HomeMy WebLinkAbout10-03-2012 Operations Committee Minutes MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on October 3, 2012, at 5:00 p.m. in the District's Administrative Office.
A quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Tom Beamish, Chair Jim Ruth, General Manager
John Nielsen, Vice Chair Bob Ghirelli, Assistant General Manager
Bill Dalton Jim Herberg, Assistant General Manager
Gail Eastman Nick Arhontes, Director of Facilities Support
Ron Garcia (Alternate) Services
Michael Levitt Jeff Reed, Director, Human Resources
Joy Neugebauer Ed Torres, Director of Operations & Maintenance
Steven Rosansky Lorenzo Tyner, Director of Finance &
Greg Sebourn Administrative Services
David Shawver Nakeisha Turner, Secretary Pro Tern
Fred Smith Rob Thompson, Engineering Manager
Troy Edgar, Board Chair Marc Dubois
John Anderson, Board Vice Chair Mark Esquer
Norbert Gaia
Operations Directors Absent: Al Garcia
Scott Nelson Dave Halverson
Don Schweitzer
Others Present:
Tram Tran, General Counsel
Tony Burgarino
Jason Jarosek
Doug Lanning
Jerry Moffatt
PUBLIC COMMENTS:
There were no public comments.
REPORT OF COMMITTEE CHAIR:
Committee Chair Beamish did not give a report.
REPORT OF GENERAL MANAGER:
General Manager, Jim Ruth, did not give a report.
10/03/12 Operations Committee Minutes Page 1 of 3
DEPARTMENT HEAD REPORT:
Marc Dubois, Purchasing Manager, delivered a PowerPoint presentation outlining the
RFP and Bid Processes, and answered questions from the Committee regarding the
timeline of processes, circumstances of use, and sole source procurements.
Director Rosansky entered the meeting at 5:02 p.m.
Board Vice Chair Anderson entered the meeting at 5:03 p.m.
Board Chair Edgar entered the meeting at 5:05 p.m.
Director Sebourn entered the meeting at 5:19 p.m.
Jim Herberg, Assistant General Manager, explained that the RFP and Bid Process
Presentation was agendized in response to recent discussion of this topic. Directors'
interest was confirmed by responses received on the Special Topics Briefing Survey
distributed to the Board at its meeting held on September 26, 2012. The presentation
will also be made to the Administration Committee, and other topics of interest will be
presented to the individual Committees in the future.
CONSENT CALENDAR:
1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of September 5,
2012, Operations Committee meeting.
2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve Change Order No. 4 to Purchase Order No. 103615-OB,
Specification No. C-2008-39513D, with Polydyne, Inc., to add the purchase
of emulsion cationic polymer for thickening, for a unit price of $2.738 per
active pound delivered, plus applicable sales tax; and for dewatering, for a
unit price of $2.881 per active pound delivered, plus applicable sales tax,
for an estimated annual contract amount of $2,282,500 for the period July
1, 2012 through June 30, 2013, and subsequent renewal periods.
B. Approve a 10% annual unit price contingency.
3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve renewal of a sole source service agreement with CEMTEK
Environmental for maintenance services of the Central Generation
automation/continuous emissions monitoring systems at both Central
Generation facilities for a five-year period, for a total amount not to exceed
$257,500; and
B. Approve a contingency of $25,750 (10%); and
C. Approve a budget increase of $66,250 for a total budget of $283,250.
10/03/12 Operations Committee Minutes Page 2 of 3
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
Ed Torres, Director of Operations & Maintenance, briefly reported the Ocean Outfall
Repair Project No. J112-B has been completed; use of the five-mile outfall has been
resumed. He commented on precautionary beach closures and answered questions
from the Committee regarding outfall distances.
Board Chair Troy Edgar, Board Vice Chair John Anderson, and Director Greg Sebourn
commended OCSD staff on the technical skill and positive public relations
demonstrated throughout the Ocean Outfall Repair project.
Committee Chair Beamish announced the next Operations Committee meeting will be
held on Wednesday, November 7, 2012, at 5:00 p.m.
ADJOURNMENT:
Committee Chair Beamish declared the meeting adjourned at 5:39 p.m.
Submitted by:
Nakeisha Turner
Secretary Pro Tern
10/03/12 Operations Committee Minutes Page 3 of 3
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
Ed Torres, Director of Operations & Maintenance, briefly reported the Ocean Outfall
Repair Project No. J112-B has been completed; use of the five-mile outfall has been
resumed. He commented on precautionary beach closures and answered questions
from the Committee regarding outfall distances.
Board Chair Troy Edgar, Board Vice Chair John Anderson, and Director Greg Sebourn
commended OCSD staff on the technical skill and positive public relations
demonstrated throughout the Ocean Outfall Repair project.
Committee Chair Beamish announced the next Operations Committee meeting will be
held on Wednesday, November 7, 2012, at 5:00 p.m.
ADJOURNMENT:
Committee Chair Beamish declared the meeting adjourned at 5:39 p.m.
Submitted by:
Nakeisha Turner
Secretary Pro Tern
10/03/12 Operations Committee Minutes Page 3 of 3