HomeMy WebLinkAbout12-07-2011 Operations Committee Minutes12/07/11 Operations Committee Minutes Page 1 of 5
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on December 7, 2011, at 5:00 p.m. in the District's Administrative Office.
A quorum was declared present, as follows:
Operations Directors Present:
Tom Beamish, Chair
John Nielsen, Vice Chair
Bill Dalton
Michael Levitt
Roy Moore
Joy Neugebauer
Sharon Quirk-Silva
David Shawver
Harry Sidhu
Fred Smith
Constance Underhill
Larry Crandall, Board Chair
Troy Edgar, Board Vice Chair
Operations Directors Absent:
Steven Rosansky
Staff Present:
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Jim Herberg, Assistant General Manager
Nick Arhontes, Director of Facilities Support
Services
Jeff Reed, Director of Human Resources
Ed Torres, Director of Operations &
Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Maria Ayala, Clerk of the Board
Dean Fisher, Engineering Manager
Tod Haynes, engineering Manager
Cindi Ambrose
Jim Colston
Carla Dillon
Victoria Pilko
Rob Thompson
Others:
Brad Hogin, General Counsel
PUBLIC COMMENTS:
There were no public comments.
REPORT OF COMMITTEE CHAIR:
Committee Chair Beamish did not give a report.
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REPORT OF GENERAL MANAGER:
General Manager, Jim Ruth, did not give a report.
CONSENT CALENDAR:
1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of November 2,
2011, Operations Committee Meeting.
2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with Brown &
Caldwell for engineering design services for Newport Force Main
Rehabilitation, Project No. 5-60, for an amount not to exceed $1,944,364;
and,
B. Approve a contingency of $388,873 (20%).
3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a budget increase of $784,542 for Digester Ferric Chloride System
Rehabilitation, Project No. P2-105, for a total budget amount of
$3,689,542; and,
B. Authorize the General Manager to negotiate a Professional Construction
Services Agreement with AECOM for engineering support services during
construction of Digester Ferric Chloride System Rehabilitation, Project No.
P2-105.
4. Recommend to the Board of Directors to:
Approve a contingency increase of $395,000 to the Facilities Repair contract with
J.R. Filanc Construction Company (Filanc), for Plant 2 Digester “O” Liner Repair
Project, Specification No. FR-2010-455BD, for a total contingency amount of
$472,700 (89%).
Item No. 4 was PULLED from the Agenda.
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5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Authorize the General Manager to competitively bid and subsequently award a
contract for liquid oxygen, Specification C-2011-506BD, to the lowest responsible
and responsive bidder, for a one-year period, March 1, 2012 through February
28, 2013, for a total annual amount not to exceed $750,000.
NON-CONSENT CALENDAR:
Jim Herberg informed the Committee that the work involved in this item is for repairs
and rehabilitation of the Sanitation District’s ocean outfall pipe. There is an urgency to
get this work underway, as future work may not be performed until this work is
completed.
6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve Plans and Specifications on file at the office of the Clerk of the
Board;
B. Delegate authority to the General Manager to award the construction
contract for Outfall Land Section and Ocean Outfall Booster Pump Station,
Phase 1 - OOBS to Surge Tower No. 2, Contract No. J-112A, by
authorizing the General Manager to:
1. Approve bid addenda to the plans and specifications;
2. Receive and file bid tabulation and recommendation;
3. Award a construction contract to the lowest responsive and
responsible bidder for a total amount not to exceed $6,200,000;
4. Approve a contingency of $620,000 (10%); and,
C. Authorize the General Manager to negotiate a Professional Consultant
Services Agreement with Black and Veatch for construction support
services for Outfall Land Section and Ocean Outfall Booster Pump Station
Phase 1 – OOBS to Surge Tower No. 2, Contract No. J-112A.
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7. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Authorize the General Manager to negotiate and award a sole source
service agreement to University of California, Los Angeles to provide
calibration services for the Regional Ocean Modeling System for an
amount not to exceed $71,000;
B. Approve a contingency of $7,100 (10%);
C. Authorize the General Manager to negotiate and award a sole source
service agreement to Remote Sensing Solutions, Inc. to provide
development services for the Regional Ocean Modeling System for an
amount not to exceed $150,000; and,
D. Approve a contingency of $15,000 (10%).
INFORMATION ITEM
8. Regulatory Update
Jim Colston provided a PowerPoint presentation, Regulatory Advocacy Update.
Topics of the presentation included Air Regulations to Reduce Emissions, and
EPA and State Water Resource Control Board.
DEPARTMENT HEAD REPORTS
• Progress Report by FSSD: Knott Sewer System Odor Control Testing
Carla Dillon provided a PowerPoint presentation, Knott Sewer System Odor Control
Testing: A Progress Report. Topics included in the presentation were Chemical
Dosing Program Objectives.
Director Sidhu joined the meeting at 5:45 p.m.
• CIP Performance
Dean Fisher provided a PowerPoint presentation, Capital Improvement Program
Update. The presentation included information on Active Projects and Budget
Compliances.
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
• Ed Torres provided a brief update on the Steve Anderson Lift Station .
• Director Sidhu informed the Committee this would be his last Operations Committee
Meeting, as he would now be serving on the Water District Board .
• Chair Beamish announced that the La Habra Lion's Club had a spokesperson from the
Sanitation District. The presentation was well received.
• Director Crandall congratulated Director Quirk-Silva (Fullerton) and Director Neilsen
(Tustin) in being appointed mayor for their respective cities.
ADJOURNMENT:
The Chair declared the meeting adjourned at 6:00p.m.
Submitted by:
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