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HomeMy WebLinkAbout11-07-2012 Operations Committee Minutes11/07/12 Operations Committee Minutes Page 1 of 6 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on November 7, 2012, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Tom Beamish, Chair Bill Dalton Gail Eastman Michael Levitt Scott Nelson Joy Neugebauer Steven Rosansky Don Schweitzer Greg Sebourn David Shawver Fred Smith John Anderson, Board Vice Chair Operations Directors Absent: John Nielsen, Vice Chair Troy Edgar, Board Chair Staff Present: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Jim Herberg, Assistant General Manager Nick Arhontes, Director of Facilities Support Services Jeff Reed, Director, Human Resources Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Dean Fisher, Engineering Manager Rob Thompson, Engineering Manager Others Present: Brad Hogin, General Counsel Tram Tran, General Counsel PUBLIC COMMENTS: Mark Wippler (Bio-Solids Remediation Corp) Mr. Wippler introduced his company to the Committee and staff. He announced he would speak with staff on potentially working together in the future. Chair Beamish announced that the other public comment requests would be heard at the time the items, to which they were speaking to, would be considered. REPORT OF COMMITTEE CHAIR: Chair Beamish did not give a report. 11/07/12 Operations Committee Minutes Page 2 of 6 REPORT OF GENERAL MANAGER: General Manager, Jim Ruth, did not give a report. DEPARTMENT HEAD REPORT: • Wastewater 101: Solids Processing Jim Herberg, Assistant General Manager, gave a PowerPoint presentation on the various stages involved in treating waste water and processing the solids. CONSENT CALENDAR: 1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of October 3, 2012, Operations Committee meeting. 2. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Brown and Caldwell for Santa Ana Trunk Sewer Rehabilitation, Project No. 1-17, providing for engineering design services for an amount not to exceed $457,475; and, B. Approve a contingency of $45,747 (10%). 3. Agenda Item 3 was pulled to Non Consent. 4. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Award a construction contract to the lowest responsive and responsible bidder, Century Paving, Inc., for Plant 1 Asphalt Replacement Job No. FR11-025 and Plant 2 Asphalt Replacement Job No. FR11-026, for a total amount not to exceed $448,309; and, B. Approve a contingency of $89,661 (20%). 11/07/12 Operations Committee Minutes Page 3 of 6 5. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Approve a budget increase of $614,000, for a total project budget of $930,000; B. Approve a Professional Services Agreement with Arcadis U.S., Inc., for Phase 2 Facility-Wide Safety Assessment, Project No. SP-145-1, providing for services for an amount not to exceed $686,400; and, C. Approve a contingency of $68,640 (10%). 6. A. MOVED, SECONDED, and DULY CARRIED: Authorize the General Manager to competitively bid and subsequently award a contract to the lowest responsive and responsible bidder, for the SA-11 Wintersburg Channel Siphon Vent Replacement Project No. FR11-017, for an amount not to exceed $170,000; and B. Approve a contingency of $34,000 (20%). NON-CONSENT: 3. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. MOVED, SECONDED, and DULY CARRIED: Adopt Resolution No. OCSD 12-XX, certifying the Notice of Exemption for the Orangthorpe Avenue Grade Separation Project, Finding that the Lead Agency CEQA Compliance Obligations have been Fulfilled, and Related Actions (Project No. 2-77); and, B. Approve a Reimbursement Agreement with the Orange County Transportation Authority for an amount not to exceed $3,000,000, in a form approved by General Counsel. 7. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Approve a Waste Disposal Agreement with the County of Orange (Orange County Waste and Recycling) for the County to receive and dispose of the Orange County Sanitation District’s biosolids at the Prima Deshecha Landfill, subject to available capacity, for the period commencing on December 1, 2012 through June 30, 2020, with a renewal option of 10-years in a total annual amount not to exceed $3,605,288. 11/07/12 Operations Committee Minutes Page 4 of 6 8. