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HomeMy WebLinkAbout05-02-2012 Operations Committee Minutes05/02/12 Operations Committee Minutes Page 1 of 4 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on May 2, 2012, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Tom Beamish, Chair John Nielsen, Vice Chair Bill Dalton Gail Eastman Joy Neugebauer Sharon Quirk-Silva Steven Rosansky Don Schweitzer David Shawver Fred Smith Constance Underhill (Alternate) Troy Edgar, Board Vice Chair Operations Directors Absent: Larry Crandall, Board Chair Scott Nelson Staff Present: Jim Ruth, General Manager Jim Herberg, Assistant General Manager Nick Arhontes, Director of Facilities Support Services Jeff Reed, Director, Human Resources Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Maria Ayala, Clerk of the Board Dean Fisher, Engineering Manager Tod Haynes, Engineering Manager Rob Thompson, Engineering Manager Cindi Ambrose Jim Burror Mark Esquer Alex Shaaban Nakeisha Turner Simon Watson Others: Brad Hogin, General Counsel PUBLIC COMMENTS: No public comments. REPORT OF COMMITTEE CHAIR: No reports from Committee Chair Beamish. 05/02/12 Operations Committee Minutes Page 2 of 4 REPORT OF GENERAL MANAGER: General Manager, Jim Ruth, reported on the recent Grand Jury Report. Although the Sanitation District was not mentioned in the report, Mr. Ruth touched on various areas of the report such as: policies regarding annual reserves, bond consolidation issues, revenue from property taxes, etc. DEPARTMENT HEAD REPORTS: • FY 12-14 Budget Update Lorenzo Tyner, Director of Finance and Administrative Services, gave a brief PowerPoint presentation on the 2012-13 and 2013-14 budget development. A handout was provided for the Committee that included additional detail on the Expenditure Summary. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of April 4, 2012, Operations Committee meeting. 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Professional Consultant Services Agreement with HDR/Schiff, Inc. to provide construction support services for Interplant Gas Line Rehabilitation, Project No. J-106, for an amount not to exceed $325,000; and, B. Approve a contingency of $22,750 (7.0%). 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Atkins North America, Inc., for Final Effluent Sampler and Building Area Upgrades, Project No. J-110, providing for engineering design services for an amount not to exceed $1,764,022; and, B. Approve a contingency of $176,402 (10%). 05/02/12 Operations Committee Minutes Page 3 of 4 4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with the Black & Veatch Corporation for engineering design services for Central Generation Emissions Control at Plant No. 1 and Plant No. 2, Project No. J-111, for an amount not to exceed $1,988,683; and, B. Approve a contingency of $198,868 (10%). 5. MOVED, SECONDED, AND DULY CARRIED: Authorize the General Manager to negotiate a Professional Consultant Services Agreement with Black & Veatch for construction support services for Outfall Land Section and Ocean Outfall Booster Station Phase 2 – Surge Tower No. 2 to Beach Junction Box, Contract No. J- 112B. 6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Task Order with Black & Veatch for Project No. SP-150, Uninterruptible Power System Study, On-Call Planning Studies, PLAN2010-00, Contract Plan2010-01, Task Order No. 2, for a not-to- exceed amount of $199,853; and, B. Approve a contingency of $19,985 (10%). NON CONSENT: Jim Herberg, Assistant General Manager, informed the Committee of the time and costs associated with this item. Staff also addressed questions from Directors regarding the plans for the study (item B). 7. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve a contingency increase of $330,000 (15%) to the Professional Design Services Agreement with The Austin Company for the Title 24 Access Compliance and Building Rehabilitation Project, Project No. P1-115, for a total contingency of $550,000 (25%); and, B. Authorize the General Manager to negotiate a Professional Services Agreement with The Austin Company to provide architectural services for an Administrative Facilities Master Planning study for the Title 24 Access Compliance and Building Rehabilitation Project, Project No. P1-115. INFORMATION ITEMS: 8 . Operations & Maintenance Benchmarking Study Ed Torres, Director of Operations and Maintenance, gave a PowerPoint presentation that included information such as: 0 & M Staffing trend , increasing the level of service, etc . OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: The Chair declared the meeting adjourned at 5:38p .m. Submitted by: 05/02/12 Operations Committee Minutes Page 4 of 4