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HomeMy WebLinkAbout12-07-2011 Operations Committee Minutes12/07/11 Operations Committee Minutes Page 1 of 5 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on December 7, 2011, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Tom Beamish, Chair John Nielsen, Vice Chair Bill Dalton Michael Levitt Roy Moore Joy Neugebauer Sharon Quirk-Silva David Shawver Harry Sidhu Fred Smith Constance Underhill Larry Crandall, Board Chair Troy Edgar, Board Vice Chair Operations Directors Absent: Steven Rosansky Staff Present: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Jim Herberg, Assistant General Manager Nick Arhontes, Director of Facilities Support Services Jeff Reed, Director of Human Resources Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Maria Ayala, Clerk of the Board Dean Fisher, Engineering Manager Tod Haynes, engineering Manager Cindi Ambrose Jim Colston Carla Dillon Victoria Pilko Rob Thompson Others: Brad Hogin, General Counsel PUBLIC COMMENTS: There were no public comments. REPORT OF COMMITTEE CHAIR: Committee Chair Beamish did not give a report. 12/07/11 Operations Committee Minutes Page 2 of 5 REPORT OF GENERAL MANAGER: General Manager, Jim Ruth, did not give a report. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of November 2, 2011, Operations Committee Meeting. 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Brown & Caldwell for engineering design services for Newport Force Main Rehabilitation, Project No. 5-60, for an amount not to exceed $1,944,364; and, B. Approve a contingency of $388,873 (20%). 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve a budget increase of $784,542 for Digester Ferric Chloride System Rehabilitation, Project No. P2-105, for a total budget amount of $3,689,542; and, B. Authorize the General Manager to negotiate a Professional Construction Services Agreement with AECOM for engineering support services during construction of Digester Ferric Chloride System Rehabilitation, Project No. P2-105. 4. Recommend to the Board of Directors to: Approve a contingency increase of $395,000 to the Facilities Repair contract with J.R. Filanc Construction Company (Filanc), for Plant 2 Digester “O” Liner Repair Project, Specification No. FR-2010-455BD, for a total contingency amount of $472,700 (89%). Item No. 4 was PULLED from the Agenda. 12/07/11 Operations Committee Minutes Page 3 of 5 5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Authorize the General Manager to competitively bid and subsequently award a contract for liquid oxygen, Specification C-2011-506BD, to the lowest responsible and responsive bidder, for a one-year period, March 1, 2012 through February 28, 2013, for a total annual amount not to exceed $750,000. NON-CONSENT CALENDAR: Jim Herberg informed the Committee that the work involved in this item is for repairs and rehabilitation of the Sanitation District’s ocean outfall pipe. There is an urgency to get this work underway, as future work may not be performed until this work is completed. 6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve Plans and Specifications on file at the office of the Clerk of the Board; B. Delegate authority to the General Manager to award the construction contract for Outfall Land Section and Ocean Outfall Booster Pump Station, Phase 1 - OOBS to Surge Tower No. 2, Contract No. J-112A, by authorizing the General Manager to: 1. Approve bid addenda to the plans and specifications; 2. Receive and file bid tabulation and recommendation; 3. Award a construction contract to the lowest responsive and responsible bidder for a total amount not to exceed $6,200,000; 4. Approve a contingency of $620,000 (10%); and, C. Authorize the General Manager to negotiate a Professional Consultant Services Agreement with Black and Veatch for construction support services for Outfall Land Section and Ocean Outfall Booster Pump Station Phase 1 – OOBS to Surge Tower No. 2, Contract No. J-112A. 12/07/11 Operations Committee Minutes Page 4 of 5 7. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Authorize the General Manager to negotiate and award a sole source service agreement to University of California, Los Angeles to provide calibration services for the Regional Ocean Modeling System for an amount not to exceed $71,000; B. Approve a contingency of $7,100 (10%); C. Authorize the General Manager to negotiate and award a sole source service agreement to Remote Sensing Solutions, Inc. to provide development services for the Regional Ocean Modeling System for an amount not to exceed $150,000; and, D. Approve a contingency of $15,000 (10%). INFORMATION ITEM 8. Regulatory Update Jim Colston provided a PowerPoint presentation, Regulatory Advocacy Update. Topics of the presentation included Air Regulations to Reduce Emissions, and EPA and State Water Resource Control Board. DEPARTMENT HEAD REPORTS • Progress Report by FSSD: Knott Sewer System Odor Control Testing Carla Dillon provided a PowerPoint presentation, Knott Sewer System Odor Control Testing: A Progress Report. Topics included in the presentation were Chemical Dosing Program Objectives. Director Sidhu joined the meeting at 5:45 p.m. • CIP Performance Dean Fisher provided a PowerPoint presentation, Capital Improvement Program Update. The presentation included information on Active Projects and Budget Compliances. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: • Ed Torres provided a brief update on the Steve Anderson Lift Station . • Director Sidhu informed the Committee this would be his last Operations Committee Meeting, as he would now be serving on the Water District Board . • Chair Beamish announced that the La Habra Lion's Club had a spokesperson from the Sanitation District. The presentation was well received. • Director Crandall congratulated Director Quirk-Silva (Fullerton) and Director Neilsen (Tustin) in being appointed mayor for their respective cities. ADJOURNMENT: The Chair declared the meeting adjourned at 6:00p.m. Submitted by: 12/07/11 Operations Committee Minutes Page 5 of 5