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: Authorize Amendment No. 9 to Synagro West, Inc. (Synagro), Purchase Order No. 100760-OB, increasing the annual amount from $6,580,000 to an amount not to exceed (NTE) $8,600,000 for the period of January 1, 2012 through December 31, 2012 for the Orange County Sanitation District’s biosolids management contract. Thereafter, the NTE will be $6,580,000 $6,850,000. The Clerk of the Board announced the correction in the last figure to be $6,850,000. Jim Colston presented additional information on agenda items 7 and 8 individually. Jim Herberg provided additional information on agenda item 9. He also answered various questions from the Board. At this point, the Chair announced that the Committee would hear the public comments on agenda item 9 and that Closed Session would immediately follow. After convening from Closed Session, the Committee would take action on agenda item 9. PUBLIC COMMENT: Ron Winters (Girrlich Mitchell) Mr. Winters spoke about his company bidding on a recent item regarding cake pumps and his concerns about the Sanitation District’s sole source agreements. Randall Finch (Balfour Beatty) Mr. Beatty distributed a document to the Committee on Balfour Beatty’s concerns over the P1-101 item on the agenda and concerns over the awarding of the contract. CLOSED SESSION CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54956.9(b) The Committee convened in closed session at 5:49 p.m. to discuss one item. Confidential Minutes of the closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENE IN REGULAR SESSION: The Committee reconvened in regular session at 6:19 p.m. 11/07/12 Operations Committee Minutes Page 5 of 6 CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: None. 9. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of Directors to: A. Approve Plans and Specifications for Sludge Dewatering and Odor Control at Plant No. 1, Project No. P1-101, on file at the office of the Clerk of the Board; B. Approve Addendum Nos. 1 through 6 to the plans and specifications; C. Receive and file bid tabulation and recommendation; D. Receive and file Award Protest dated October 5, 2012 and Supplemental Award Protest dated October 12, 2012 from Balfour Beatty Infrastructure, Inc. concerning the award to W. M. Lyles Company; E. Receive and file response letter dated October 11, 2012, from W.M. Lyles Company to Award Protest from Balfour Beatty Infrastructure, Inc.; F. Receive and file Orange County Sanitation District Final Disposition letters dated October 15, 2012 and October 31, 2012 to Balfour Beatty Infrastructure, Inc. responding to the Award Protest; G. Deny Award Protest filed by Balfour Beatty Infrastructure, Inc.; H. Receive and File Award Protest from Moyno, Inc. dated August 23, 2012, alleging that the sole source designation of Seepex for cake pumps was improper; I. Receive and file Orange County Sanitation District Final Disposition letter dated October 4, 2012 to Moyno, Inc., responding to Award Protest; J. Reject untimely Award Protest filed by Moyno, Inc.; K. Approve a budget increase of $24,708,300 for Sludge Dewatering and Odor Control at Plant No. 1, Project No. P1-101 for a total amount not to exceed $171,978,300; L. Award a construction contract to W.M. Lyles Company for Sludge Dewatering and Odor Control at Plant No. 1, Project No. P1-101, for a total amount not to exceed $126,908,300; and, M. Approve a contingency of $3,800,000 (3%). 11/07/12 Operations Committee Minutes Page 6 of 6 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Director Shawver asked staff to look into a transition plan for properties that have septic tanks instead of sewers. Chair Beamish congratulated Directors Neugebauer and Nelson on their reelection. ADJOURNMENT: Committee Chair Beamish declared the meeting adjourned at 6:23 p.m. Submitted by: ___________________________ Maria E. Ayala Clerk of the Board OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Director Shawver asked staff to look into a transition plan for properties that have septic tanks instead of sewers. Chair Beamish congratulated Directors Neugebauer and Nelson on their reelection. ADJOURNMENT: Committee Chair Beamish declared the meeting adjourned at 6:23p.m. Submitted by: Clerk of the Board 09/05/12 Operations Committee Minutes Page 6 of 6