HomeMy WebLinkAbout06-06-2012 Operations Committee Minutes06/06/12 Operations Committee Minutes Page 1 of 6
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on June 6, 2012, at 5:00 p.m. in the District's Administrative Office.
A quorum was declared present, as follows:
Operations Directors Present:
Tom Beamish, Chair
John Nielsen, Vice Chair
Bill Dalton
Gail Eastman
Michael Levitt
Scott Nelson
Joy Neugebauer
Sharon Quirk-Silva
Steven Rosansky
Don Schweitzer
David Shawver
Fred Smith
Larry Crandall, Board Chair
Troy Edgar, Board Vice Chair
Operations Directors Absent:
Staff Present:
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Jim Herberg, Assistant General Manager
Nick Arhontes, Director of Facilities Support
Services
Jeff Reed, Director, Human Resources
Ed Torres, Director of Operations &
Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Maria Ayala, Clerk of the Board
Dean Fisher, Engineering Manager
Tod Haynes, Engineering Manager
Rob Thompson, Engineering Manager
Cindi Ambrose
Jim Colston
Mark Esquer
Ingrid Hellebrand
Kathy Millea
Dean Pasko
Nakeisha Turner
Sonja Wassgren-Morgan
Others:
Brad Hogin, General Counsel
John Anderson, Director
PUBLIC COMMENTS:
No public comments.
REPORT OF COMMITTEE CHAIR:
No reports were made by Committee Chair Beamish.
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REPORT OF GENERAL MANAGER:
No reports were made by General Manager, Jim Ruth.
CONSENT CALENDAR:
1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of May 2, 2012,
Operations Committee meeting.
2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Authorize staff to negotiate a Professional Design Services Agreement with
Brown and Caldwell to provide engineering services for the Santa Ana Trunk
Sewer Rehabilitation, Project No. 1-17.
3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Authorize the General Manager to negotiate a Professional Consultant Services
Agreement with Black & Veatch to provide construction support services for the
Bitter Point Force Main Rehabilitation, Contract No. 5-58, to support the Phase 2
Santa Ana River Levee Repairs and In-Plant Restoration.
4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Approve an increase to the contingency to the Professional Services Agreement
with TetraTech, Inc. for additional engineering services for Gisler-Redhill System
Improvements, Reach B, Contract No. 7-37, for an additional amount of $81,520
(9%), increasing the total contingency amount not to exceed $172,098 (19%).
5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve annual Professional Design Services Agreements with Lee & Ro;
Dudek; RMC Water and Environment; Tran Consulting Engineers; RBF
Consulting; IDS Group; Psomas; GHD; RMS Engineering and Design; and
Harris and Associates for engineering design and construction support
services necessary in supporting Facilities Engineering and Facilities
Repair projects, commencing July 1, 2012, with a maximum annual fiscal
year contract limitation not to exceed $200,000 for each Agreement, for a
total amount not to exceed $2,000,000; and,
B. Approve up to two additional one-year optional renewals.
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6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve Plans and Specifications for P2 Power Building A, B, D &
CENGEN HVAC Addition, Project No. FE07-32, on file at the office of the
Clerk of the Board;
B. Approve Addendum Nos. 1 and 2 to the plans and specifications;
C. Receive and file bid tabulation and recommendation;
D. Find that the two lowest bids are non-responsive and reject the two lowest
bids;
E. Award a construction contract to the lowest responsive and responsible
bidder, Bon Air, Inc., for P2 Power Building A, B, D & CENGEN HVAC
Addition, Project No. FE07-32, for a total amount not to exceed $472,000;
and,
F. Approve a contingency of $47,200 (10%).
7. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Sole Source Service Agreement with Dr. Burton Jones of the
University of Southern California to provide continuous water quality
monitoring during the rehabilitation of the five-mile outfall under Phase 2 -
Surge Tower No. 2 to Beach Junction Box, Contract No. J-112B for an
amount not to exceed $179,000; and
B. Approve a contingency of $17,900 (10%).
8. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Consultant Services Agreement with Black &
Veatch, to provide construction support services for Phase 2 – Surge
Tower to Beach Junction Box, Contract No. J-112B, for an amount not to
exceed $740,998; and,
B. Approve a contingency of $111,150 (15%).
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9. A. MOVED, SECONDED, AND DULY CARRIED AS AMENDED: Approve a
Professional Services Agreement with The Austin Company to provide
engineering services to prepare an Administrative Facilities Master Plan
for the Title 24 Access Compliance and Building Rehabilitation Project,
Project No. P1-115 for an amount not to exceed $175,000; and,
B. Approve a contingency of $35,000 (20%). $17,500 (10%).
10. MOVED, SECONDED, AND DULY CARRIED: Approve a contingency increase
of $15,918 (9%) to the Plan2010-04 Task Order 02, Project No. SP-138, Phase 2
Study of Air Jumpers, for a total contingency of $30,618 (17%).
