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HomeMy WebLinkAbout10-03-2012 Operations Committee Minutes MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on October 3, 2012, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Staff Present: Tom Beamish, Chair Jim Ruth, General Manager John Nielsen, Vice Chair Bob Ghirelli, Assistant General Manager Bill Dalton Jim Herberg, Assistant General Manager Gail Eastman Nick Arhontes, Director of Facilities Support Ron Garcia (Alternate) Services Michael Levitt Jeff Reed, Director, Human Resources Joy Neugebauer Ed Torres, Director of Operations & Maintenance Steven Rosansky Lorenzo Tyner, Director of Finance & Greg Sebourn Administrative Services David Shawver Nakeisha Turner, Secretary Pro Tern Fred Smith Rob Thompson, Engineering Manager Troy Edgar, Board Chair Marc Dubois John Anderson, Board Vice Chair Mark Esquer Norbert Gaia Operations Directors Absent: Al Garcia Scott Nelson Dave Halverson Don Schweitzer Others Present: Tram Tran, General Counsel Tony Burgarino Jason Jarosek Doug Lanning Jerry Moffatt PUBLIC COMMENTS: There were no public comments. REPORT OF COMMITTEE CHAIR: Committee Chair Beamish did not give a report. REPORT OF GENERAL MANAGER: General Manager, Jim Ruth, did not give a report. 10/03/12 Operations Committee Minutes Page 1 of 3 DEPARTMENT HEAD REPORT: Marc Dubois, Purchasing Manager, delivered a PowerPoint presentation outlining the RFP and Bid Processes, and answered questions from the Committee regarding the timeline of processes, circumstances of use, and sole source procurements. Director Rosansky entered the meeting at 5:02 p.m. Board Vice Chair Anderson entered the meeting at 5:03 p.m. Board Chair Edgar entered the meeting at 5:05 p.m. Director Sebourn entered the meeting at 5:19 p.m. Jim Herberg, Assistant General Manager, explained that the RFP and Bid Process Presentation was agendized in response to recent discussion of this topic. Directors' interest was confirmed by responses received on the Special Topics Briefing Survey distributed to the Board at its meeting held on September 26, 2012. The presentation will also be made to the Administration Committee, and other topics of interest will be presented to the individual Committees in the future. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of September 5, 2012, Operations Committee meeting. 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve Change Order No. 4 to Purchase Order No. 103615-OB, Specification No. C-2008-39513D, with Polydyne, Inc., to add the purchase of emulsion cationic polymer for thickening, for a unit price of $2.738 per active pound delivered, plus applicable sales tax; and for dewatering, for a unit price of $2.881 per active pound delivered, plus applicable sales tax, for an estimated annual contract amount of $2,282,500 for the period July 1, 2012 through June 30, 2013, and subsequent renewal periods. B. Approve a 10% annual unit price contingency. 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve renewal of a sole source service agreement with CEMTEK Environmental for maintenance services of the Central Generation automation/continuous emissions monitoring systems at both Central Generation facilities for a five-year period, for a total amount not to exceed $257,500; and B. Approve a contingency of $25,750 (10%); and C. Approve a budget increase of $66,250 for a total budget of $283,250. 10/03/12 Operations Committee Minutes Page 2 of 3 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Ed Torres, Director of Operations & Maintenance, briefly reported the Ocean Outfall Repair Project No. J112-B has been completed; use of the five-mile outfall has been resumed. He commented on precautionary beach closures and answered questions from the Committee regarding outfall distances. Board Chair Troy Edgar, Board Vice Chair John Anderson, and Director Greg Sebourn commended OCSD staff on the technical skill and positive public relations demonstrated throughout the Ocean Outfall Repair project. Committee Chair Beamish announced the next Operations Committee meeting will be held on Wednesday, November 7, 2012, at 5:00 p.m. ADJOURNMENT: Committee Chair Beamish declared the meeting adjourned at 5:39 p.m. Submitted by: Nakeisha Turner Secretary Pro Tern 10/03/12 Operations Committee Minutes Page 3 of 3 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Ed Torres, Director of Operations & Maintenance, briefly reported the Ocean Outfall Repair Project No. J112-B has been completed; use of the five-mile outfall has been resumed. He commented on precautionary beach closures and answered questions from the Committee regarding outfall distances. Board Chair Troy Edgar, Board Vice Chair John Anderson, and Director Greg Sebourn commended OCSD staff on the technical skill and positive public relations demonstrated throughout the Ocean Outfall Repair project. Committee Chair Beamish announced the next Operations Committee meeting will be held on Wednesday, November 7, 2012, at 5:00 p.m. ADJOURNMENT: Committee Chair Beamish declared the meeting adjourned at 5:39 p.m. Submitted by: Nakeisha Turner Secretary Pro Tern 10/03/12 Operations Committee Minutes Page 3 of 3