maintenance repair of “M” Digester for an amount not to exceed $138,500. 12. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Adopt Resolution No. OCSD 12-XX, to Amend Section 4.09 Request for Proposal Procedure of Resolution No. OCSD 07-04 entitled "Establishing Policies And Procedures For: The Award Of Purchase Orders And Contracts; Public Works Project Contracts; Professional Services Contracts; And Delegation Of Authority To Implement Said Policies And Procedures." B. Authorize the General Manager to initiate a request for proposal process and recommend multiple-supplier contract awards for the purchase of ferric chloride (Specification No. C-2013-553BD), for the period of July 1, 2013 through June 30, 2014, with four one-year renewal options. INFORMATIONAL ITEMS 13. Sludge Dewatering and Odor Control at Plant No. 2, Project No. P2-92 Engineering Manager, Rob Thompson, delivered a brief presentation on the Sequential Environmental Impact Report for Project No. P2-92, Sludge Dewatering and Odor Control at Plant No. 2. DEPARTMENT HEAD REPORT: Laboratory Manager, Ron Coss, reported on monitoring techniques, results, and interaction with regulatory and research agencies during the Ocean Outfall Repair Project No. J112-B. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Committee Chair Beamish announced the Operations Committee will not meet during the month of January, and the next Operations Committee meeting will be held on Wednesday, February 6, 2013, at 5:00 p.m. ADJOURNMENT: Committee Chair Beamish declared the meeting adjourned at 5:45 p.m. Submitted by: <-~~ Nakeisha Turner Secretary Pro Tern 12/05/12 Operations Committee Minutes Page 5 of 5