HomeMy WebLinkAbout03-07-2012 Operations Committee Minutes03/07/12 Operations Committee Minutes Page 1 of 3
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on March 7, 2012, at 5:00 p.m. in the District's Administrative Office.
A quorum was declared present, as follows:
Operations Directors Present:
Tom Beamish, Chair
John Nielsen, Vice Chair
Bill Dalton
Gail Eastman
Ron Garcia (Alternate)
Michael Levitt
Roy Moore
Scott Nelson
Joy Neugebauer
Sharon Quirk-Silva
Steven Rosansky
David Shawver
Fred Smith
Larry Crandall, Board Chair
Operations Directors Absent:
Troy Edgar, Board Vice Chair
Don Schweitzer
Staff Present:
Jim Ruth, General Manager
Jim Herberg, Assistant General Manager
Nick Arhontes, Director of Facilities Support
Services
Ed Torres, Director of Operations &
Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Maria Ayala, Clerk of the Board
Dean Fisher, Engineering Manager
Tod Haynes, Engineering Manager
Rob Thompson, Engineering Manager
Cindi Ambrose
Mark Esquer
Simon Watson
Others:
Brad Hogin, General Counsel
PUBLIC COMMENTS:
There were no public comments.
REPORT OF COMMITTEE CHAIR:
Committee Chair Beamish did not give a report.
REPORT OF GENERAL MANAGER:
General Manager, Jim Ruth, did not give a report.
CONSENT CALENDAR:
1. · MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of February 1,
2012, Operations Committee meeting .
2. MOVED , SECONDED, AND DULY CARRIED:
A. Authorize purchases of maintenance tools and supplies from W.W. Grainger,
Inc ., for a total amount not to exceed $200,000, in accordance with Resolution
No. OCSD 07-04, Section 3.08: Cooperative Procurement; and
B. Approve a contingency of $20,000 (10%).
3 . MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Approve the Sewer System Management Plan Update Volume I and II prepared
by staff dated March 28, 2012 .
Directors Nelson, Quirk-Silva, Rosansky, and Shawver were not present for the vote for
Items 1-3.
NON-CONSENT CALENDAR:
4. MOVED , SECONDED , AND DULY CARRIED: Recommend to the Board of
Directors to:
Approve a Professional Services Agreement with Jacobs Project Management
Company for Supplemental Engineering and Support Staff Services,
Specification PSA20 11-51 0, in an amount not to exceed $11 , 700,000 for the
period of May 1, 2012 through June 30, 2015, with two one-year renewal options .
Directors Nelson , Quirk-Silva, and Rosansky were not present for the vote for Item 4.
DEPARTMENT HEAD REPORTS:
Ed Torres, Director of Operations and Maintenance, reported that one of the three
engines at Plant 1 is in need of high priority repair . This is one of three engines that
helps to produce two-thirds of the power for the plant. At the moment there is no back-
up engine, should one of the two operating engines fail. The expenditure for the full
repair exceeds the general manager's delegation of authority, and therefore, will be
taken to the full Board for ratification at the next Board meeting (March).
Jim Herberg, Assistant General Manager, reported that the Environmental Impact
Report was certified at last month's Board meeting. Included in the report was
information on the outfall repair projects. One element of such repairs is the
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replacement of the 97" butterfly valve. This is the first item of work for the outfall repair
project and must be purchased in order for the project to proceed on time. Potential
vendors have been identified to manufacture the valve to specification, and in the time
frame that it is needed. This purchase will be brought to the Board for award to the
lowest bidder at the next Board meeting (March).
Mr. Herberg informed the Committee that every year in March, staff provides an
information item the status of the Sanitation District's Capital Improvement Program.
Staff then subsequently presents the Capital Improvement Program budget in its
entirety for the following Board meeting.
Dean Fisher, Engineering Manager, gave an informative presentation on the Capital
Improvement Projects Program for the fiscal year that is currently closing. Included in
his report was a variety of information such as: over 50 currently active projects; total
value of the projects is estimated at about $1.6 billion; overall change order rate is about
5%; etc.
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
Director Shawver asked Board Chair Crandall when the Board will be making
appointments to the various Oversight Committees. Chair Crandall announced that
these appointments will be made at March Board meeting.
Board Chair Crandall asked when there would be an update on EnerTech . Mr. Herberg
announced that an update will be provided at the March Board and Steering Committee
meetings.
Board Chair Crandall reminded the Committee about the OCSD Plant Tours for the
Board on March 21st at 4 p.m.
Committee Chair Beamish also announced the Special Steering Committee Meeting
that will also take place on March 21st at 6 p.m.
ADJOURNMENT:
The Chair declared the meeting adjourned at 5:30p.m.
Submitted by:
...
k of the Board
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