HomeMy WebLinkAbout04-04-2012 Operations Committee Minutes04/04/12 Operations Committee Minutes Page 1 of 4
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on April 4, 2012, at 5:00 p.m. in the District's Administrative Office.
A quorum was declared present, as follows:
Operations Directors Present:
John Nielsen, Vice Chair
Bill Dalton
Gail Eastman
Michael Levitt
Scott Nelson
Joy Neugebauer
Steven Rosansky
Don Schweitzer
David Shawver
Fred Smith
Larry Crandall, Board Chair
Troy Edgar, Board Vice Chair
Operations Directors Absent:
Tom Beamish
Sharon Quirk-Silva
Staff Present:
Jim Ruth, General Manager
Jim Herberg, Assistant General Manager
Nick Arhontes, Director of Facilities Support
Services
Ed Torres, Director of Operations &
Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Maria Ayala, Clerk of the Board
Dean Fisher, Engineering Manager
Tod Haynes, Engineering Manager
Rob Thompson, Engineering Manager
Cindi Ambrose
Ron Coss
Mark Esquer
Nakeisha Turner
Others:
Brad Hogin, General Counsel
PUBLIC COMMENTS:
No public comments.
REPORT OF COMMITTEE CHAIR:
No reports from Committee Vice-Chair Nielsen.
REPORT OF GENERAL MANAGER:
No reports from General Manager, Jim Ruth.
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DEPARTMENT HEAD REPORTS:
• CIP Budget Presentation
Rob Thompson, Engineering Manager, provided the Committee with a PowerPoint
presentation that included information on: CIP program budget, active CIP projects,
etc.
CONSENT CALENDAR:
1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of March 7,
2012, Operations Committee meeting.
Director Schweitzer abstained from voting.
2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Authorize the General Manager to negotiate and subsequently approve
Amendment No. 6 to extend the agreement with Air Products and
Chemicals, Inc., for Private Operation and Maintenance of Oxygen
Generation System at Plant No. 2, Purchase Order #43063-OB for an
additional three (3) month period beginning May 1, 2012, through July 31,
2012, at the current monthly rate of $27,411.76; and
B. Amend the December 21, 2011 Board action (Item No. 13) and authorize
the General Manager to competitively bid and subsequently award a
contract for liquid oxygen, Specification C-2011-506BD, to the lowest
responsible and responsive bidder, for a one-year period, from the date of
the Notice to Proceed (thereby rescinding original contract term dates), for
a total annual amount not to exceed $750,000.
3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Approve Amendment No. 4 to the Professional Design Services Agreement with
HDR Engineering, Inc. for additional design engineering services for Sludge
Dewatering and Odor Control at Plant No. 1, Project No. P1-101, for an
additional amount of $221,000, increasing the total amount not to exceed
$14,466,856.
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4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to: Recommend to the Board of Directors to:
A. Approve a Professional Consultant Services Agreement with HDR
Engineering, Inc. to provide bid and construction support services for
Sludge Dewatering and Odor Control at Plant No. 1, Project No. P1-101,
for an amount not to exceed $7,140,000; and,
B. Approve a contingency of $571,200 (8%).
5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Consultant Services Agreement with AECOM to
provide construction support services for Digester Ferric Chloride System
Rehabilitation at Plant No. 2, Project No. P2-105, for an amount not to
exceed $244,400; and,
B. Approve a contingency of $24,440 (10%).
6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve Plans and Specifications for Solids Thickening and Processing
Upgrades, Project No. P2-89, on file at the office of the Clerk of the Board;
B. Approve Addendum Nos. 1 through 5 to the plans and specifications;
C. Receive and file bid tabulation and recommendation;
D. Award a construction contract to W. M. Lyles Company for Solids
Thickening and Processing Upgrades, Project No. P2-89, for a total
amount not to exceed $26,383;400; and,
E. Approve a contingency of $2,107,472 (8%).
7. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Consultant Services Agreement with MWH
Americas, Inc. to provide construction support services for Solids
Thickening and Process Upgrades, Project No. P2-89, for an amount not
to exceed $2,199,798; and,
B. Approve a contingency of $110,550 (5%).
NON-CONSENT CALENDAR:
8. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve our continued participation in the agency known as Southern
California Coastal Waters Research Partnership (SCCWRP) Authority for
the term July 1, 2013 through June 30, 2017.
B. Approve annual funding in the amount of $400,000 per year for SCCWRP
during the term of this agreement.
C. Approve Resolution OCSD XX-XX. Eighth Amended Joint Powers
Agreement Confirming the Creation of an Agency Known as Southern
California Coastal Waters Research Partnership Authority .
Ron Coss, Environmental Lab and Ocean Monitoring Manager, provided the
Committee with a PowerPoint presentation that provided information on the
Southern California Coastal Waters Research Partnership Authority.
9. MOVED , SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a budget increase of $981 ,961 for Replacement of the Rocky Point
Pump Station, Contract No . 5-50 , for a total budget amount of $21 ,928 ,961 ; and
B. Approve a contingency increase of $502 ,980 (6%) to the construction contract
with Kiewit/Mass, a Joint Venture, for Replacement of the Rocky Point Pump
Station, Contract No. 5-50, for a total contingency of $1,676 ,600 (20%).
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None .
ADJOURNMENT:
The Vice-Chair declared the meeting adjourned at 6 p .m.
Submitted by:
~4.~ -
Maria E. Ayaa,c rk of the Board
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