HomeMy WebLinkAbout11-07-2012 Operations Committee Minutes11/07/12 Operations Committee Minutes Page 1 of 6
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on November 7, 2012, at 5:00 p.m. in the District's Administrative Office.
A quorum was declared present, as follows:
Operations Directors Present:
Tom Beamish, Chair
Bill Dalton
Gail Eastman
Michael Levitt
Scott Nelson
Joy Neugebauer
Steven Rosansky
Don Schweitzer
Greg Sebourn
David Shawver
Fred Smith
John Anderson, Board Vice Chair
Operations Directors Absent:
John Nielsen, Vice Chair
Troy Edgar, Board Chair
Staff Present:
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Jim Herberg, Assistant General Manager
Nick Arhontes, Director of Facilities Support
Services
Jeff Reed, Director, Human Resources
Ed Torres, Director of Operations & Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Dean Fisher, Engineering Manager
Rob Thompson, Engineering Manager
Others Present:
Brad Hogin, General Counsel
Tram Tran, General Counsel
PUBLIC COMMENTS:
Mark Wippler (Bio-Solids Remediation Corp)
Mr. Wippler introduced his company to the Committee and staff. He announced he
would speak with staff on potentially working together in the future.
Chair Beamish announced that the other public comment requests would be heard at
the time the items, to which they were speaking to, would be considered.
REPORT OF COMMITTEE CHAIR:
Chair Beamish did not give a report.
11/07/12 Operations Committee Minutes Page 2 of 6
REPORT OF GENERAL MANAGER:
General Manager, Jim Ruth, did not give a report.
DEPARTMENT HEAD REPORT:
• Wastewater 101: Solids Processing
Jim Herberg, Assistant General Manager, gave a PowerPoint presentation on the
various stages involved in treating waste water and processing the solids.
CONSENT CALENDAR:
1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of October 3,
2012, Operations Committee meeting.
2. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with Brown and
Caldwell for Santa Ana Trunk Sewer Rehabilitation, Project No. 1-17,
providing for engineering design services for an amount not to exceed
$457,475; and,
B. Approve a contingency of $45,747 (10%).
3. Agenda Item 3 was pulled to Non Consent.
4. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Award a construction contract to the lowest responsive and responsible
bidder, Century Paving, Inc., for Plant 1 Asphalt Replacement Job No.
FR11-025 and Plant 2 Asphalt Replacement Job No. FR11-026, for a total
amount not to exceed $448,309; and,
B. Approve a contingency of $89,661 (20%).
11/07/12 Operations Committee Minutes Page 3 of 6
5. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a budget increase of $614,000, for a total project budget of
$930,000;
B. Approve a Professional Services Agreement with Arcadis U.S., Inc., for
Phase 2 Facility-Wide Safety Assessment, Project No. SP-145-1,
providing for services for an amount not to exceed $686,400; and,
C. Approve a contingency of $68,640 (10%).
6. A. MOVED, SECONDED, and DULY CARRIED: Authorize the General
Manager to competitively bid and subsequently award a contract to the
lowest responsive and responsible bidder, for the SA-11 Wintersburg
Channel Siphon Vent Replacement Project No. FR11-017, for an amount
not to exceed $170,000; and
B. Approve a contingency of $34,000 (20%).
NON-CONSENT:
3. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. MOVED, SECONDED, and DULY CARRIED: Adopt Resolution No.
OCSD 12-XX, certifying the Notice of Exemption for the Orangthorpe
Avenue Grade Separation Project, Finding that the Lead Agency CEQA
Compliance Obligations have been Fulfilled, and Related Actions (Project
No. 2-77); and,
B. Approve a Reimbursement Agreement with the Orange County
Transportation Authority for an amount not to exceed $3,000,000, in a
form approved by General Counsel.
7. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
Approve a Waste Disposal Agreement with the County of Orange (Orange
County Waste and Recycling) for the County to receive and dispose of the
Orange County Sanitation District’s biosolids at the Prima Deshecha Landfill,
subject to available capacity, for the period commencing on December 1, 2012
through June 30, 2020, with a renewal option of 10-years in a total annual
amount not to exceed $3,605,288.
