HomeMy WebLinkAbout05-02-2012 Operations Committee Minutes05/02/12 Operations Committee Minutes Page 1 of 4
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on May 2, 2012, at 5:00 p.m. in the District's Administrative Office.
A quorum was declared present, as follows:
Operations Directors Present:
Tom Beamish, Chair
John Nielsen, Vice Chair
Bill Dalton
Gail Eastman
Joy Neugebauer
Sharon Quirk-Silva
Steven Rosansky
Don Schweitzer
David Shawver
Fred Smith
Constance Underhill (Alternate)
Troy Edgar, Board Vice Chair
Operations Directors Absent:
Larry Crandall, Board Chair
Scott Nelson
Staff Present:
Jim Ruth, General Manager
Jim Herberg, Assistant General Manager
Nick Arhontes, Director of Facilities Support
Services
Jeff Reed, Director, Human Resources
Ed Torres, Director of Operations &
Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Maria Ayala, Clerk of the Board
Dean Fisher, Engineering Manager
Tod Haynes, Engineering Manager
Rob Thompson, Engineering Manager
Cindi Ambrose
Jim Burror
Mark Esquer
Alex Shaaban
Nakeisha Turner
Simon Watson
Others:
Brad Hogin, General Counsel
PUBLIC COMMENTS:
No public comments.
REPORT OF COMMITTEE CHAIR:
No reports from Committee Chair Beamish.
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REPORT OF GENERAL MANAGER:
General Manager, Jim Ruth, reported on the recent Grand Jury Report. Although the
Sanitation District was not mentioned in the report, Mr. Ruth touched on various areas
of the report such as: policies regarding annual reserves, bond consolidation issues,
revenue from property taxes, etc.
DEPARTMENT HEAD REPORTS:
• FY 12-14 Budget Update
Lorenzo Tyner, Director of Finance and Administrative Services, gave a brief
PowerPoint presentation on the 2012-13 and 2013-14 budget development. A
handout was provided for the Committee that included additional detail on the
Expenditure Summary.
CONSENT CALENDAR:
1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of April 4, 2012,
Operations Committee meeting.
2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Consultant Services Agreement with HDR/Schiff,
Inc. to provide construction support services for Interplant Gas Line
Rehabilitation, Project No. J-106, for an amount not to exceed $325,000;
and,
B. Approve a contingency of $22,750 (7.0%).
3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with Atkins North
America, Inc., for Final Effluent Sampler and Building Area Upgrades,
Project No. J-110, providing for engineering design services for an amount
not to exceed $1,764,022; and,
B. Approve a contingency of $176,402 (10%).
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4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with the Black & Veatch
Corporation for engineering design services for Central Generation Emissions
Control at Plant No. 1 and Plant No. 2, Project No. J-111, for an amount not to
exceed $1,988,683; and,
B. Approve a contingency of $198,868 (10%).
5. MOVED, SECONDED, AND DULY CARRIED: Authorize the General Manager to
negotiate a Professional Consultant Services Agreement with Black & Veatch for
construction support services for Outfall Land Section and Ocean Outfall Booster
Station Phase 2 – Surge Tower No. 2 to Beach Junction Box, Contract No. J-
112B.
6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Task Order with Black & Veatch for Project No. SP-150,
Uninterruptible Power System Study, On-Call Planning Studies,
PLAN2010-00, Contract Plan2010-01, Task Order No. 2, for a not-to-
exceed amount of $199,853; and,
B. Approve a contingency of $19,985 (10%).
NON CONSENT:
Jim Herberg, Assistant General Manager, informed the Committee of the time and costs
associated with this item.
Staff also addressed questions from Directors regarding the plans for the study (item B).
7. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a contingency increase of $330,000 (15%) to the Professional Design
Services Agreement with The Austin Company for the Title 24 Access
Compliance and Building Rehabilitation Project, Project No. P1-115, for a total
contingency of $550,000 (25%); and,
B. Authorize the General Manager to negotiate a Professional Services Agreement
with The Austin Company to provide architectural services for an Administrative
Facilities Master Planning study for the Title 24 Access Compliance and Building
Rehabilitation Project, Project No. P1-115.
INFORMATION ITEMS:
8 . Operations & Maintenance Benchmarking Study
Ed Torres, Director of Operations and Maintenance, gave a PowerPoint
presentation that included information such as: 0 & M Staffing trend , increasing
the level of service, etc .
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
ADJOURNMENT:
The Chair declared the meeting adjourned at 5:38p .m.
Submitted by:
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