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HomeMy WebLinkAbout11-02-2011 Operations Committee Minutes11/02/11 Operations Committee Minutes Page 1 of 5 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on November 2, 2011, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Tom Beamish, Chair John Nielsen, Vice Chair Bill Dalton Michael Levitt Joy Neugebauer David Shawver Harry Sidhu Fred Smith Constance Underhill Larry Crandall, Board Chair Troy Edgar, Board Vice Chair Operations Directors Absent: Roy Moore Sharon Quirk-Silva Steven Rosansky Staff Present: Jim Ruth, General Manager Jim Herberg, Assistant General Manager Nick Arhontes, Director of Facilities Support Services Jeff Reed, Director of Human Resources Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Maria Ayala, Clerk of the Board Dean Fisher, Engineering Manager Tod Haynes, engineering Manager Cindi Ambrose Mark Esquer Victoria Pilko Rob Thompson Others: Brad Hogin, General Counsel Bob Ooten PUBLIC COMMENTS: There were no public comments. REPORT OF COMMITTEE CHAIR: Committee Chair Beamish did not give a report. 11/02/11 Operations Committee Minutes Page 2 of 5 REPORT OF GENERAL MANAGER: General Manager, Jim Ruth, did not give a report. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of October 5, 2011, Operations Committee meeting. 2. A. MOVED, SECONDED, AND DULY CARRIED: Award a contract to Tharsos for P-2 North Scrubber Complex Bleach Tank Replacement, Contract No. FR11-001, for a total amount not to exceed $156,295; and, B. Approve a contingency of $31,260 (20%). 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve Plans and Specifications for CenGen Cooling Water System Replacement, Project No. J-109, on file at the office of the Clerk of the Board; B. Approve Addendum Nos. 1, 2, 3, and 4 to the plans and specifications; C. Receive and file bid tabulation and recommendation; D. Award a construction contract to Stanek Constructors, Inc. for CenGen Cooling Water System Replacement, Project No. J-109, for a total amount not to exceed $5,658,000; and, E. Approve a contingency of $452,640 (8%). 4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Professional Consultant Services Agreement with Malcolm Pirnie, The Water Division of ARCADIS, Inc. (Malcolm Pirnie) to provide construction support services for CenGen Cooling Water System Replacement, Project No. J-109, for an amount not to exceed $660,168; and, B. Approve a contingency of $99,025 (15%). 11/02/11 Operations Committee Minutes Page 3 of 5 5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve a budget increase of $263,000 for Fall Protection Improvements at Plant Nos. 1 and 2, Project No. J-123, for a total budget of $3,662,000; and, B. Approve plans and specifications; and, C. Authorize staff to advertise Invitations for Bid and solicit bids. 6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Carollo Engineers for engineering design services for Plant Water System Rehabilitation at Plant No. 2, Project P2-101, for an amount not to exceed $471,975; and, B. Approve a contingency of $70,796 (15%). 7. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Authorize the General Manager to negotiate a Professional Consultant Services Agreement with HDR Inc. for engineering support services during construction of Project No. P1-101, Sludge Dewatering and Odor Control at Plant No. 1. 8. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Authorize the General Manager to negotiate a Professional Consultant Services Agreement with MWH Americas, Inc. for engineering support services during construction of Solids Thickening and Processing Upgrades, Job No. P2-89. 9. A. MOVED, SECONDED, AND DULY CARRIED: Approve Task Order with HDR Engineering, Inc., for engineering services for the Air Jumper Study, Project No. SP-138; including On-Call Planning Studies, Plan 2010-00 and Contract Plan 2010-04, for the amount not to exceed $183,511; and, B. Approve a contingency of $14,700 (8%). 11/02/11 Operations Committee Minutes Page 4 of 5 NON-CONSENT CALENDAR: 10. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Dudek for Southwest Costa Mesa Trunk, Project No. 6-19, providing for engineering design services for an amount not to exceed $884,025; and, B. Approve a contingency of $132,604 (15%). Jim Herberg, Assistant General Manager, reported on the number and types of pumps that would be able to be abandoned under this project. He also briefly commented on the solutions that this project would offer to current bottleneck flow problems. Mr. Herberg commented that the proposed firm, Dudek, was the highest rated firm; their fee was also the lowest of the seven proposals that were received. 11. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with HH Fremer Architects, Inc. to provide architectural and engineering design services for Operations Center Entrance and Building Repairs, Project No. J-122, for an amount not to exceed $187,800; and, B. Approve a contingency of $28,170 (15%). Mr. Herberg reported that staff renegotiated the agreement amount with HH Fremer, as directed by the Committee at the October meeting. The fee was first negotiated from $298,000 to $256,000. After a second renegotiation, the new proposed amount is $187,000. Director Beamish commended staff on the outcome of having conducted additional negotiations on this agreement. DEPARTMENT HEAD REPORTS: Mr. Herberg reported that OCSD’s contract with IPMC will be ending in June 2012. OCSD’s capital improvement program, however, will continue at a higher level than the Sanitation District is staffed for. Staff is proposing to prepare a scope of work for a smaller contract for support services needed as the capital improvement program continues, and then advertising for request for proposals. It is estimated that staff would come to the Board for action to reward a contract possibly in March of 2012. Mr. Herberg also gave a brief informational PowerPoint presentation on OCSD's Future Flow Projections and Capacity. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Nick Arhontes, Director of Facilities Support Services, reported on the Sanitation District's chemical dosing . The testing has been very successful. Staff looks forward to providing the Operations Committee with a brief presentation at the December meeting, which will include information on the outcomes and what the next steps will be . Ed Torres, Director of Operations and Maintenance, gave a brief update on the repair plans for the Steve Anderson Lift Station pump . ADJOURNMENT: The Chair declared the meeting adjourned at 5:48p.m. Submitted by: lerk of the Board 11/02/11 Operations Comm ittee M inutes Page 5 of 5