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HomeMy WebLinkAbout03-07-2012 Operations Committee Minutes03/07/12 Operations Committee Minutes Page 1 of 3 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on March 7, 2012, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Tom Beamish, Chair John Nielsen, Vice Chair Bill Dalton Gail Eastman Ron Garcia (Alternate) Michael Levitt Roy Moore Scott Nelson Joy Neugebauer Sharon Quirk-Silva Steven Rosansky David Shawver Fred Smith Larry Crandall, Board Chair Operations Directors Absent: Troy Edgar, Board Vice Chair Don Schweitzer Staff Present: Jim Ruth, General Manager Jim Herberg, Assistant General Manager Nick Arhontes, Director of Facilities Support Services Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Maria Ayala, Clerk of the Board Dean Fisher, Engineering Manager Tod Haynes, Engineering Manager Rob Thompson, Engineering Manager Cindi Ambrose Mark Esquer Simon Watson Others: Brad Hogin, General Counsel PUBLIC COMMENTS: There were no public comments. REPORT OF COMMITTEE CHAIR: Committee Chair Beamish did not give a report. REPORT OF GENERAL MANAGER: General Manager, Jim Ruth, did not give a report. CONSENT CALENDAR: 1. · MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of February 1, 2012, Operations Committee meeting . 2. MOVED , SECONDED, AND DULY CARRIED: A. Authorize purchases of maintenance tools and supplies from W.W. Grainger, Inc ., for a total amount not to exceed $200,000, in accordance with Resolution No. OCSD 07-04, Section 3.08: Cooperative Procurement; and B. Approve a contingency of $20,000 (10%). 3 . MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Approve the Sewer System Management Plan Update Volume I and II prepared by staff dated March 28, 2012 . Directors Nelson, Quirk-Silva, Rosansky, and Shawver were not present for the vote for Items 1-3. NON-CONSENT CALENDAR: 4. MOVED , SECONDED , AND DULY CARRIED: Recommend to the Board of Directors to: Approve a Professional Services Agreement with Jacobs Project Management Company for Supplemental Engineering and Support Staff Services, Specification PSA20 11-51 0, in an amount not to exceed $11 , 700,000 for the period of May 1, 2012 through June 30, 2015, with two one-year renewal options . Directors Nelson , Quirk-Silva, and Rosansky were not present for the vote for Item 4. DEPARTMENT HEAD REPORTS: Ed Torres, Director of Operations and Maintenance, reported that one of the three engines at Plant 1 is in need of high priority repair . This is one of three engines that helps to produce two-thirds of the power for the plant. At the moment there is no back- up engine, should one of the two operating engines fail. The expenditure for the full repair exceeds the general manager's delegation of authority, and therefore, will be taken to the full Board for ratification at the next Board meeting (March). Jim Herberg, Assistant General Manager, reported that the Environmental Impact Report was certified at last month's Board meeting. Included in the report was information on the outfall repair projects. One element of such repairs is the 03/07/12 Operations Comm ittee Minutes Page 2 of 3 replacement of the 97" butterfly valve. This is the first item of work for the outfall repair project and must be purchased in order for the project to proceed on time. Potential vendors have been identified to manufacture the valve to specification, and in the time frame that it is needed. This purchase will be brought to the Board for award to the lowest bidder at the next Board meeting (March). Mr. Herberg informed the Committee that every year in March, staff provides an information item the status of the Sanitation District's Capital Improvement Program. Staff then subsequently presents the Capital Improvement Program budget in its entirety for the following Board meeting. Dean Fisher, Engineering Manager, gave an informative presentation on the Capital Improvement Projects Program for the fiscal year that is currently closing. Included in his report was a variety of information such as: over 50 currently active projects; total value of the projects is estimated at about $1.6 billion; overall change order rate is about 5%; etc. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Director Shawver asked Board Chair Crandall when the Board will be making appointments to the various Oversight Committees. Chair Crandall announced that these appointments will be made at March Board meeting. Board Chair Crandall asked when there would be an update on EnerTech . Mr. Herberg announced that an update will be provided at the March Board and Steering Committee meetings. Board Chair Crandall reminded the Committee about the OCSD Plant Tours for the Board on March 21st at 4 p.m. Committee Chair Beamish also announced the Special Steering Committee Meeting that will also take place on March 21st at 6 p.m. ADJOURNMENT: The Chair declared the meeting adjourned at 5:30p.m. Submitted by: ... k of the Board 03/07/12 Operations Committee Minutes Page 3 of 3