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HomeMy WebLinkAbout04-04-2012 Operations Committee Minutes04/04/12 Operations Committee Minutes Page 1 of 4 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on April 4, 2012, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: John Nielsen, Vice Chair Bill Dalton Gail Eastman Michael Levitt Scott Nelson Joy Neugebauer Steven Rosansky Don Schweitzer David Shawver Fred Smith Larry Crandall, Board Chair Troy Edgar, Board Vice Chair Operations Directors Absent: Tom Beamish Sharon Quirk-Silva Staff Present: Jim Ruth, General Manager Jim Herberg, Assistant General Manager Nick Arhontes, Director of Facilities Support Services Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Maria Ayala, Clerk of the Board Dean Fisher, Engineering Manager Tod Haynes, Engineering Manager Rob Thompson, Engineering Manager Cindi Ambrose Ron Coss Mark Esquer Nakeisha Turner Others: Brad Hogin, General Counsel PUBLIC COMMENTS: No public comments. REPORT OF COMMITTEE CHAIR: No reports from Committee Vice-Chair Nielsen. REPORT OF GENERAL MANAGER: No reports from General Manager, Jim Ruth. 04/04/12 Operations Committee Minutes Page 2 of 4 DEPARTMENT HEAD REPORTS: • CIP Budget Presentation Rob Thompson, Engineering Manager, provided the Committee with a PowerPoint presentation that included information on: CIP program budget, active CIP projects, etc. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of March 7, 2012, Operations Committee meeting. Director Schweitzer abstained from voting. 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Authorize the General Manager to negotiate and subsequently approve Amendment No. 6 to extend the agreement with Air Products and Chemicals, Inc., for Private Operation and Maintenance of Oxygen Generation System at Plant No. 2, Purchase Order #43063-OB for an additional three (3) month period beginning May 1, 2012, through July 31, 2012, at the current monthly rate of $27,411.76; and B. Amend the December 21, 2011 Board action (Item No. 13) and authorize the General Manager to competitively bid and subsequently award a contract for liquid oxygen, Specification C-2011-506BD, to the lowest responsible and responsive bidder, for a one-year period, from the date of the Notice to Proceed (thereby rescinding original contract term dates), for a total annual amount not to exceed $750,000. 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Approve Amendment No. 4 to the Professional Design Services Agreement with HDR Engineering, Inc. for additional design engineering services for Sludge Dewatering and Odor Control at Plant No. 1, Project No. P1-101, for an additional amount of $221,000, increasing the total amount not to exceed $14,466,856. 04/04/12 Operations Committee Minutes Page 3 of 4 4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Recommend to the Board of Directors to: A. Approve a Professional Consultant Services Agreement with HDR Engineering, Inc. to provide bid and construction support services for Sludge Dewatering and Odor Control at Plant No. 1, Project No. P1-101, for an amount not to exceed $7,140,000; and, B. Approve a contingency of $571,200 (8%). 5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Professional Consultant Services Agreement with AECOM to provide construction support services for Digester Ferric Chloride System Rehabilitation at Plant No. 2, Project No. P2-105, for an amount not to exceed $244,400; and, B. Approve a contingency of $24,440 (10%). 6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve Plans and Specifications for Solids Thickening and Processing Upgrades, Project No. P2-89, on file at the office of the Clerk of the Board; B. Approve Addendum Nos. 1 through 5 to the plans and specifications; C. Receive and file bid tabulation and recommendation; D. Award a construction contract to W. M. Lyles Company for Solids Thickening and Processing Upgrades, Project No. P2-89, for a total amount not to exceed $26,383;400; and, E. Approve a contingency of $2,107,472 (8%). 7. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Professional Consultant Services Agreement with MWH Americas, Inc. to provide construction support services for Solids Thickening and Process Upgrades, Project No. P2-89, for an amount not to exceed $2,199,798; and, B. Approve a contingency of $110,550 (5%). NON-CONSENT CALENDAR: 8. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve our continued participation in the agency known as Southern California Coastal Waters Research Partnership (SCCWRP) Authority for the term July 1, 2013 through June 30, 2017. B. Approve annual funding in the amount of $400,000 per year for SCCWRP during the term of this agreement. C. Approve Resolution OCSD XX-XX. Eighth Amended Joint Powers Agreement Confirming the Creation of an Agency Known as Southern California Coastal Waters Research Partnership Authority . Ron Coss, Environmental Lab and Ocean Monitoring Manager, provided the Committee with a PowerPoint presentation that provided information on the Southern California Coastal Waters Research Partnership Authority. 9. MOVED , SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve a budget increase of $981 ,961 for Replacement of the Rocky Point Pump Station, Contract No . 5-50 , for a total budget amount of $21 ,928 ,961 ; and B. Approve a contingency increase of $502 ,980 (6%) to the construction contract with Kiewit/Mass, a Joint Venture, for Replacement of the Rocky Point Pump Station, Contract No. 5-50, for a total contingency of $1,676 ,600 (20%). OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None . ADJOURNMENT: The Vice-Chair declared the meeting adjourned at 6 p .m. Submitted by: ~4.~ - Maria E. Ayaa,c rk of the Board 04/04/12 Operations Committee Minutes Page 4 of 4