NON CONSENT:
Mark Esquer, Engineering Manager, gave a brief report of the type and significance of
repairs needed, considering several other digesters will be out of service for repairs
under a separate, pending project.
11. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Ratify Change Order No. 2 to Plant 2 Digester “O” Liner Repair Project,
Specification No. FR-2010-455BD, with J.R. Filanc Construction Company
(Filanc) authorizing an addition of $572,656 and 513 days, increasing the total
contract amount to $1,103,113 and extending the contract completion to August
31, 2012.
Mark Esquer gave a brief summary of chemicals, service, and equipment to manage
odors and corrosion in the OCSD pipeline and off-site pump stations.
12. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Award a contract to Hill Brothers Chemical Company, for Regional Odor
and Corrosion Control Services, Specification No. C-2012-524BD, for
ferrous chloride and dosing services, at the unit price of $850/dry ton,
$100 freight delivered plus tax; for magnesium hydroxide and dosing
services, at a unit price of $385/dry ton, $385 freight delivered plus tax; for
an estimated total annual amount of $4,757,619; and additional program
services for dose site development mobilization and demobilization for an
annual amount not to exceed $200,000; for the period July 1, 2012
through June 30, 2013, with four one-year renewal options; and,
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B. Award a contract to US Peroxide, LLC, for Regional Odor and Corrosion
Control Services, Specification No. C-2012-524BD, for calcium nitrate
and dosing services, at the unit price of $2.20/gallon, delivered plus tax;
for hydrogen peroxide (27%) and dosing services at the unit price of
$1.41/gallon, delivered plus tax; for an estimated annual amount of
$716,132; and additional program services for dose site development
mobilization and demobilization for an annual amount not to exceed
$200,000; for the period July 1, 2012 through June 30, 2013, with four
one-year renewal options; and,
C. Award contracts to Hill Brothers Chemical Company for $200/day per
ferrous chloride station and $250/day per magnesium hydroxide site; and
US Peroxide, LLC, for $365/day per hydrogen peroxide site and
$75/day per calcium nitrate station for Regional Odor and Corrosion
Control Services, Specification No. C-2012-524BD, for field services for
an approximate amount total of $577,500 per year; for the period July 1,
2012 through June 30, 2013, with four one-year renewal options; and,
D. Award contract to Hill Brothers Chemical Company, for Regional Odor and
Corrosion Control Services, Specification No. C-2012-524BD, for
emergency and backup services, for calcium nitrate, unit price $3.35/
gallon delivered plus tax and service fee $1,500 per site; for magnesium
hydroxide at a unit price of $580/dry ton delivered plus tax and service fee
$1,500 per station, for the period of July 1, 2012 through June 30, 2013,
with four one-year renewal options, and
E. Approve an annual unit price and program price contingency of 15%, per
contract.
INFORMATION ITEMS:
13. Pre-Draft National Pollutant Discharge Elimination System (NPDES) Permit
Update
Jim Colston, Environmental Compliance and Regulatory Affairs Manager, gave a
brief report of the modifications made and allowances given to OCSD under the
permit to be adopted on June 15, 2012. Dean Pasko, Environmental Supervisor,
answered questions from the Committee regarding sampling procedures,
findings, and gradation of sampling sites.
Director Rosansky arrived at the meeting at 5:10 p.m., and was not present for the vote
on items 1 through 12.
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
Supplemental Agenda Item:
14 . Recommend to the Board of Directors to:
Provide direction to staff on options for the EnerTech Environmental California,
LLC biosolids management contract.
After discussion among the Committee members and staff, and input provided by
General Counsel, a consensus was reached by the Committee that General
Counsel will meet with representatives of EnerTech at a later date and Staff
recommendations will be presented to the Board at its next regular meeting.
Communications :
Lorenzo Tyner, Director of Finance and Administrative Services, announced the
distribution of the Proposed Budget and Executive Summary to the Committee . The
proposed budget will be presented to the Administration Committee next week for
recommendation to the Board for approval.
ADJOURNMENT:
Committee Vice-Chair Nielsen declared the meeting adjourned at 5:43 p.m.
Submitted by:
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