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HomeMy WebLinkAbout06-06-2012 Operations Committee Minutes06/06/12 Operations Committee Minutes Page 1 of 6 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on June 6, 2012, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Tom Beamish, Chair John Nielsen, Vice Chair Bill Dalton Gail Eastman Michael Levitt Scott Nelson Joy Neugebauer Sharon Quirk-Silva Steven Rosansky Don Schweitzer David Shawver Fred Smith Larry Crandall, Board Chair Troy Edgar, Board Vice Chair Operations Directors Absent: Staff Present: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Jim Herberg, Assistant General Manager Nick Arhontes, Director of Facilities Support Services Jeff Reed, Director, Human Resources Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Maria Ayala, Clerk of the Board Dean Fisher, Engineering Manager Tod Haynes, Engineering Manager Rob Thompson, Engineering Manager Cindi Ambrose Jim Colston Mark Esquer Ingrid Hellebrand Kathy Millea Dean Pasko Nakeisha Turner Sonja Wassgren-Morgan Others: Brad Hogin, General Counsel John Anderson, Director PUBLIC COMMENTS: No public comments. REPORT OF COMMITTEE CHAIR: No reports were made by Committee Chair Beamish. 06/06/12 Operations Committee Minutes Page 2 of 6 REPORT OF GENERAL MANAGER: No reports were made by General Manager, Jim Ruth. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of May 2, 2012, Operations Committee meeting. 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Authorize staff to negotiate a Professional Design Services Agreement with Brown and Caldwell to provide engineering services for the Santa Ana Trunk Sewer Rehabilitation, Project No. 1-17. 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Authorize the General Manager to negotiate a Professional Consultant Services Agreement with Black & Veatch to provide construction support services for the Bitter Point Force Main Rehabilitation, Contract No. 5-58, to support the Phase 2 Santa Ana River Levee Repairs and In-Plant Restoration. 4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Approve an increase to the contingency to the Professional Services Agreement with TetraTech, Inc. for additional engineering services for Gisler-Redhill System Improvements, Reach B, Contract No. 7-37, for an additional amount of $81,520 (9%), increasing the total contingency amount not to exceed $172,098 (19%). 5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve annual Professional Design Services Agreements with Lee & Ro; Dudek; RMC Water and Environment; Tran Consulting Engineers; RBF Consulting; IDS Group; Psomas; GHD; RMS Engineering and Design; and Harris and Associates for engineering design and construction support services necessary in supporting Facilities Engineering and Facilities Repair projects, commencing July 1, 2012, with a maximum annual fiscal year contract limitation not to exceed $200,000 for each Agreement, for a total amount not to exceed $2,000,000; and, B. Approve up to two additional one-year optional renewals. 06/06/12 Operations Committee Minutes Page 3 of 6 6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve Plans and Specifications for P2 Power Building A, B, D & CENGEN HVAC Addition, Project No. FE07-32, on file at the office of the Clerk of the Board; B. Approve Addendum Nos. 1 and 2 to the plans and specifications; C. Receive and file bid tabulation and recommendation; D. Find that the two lowest bids are non-responsive and reject the two lowest bids; E. Award a construction contract to the lowest responsive and responsible bidder, Bon Air, Inc., for P2 Power Building A, B, D & CENGEN HVAC Addition, Project No. FE07-32, for a total amount not to exceed $472,000; and, F. Approve a contingency of $47,200 (10%). 7. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Sole Source Service Agreement with Dr. Burton Jones of the University of Southern California to provide continuous water quality monitoring during the rehabilitation of the five-mile outfall under Phase 2 - Surge Tower No. 2 to Beach Junction Box, Contract No. J-112B for an amount not to exceed $179,000; and B. Approve a contingency of $17,900 (10%). 8. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Professional Consultant Services Agreement with Black & Veatch, to provide construction support services for Phase 2 – Surge Tower to Beach Junction Box, Contract No. J-112B, for an amount not to exceed $740,998; and, B. Approve a contingency of $111,150 (15%). 06/06/12 Operations Committee Minutes Page 4 of 6 9. A. MOVED, SECONDED, AND DULY CARRIED AS AMENDED: Approve a Professional Services Agreement with The Austin Company to provide engineering services to prepare an Administrative Facilities Master Plan for the Title 24 Access Compliance and Building Rehabilitation Project, Project No. P1-115 for an amount not to exceed $175,000; and, B. Approve a contingency of $35,000 (20%). $17,500 (10%). 