HomeMy WebLinkAbout11-02-2011 Operations Committee Minutes11/02/11 Operations Committee Minutes Page 1 of 5
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on November 2, 2011, at 5:00 p.m. in the District's Administrative Office.
A quorum was declared present, as follows:
Operations Directors Present:
Tom Beamish, Chair
John Nielsen, Vice Chair
Bill Dalton
Michael Levitt
Joy Neugebauer
David Shawver
Harry Sidhu
Fred Smith
Constance Underhill
Larry Crandall, Board Chair
Troy Edgar, Board Vice Chair
Operations Directors Absent:
Roy Moore
Sharon Quirk-Silva
Steven Rosansky
Staff Present:
Jim Ruth, General Manager
Jim Herberg, Assistant General Manager
Nick Arhontes, Director of Facilities Support
Services
Jeff Reed, Director of Human Resources
Ed Torres, Director of Operations &
Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Maria Ayala, Clerk of the Board
Dean Fisher, Engineering Manager
Tod Haynes, engineering Manager
Cindi Ambrose
Mark Esquer
Victoria Pilko
Rob Thompson
Others:
Brad Hogin, General Counsel
Bob Ooten
PUBLIC COMMENTS:
There were no public comments.
REPORT OF COMMITTEE CHAIR:
Committee Chair Beamish did not give a report.
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REPORT OF GENERAL MANAGER:
General Manager, Jim Ruth, did not give a report.
CONSENT CALENDAR:
1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of October 5,
2011, Operations Committee meeting.
2. A. MOVED, SECONDED, AND DULY CARRIED: Award a contract to
Tharsos for P-2 North Scrubber Complex Bleach Tank Replacement,
Contract No. FR11-001, for a total amount not to exceed $156,295; and,
B. Approve a contingency of $31,260 (20%).
3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve Plans and Specifications for CenGen Cooling Water System
Replacement, Project No. J-109, on file at the office of the Clerk of the
Board;
B. Approve Addendum Nos. 1, 2, 3, and 4 to the plans and specifications;
C. Receive and file bid tabulation and recommendation;
D. Award a construction contract to Stanek Constructors, Inc. for CenGen
Cooling Water System Replacement, Project No. J-109, for a total amount
not to exceed $5,658,000; and,
E. Approve a contingency of $452,640 (8%).
4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Consultant Services Agreement with Malcolm
Pirnie, The Water Division of ARCADIS, Inc. (Malcolm Pirnie) to provide
construction support services for CenGen Cooling Water System
Replacement, Project No. J-109, for an amount not to exceed $660,168;
and,
B. Approve a contingency of $99,025 (15%).
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5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a budget increase of $263,000 for Fall Protection Improvements
at Plant Nos. 1 and 2, Project No. J-123, for a total budget of $3,662,000;
and,
B. Approve plans and specifications; and,
C. Authorize staff to advertise Invitations for Bid and solicit bids.
6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with Carollo
Engineers for engineering design services for Plant Water System
Rehabilitation at Plant No. 2, Project P2-101, for an amount not to exceed
$471,975; and,
B. Approve a contingency of $70,796 (15%).
7. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Authorize the General Manager to negotiate a Professional Consultant Services
Agreement with HDR Inc. for engineering support services during construction of
Project No. P1-101, Sludge Dewatering and Odor Control at Plant No. 1.
8. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Authorize the General Manager to negotiate a Professional Consultant Services
Agreement with MWH Americas, Inc. for engineering support services during
construction of Solids Thickening and Processing Upgrades, Job No. P2-89.
9. A. MOVED, SECONDED, AND DULY CARRIED: Approve Task Order with
HDR Engineering, Inc., for engineering services for the Air Jumper Study,
Project No. SP-138; including On-Call Planning Studies, Plan 2010-00 and
Contract Plan 2010-04, for the amount not to exceed $183,511; and,
B. Approve a contingency of $14,700 (8%).
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NON-CONSENT CALENDAR:
10. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with Dudek for
Southwest Costa Mesa Trunk, Project No. 6-19, providing for engineering
design services for an amount not to exceed $884,025; and,
B. Approve a contingency of $132,604 (15%).
Jim Herberg, Assistant General Manager, reported on the number and types of pumps
that would be able to be abandoned under this project. He also briefly commented on
the solutions that this project would offer to current bottleneck flow problems.
Mr. Herberg commented that the proposed firm, Dudek, was the highest rated firm; their
fee was also the lowest of the seven proposals that were received.
11. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with HH Fremer
Architects, Inc. to provide architectural and engineering design services
for Operations Center Entrance and Building Repairs, Project No. J-122,
for an amount not to exceed $187,800; and,
B. Approve a contingency of $28,170 (15%).
Mr. Herberg reported that staff renegotiated the agreement amount with HH Fremer, as
directed by the Committee at the October meeting. The fee was first negotiated from
$298,000 to $256,000. After a second renegotiation, the new proposed amount is
$187,000.
Director Beamish commended staff on the outcome of having conducted additional
negotiations on this agreement.
DEPARTMENT HEAD REPORTS:
Mr. Herberg reported that OCSD’s contract with IPMC will be ending in June 2012.
OCSD’s capital improvement program, however, will continue at a higher level than the
Sanitation District is staffed for. Staff is proposing to prepare a scope of work for a
smaller contract for support services needed as the capital improvement program
continues, and then advertising for request for proposals. It is estimated that staff would
come to the Board for action to reward a contract possibly in March of 2012.
Mr. Herberg also gave a brief informational PowerPoint presentation on OCSD's Future
Flow Projections and Capacity.
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
Nick Arhontes, Director of Facilities Support Services, reported on the Sanitation
District's chemical dosing . The testing has been very successful. Staff looks forward to
providing the Operations Committee with a brief presentation at the December meeting,
which will include information on the outcomes and what the next steps will be .
Ed Torres, Director of Operations and Maintenance, gave a brief update on the repair
plans for the Steve Anderson Lift Station pump .
ADJOURNMENT:
The Chair declared the meeting adjourned at 5:48p.m.
Submitted by:
lerk of the Board
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