11/07/12 Operations Committee Minutes Page 4 of 6
8. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
Authorize Amendment No. 9 to Synagro West, Inc. (Synagro), Purchase Order
No. 100760-OB, increasing the annual amount from $6,580,000 to an amount not
to exceed (NTE) $8,600,000 for the period of January 1, 2012 through December
31, 2012 for the Orange County Sanitation District’s biosolids management
contract. Thereafter, the NTE will be $6,580,000 $6,850,000.
The Clerk of the Board announced the correction in the last figure to be
$6,850,000.
Jim Colston presented additional information on agenda items 7 and 8 individually.
Jim Herberg provided additional information on agenda item 9. He also answered
various questions from the Board.
At this point, the Chair announced that the Committee would hear the public comments
on agenda item 9 and that Closed Session would immediately follow. After convening
from Closed Session, the Committee would take action on agenda item 9.
PUBLIC COMMENT:
Ron Winters (Girrlich Mitchell)
Mr. Winters spoke about his company bidding on a recent item regarding cake pumps
and his concerns about the Sanitation District’s sole source agreements.
Randall Finch (Balfour Beatty)
Mr. Beatty distributed a document to the Committee on Balfour Beatty’s concerns over
the P1-101 item on the agenda and concerns over the awarding of the contract.
CLOSED SESSION
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS: 54956.9(b)
The Committee convened in closed session at 5:49 p.m. to discuss one item.
Confidential Minutes of the closed Session have been prepared in accordance with the
above Government Code Sections and are maintained by the Clerk of the Board in the
Official Book of Confidential Minutes of Board and Committee Closed Meetings.
RECONVENE IN REGULAR SESSION: The Committee reconvened in regular session
at 6:19 p.m.
11/07/12 Operations Committee Minutes Page 5 of 6
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION: None.
9. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve Plans and Specifications for Sludge Dewatering and Odor
Control at Plant No. 1, Project No. P1-101, on file at the office of the Clerk
of the Board;
B. Approve Addendum Nos. 1 through 6 to the plans and specifications;
C. Receive and file bid tabulation and recommendation;
D. Receive and file Award Protest dated October 5, 2012 and Supplemental
Award Protest dated October 12, 2012 from Balfour Beatty Infrastructure,
Inc. concerning the award to W. M. Lyles Company;
E. Receive and file response letter dated October 11, 2012, from W.M. Lyles
Company to Award Protest from Balfour Beatty Infrastructure, Inc.;
F. Receive and file Orange County Sanitation District Final Disposition letters
dated October 15, 2012 and October 31, 2012 to Balfour Beatty
Infrastructure, Inc. responding to the Award Protest;
G. Deny Award Protest filed by Balfour Beatty Infrastructure, Inc.;
H. Receive and File Award Protest from Moyno, Inc. dated August 23, 2012,
alleging that the sole source designation of Seepex for cake pumps was
improper;
I. Receive and file Orange County Sanitation District Final Disposition letter
dated October 4, 2012 to Moyno, Inc., responding to Award Protest;
J. Reject untimely Award Protest filed by Moyno, Inc.;
K. Approve a budget increase of $24,708,300 for Sludge Dewatering and
Odor Control at Plant No. 1, Project No. P1-101 for a total amount not to
exceed $171,978,300;
L. Award a construction contract to W.M. Lyles Company for Sludge
Dewatering and Odor Control at Plant No. 1, Project No. P1-101, for a
total amount not to exceed $126,908,300; and,
M. Approve a contingency of $3,800,000 (3%).
11/07/12 Operations Committee Minutes Page 6 of 6
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
Director Shawver asked staff to look into a transition plan for properties that have septic
tanks instead of sewers.
Chair Beamish congratulated Directors Neugebauer and Nelson on their reelection.
ADJOURNMENT:
Committee Chair Beamish declared the meeting adjourned at 6:23 p.m.
Submitted by:
___________________________
Maria E. Ayala
Clerk of the Board
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
Director Shawver asked staff to look into a transition plan for properties that have septic
tanks instead of sewers.
Chair Beamish congratulated Directors Neugebauer and Nelson on their reelection.
ADJOURNMENT:
Committee Chair Beamish declared the meeting adjourned at 6:23p.m.
Submitted by:
Clerk of the Board
09/05/12 Operations Committee Minutes Page 6 of 6