10. MOVED, SECONDED, AND DULY CARRIED: Approve a contingency increase of $15,918 (9%) to the Plan2010-04 Task Order 02, Project No. SP-138, Phase 2 Study of Air Jumpers, for a total contingency of $30,618 (17%). NON CONSENT: Mark Esquer, Engineering Manager, gave a brief report of the type and significance of repairs needed, considering several other digesters will be out of service for repairs under a separate, pending project. 11. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Ratify Change Order No. 2 to Plant 2 Digester “O” Liner Repair Project, Specification No. FR-2010-455BD, with J.R. Filanc Construction Company (Filanc) authorizing an addition of $572,656 and 513 days, increasing the total contract amount to $1,103,113 and extending the contract completion to August 31, 2012. Mark Esquer gave a brief summary of chemicals, service, and equipment to manage odors and corrosion in the OCSD pipeline and off-site pump stations. 12. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Award a contract to Hill Brothers Chemical Company, for Regional Odor and Corrosion Control Services, Specification No. C-2012-524BD, for ferrous chloride and dosing services, at the unit price of $850/dry ton, $100 freight delivered plus tax; for magnesium hydroxide and dosing services, at a unit price of $385/dry ton, $385 freight delivered plus tax; for an estimated total annual amount of $4,757,619; and additional program services for dose site development mobilization and demobilization for an annual amount not to exceed $200,000; for the period July 1, 2012 through June 30, 2013, with four one-year renewal options; and, 06/06/12 Operations Committee Minutes Page 5 of 6 B. Award a contract to US Peroxide, LLC, for Regional Odor and Corrosion Control Services, Specification No. C-2012-524BD, for calcium nitrate and dosing services, at the unit price of $2.20/gallon, delivered plus tax; for hydrogen peroxide (27%) and dosing services at the unit price of $1.41/gallon, delivered plus tax; for an estimated annual amount of $716,132; and additional program services for dose site development mobilization and demobilization for an annual amount not to exceed $200,000; for the period July 1, 2012 through June 30, 2013, with four one-year renewal options; and, C. Award contracts to Hill Brothers Chemical Company for $200/day per ferrous chloride station and $250/day per magnesium hydroxide site; and US Peroxide, LLC, for $365/day per hydrogen peroxide site and $75/day per calcium nitrate station for Regional Odor and Corrosion Control Services, Specification No. C-2012-524BD, for field services for an approximate amount total of $577,500 per year; for the period July 1, 2012 through June 30, 2013, with four one-year renewal options; and, D. Award contract to Hill Brothers Chemical Company, for Regional Odor and Corrosion Control Services, Specification No. C-2012-524BD, for emergency and backup services, for calcium nitrate, unit price $3.35/ gallon delivered plus tax and service fee $1,500 per site; for magnesium hydroxide at a unit price of $580/dry ton delivered plus tax and service fee $1,500 per station, for the period of July 1, 2012 through June 30, 2013, with four one-year renewal options, and E. Approve an annual unit price and program price contingency of 15%, per contract. INFORMATION ITEMS: 13. Pre-Draft National Pollutant Discharge Elimination System (NPDES) Permit Update Jim Colston, Environmental Compliance and Regulatory Affairs Manager, gave a brief report of the modifications made and allowances given to OCSD under the permit to be adopted on June 15, 2012. Dean Pasko, Environmental Supervisor, answered questions from the Committee regarding sampling procedures, findings, and gradation of sampling sites. Director Rosansky arrived at the meeting at 5:10 p.m., and was not present for the vote on items 1 through 12. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Supplemental Agenda Item: 14 . Recommend to the Board of Directors to: Provide direction to staff on options for the EnerTech Environmental California, LLC biosolids management contract. After discussion among the Committee members and staff, and input provided by General Counsel, a consensus was reached by the Committee that General Counsel will meet with representatives of EnerTech at a later date and Staff recommendations will be presented to the Board at its next regular meeting. Communications : Lorenzo Tyner, Director of Finance and Administrative Services, announced the distribution of the Proposed Budget and Executive Summary to the Committee . The proposed budget will be presented to the Administration Committee next week for recommendation to the Board for approval. ADJOURNMENT: Committee Vice-Chair Nielsen declared the meeting adjourned at 5:43 p.m. Submitted by: 06/06/12 Operations Committee Minutes Page 6 of6