HomeMy WebLinkAbout12-05-2012 Operations Committee Minutes12/05/12 Operations Committee Minutes Page 1 of 5
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on December 5, 2012, at 5:00 p.m. in the District's Administrative Office.
A quorum was declared present, as follows:
Operations Directors Present:
Tom Beamish, Chair
Bill Dalton
Gail Eastman
Michael Levitt
Joy Neugebauer
Don Schweitzer
David Shawver
Fred Smith
Troy Edgar, Board Chair
John Anderson, Board Vice Chair
Operations Directors Absent:
Scott Nelson
Steven Rosansky
Staff Present:
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Jim Herberg, Assistant General Manager
Nick Arhontes, Director of Facilities Support
Services
Jeff Reed, Director, Human Resources
Ed Torres, Director of Operations & Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Nakeisha Turner, Secretary Pro Tem
Rob Thompson, Engineering Manager
Tod Haynes, Engineering Manager
Dean Fisher, Engineering Manager
Jim Buror
Ron Coss
Marc Dubois
Mark Esquer
Dave Heinz
Simon Watson
Others Present:
Brad Hogin, General Counsel
PUBLIC COMMENTS:
There were no public comments.
REPORT OF COMMITTEE CHAIR:
Committee Chair Beamish did not give a report.
REPORT OF GENERAL MANAGER:
General Manager, Jim Ruth, directed the Committee’s attention to a report prepared on
the Revenue Program distributed at the meeting, and highlighted efforts to reduce
operating costs, community outreach to educate the public on the value of services
provided, and the District’s rates in relation to comparable agencies.
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Committee Chair Beamish encouraged the Committee to review the agenda packages
with budget presentations carefully and pose any questions to staff that may require
research prior to the meeting of the Board of Directors.
DEPARTMENT HEAD REPORT:
Lorenzo Tyner, Director of Finance and Administrative Services, delivered a PowerPoint
presentation on the proposed Revenue Program and answered questions from the
Committee.
Chair Edgar and Committee Chair Beamish offered comments regarding the rate
proposal and the effort by staff and Board leadership to minimize effects on ratepayers,
and encouraged the Committee to raise any concerns as early as possible.
Committee Vice Chair, John Nielsen, joined the meeting at 5:11 p.m.
Director Sebourn joined the meeting prior to the consideration of the following items.
CONSENT CALENDAR:
The Committee Secretary announced a correction to the agenda to note item 11 as a
recommendation to the Board. A vote to amend item 11 was called by Committee Chair
Beamish.
1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of November 7,
2012, Operations Committee meeting.
2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Approve a budget increase of $485,000 for Replacement of the Bitter Point Pump
Station, Contract No. 5-49, for a total budget amount of $32,095,000.
3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Authorize the General Manager to negotiate a Professional Consultant Services
Agreement with Atkins North America, Inc. for construction support services for
Dover Drive Trunk Sewer Relief, Contract No. 5-63.
4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with RMC Water and
Environment to provide engineering design services for District 6 Trunk
Sewer Relief, Project No. 6-17, for an amount not to exceed $576,541;
and,
B. Approve a contingency of $57,654 (10%).
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5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Receive and file Addendum to the Final Effluent Pump Station Annex and
Collection System Odor and Corrosion Control Program Supplemental
Environmental Impact Report (SEIR) for project modifications to the
Collection System Odor and Corrosion Control Program; and,
B. Approve an amendment to the existing lease, a two year (24-month) real
property lease and subterranean license agreement, with Brea Imperial
Inc. and RV Storage Depot Brea to allow mobilization of chemical dosing
equipment and injection of chemicals at 1225 West Imperial Highway in
Brea for an amount of $2,575 per month for 2013 and an amount of
$2,652.25 per month for 2014, in a form approved by General Counsel,
with an option to extend for up to two additional years with up to a three
percent price escalation per year beginning December 31, 2012 and
ending December 31, 2014.
6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Authorize the purchase of a new tour bus from Creative Bus Sales, for a
total not to exceed $119,991, in accordance with Resolution No. OCSD
07-04, Section 3.08: Cooperative Procurement; and
B. Approve a contingency of $12,000 (10%).
7. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Ratify Change Order No. 3 to Plant 2 Digester “O” Liner Repair Project,
Specification No. FR-2010-455BD, with J.R. Filanc Construction Company
(Filanc) authorizing an addition of $39,873 and 91 days, increasing the total
contract amount to $1,142,986 and extending the contract completion to
November 30, 2012.
8. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a contingency increase of $32,200 (17%) to the Professional
Design Services Agreement with HH Fremer Architecture Inc. for
Operations Center Entrance and Building Repairs, Project No. J-122, for a
total contingency of $60,370 (32%); and,
B. Approve a budget increase of $164,200 for Operations Center Entrance
and Building Repairs, Project No. J-122, for a total budget amount of
$2,489,200.
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9. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Award a contract to the lowest responsive and responsible bidder, Danny
Letner DBA Letner Roofing Company, for Plant 1 Roof Replacement Job
No. FR11-028 and Plant 2 Roof Replacement Job No. FR11-027, for a
total amount not to exceed $472,500 and,
B. Approve a contingency of $141,750 (30%).
10. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Approve a contingency increase of $568,296 (10%) to the Professional Design
Services Agreement with Brown and Caldwell for Sludge Dewatering and Odor
Control at Plant No. 2, Project No. P2-92, for a total contingency of $1,136,592
(20%).
11. MOVED, SECONDED, AND DULY CARRIED AS AMENDED: Recommend to
the Board of Directors to:
Authorize the Sole Source Purchase of DeZURIK Valves and Operators for the
maintenance repair of “M” Digester for an amount not to exceed $138,500.
12. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Adopt Resolution No. OCSD 12-XX, to Amend Section 4.09 Request for
Proposal Procedure of Resolution No. OCSD 07-04 entitled "Establishing
Policies And Procedures For: The Award Of Purchase Orders And
Contracts; Public Works Project Contracts; Professional Services
Contracts; And Delegation Of Authority To Implement Said Policies And
Procedures."
B. Authorize the General Manager to initiate a request for proposal process
and recommend multiple-supplier contract awards for the purchase of
ferric chloride (Specification No. C-2013-553BD), for the period of July 1,
2013 through June 30, 2014, with four one-year renewal options.
INFORMATIONAL ITEMS
13. Sludge Dewatering and Odor Control at Plant No. 2, Project No. P2-92
Engineering Manager, Rob Thompson, delivered a brief presentation on the Sequential
Environmental Impact Report for Project No. P2-92, Sludge Dewatering and Odor
Control at Plant No. 2.
DEPARTMENT HEAD REPORT:
Laboratory Manager, Ron Coss, reported on monitoring techniques, results, and
interaction with regulatory and research agencies during the Ocean Outfall Repair
Project No. J112-B.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
Committee Chair Beamish announced the Operations Committee will not meet during
the month of January, and the next Operations Committee meeting will be held on
Wednesday, February 6, 2013, at 5:00 p.m.
ADJOURNMENT:
Committee Chair Beamish declared the meeting adjourned at 5:45 p.m.
Submitted by:
<-~~
Nakeisha Turner
Secretary Pro Tern
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