HomeMy WebLinkAbout07-06-2011 Operations Committee Minutes07/06/11 Operations Committee Minutes Page 1 of 5
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on July 6, 2011, at 5:00 p.m. in the District's Administrative Office.
A quorum was declared present, as follows:
Operations Directors Present:
John Nielsen, Vice Chair
Bill Dalton
Roy Moore
Joy Neugebauer
Sharon Quirk-Silva
Steven Rosansky
David Shawver
Harry Sidhu
Fred Smith
Constance Underhill
Larry Crandall, Board Chair
Troy Edgar, Board Vice Chair
Operations Directors Absent:
Tom Beamish, Chair
Michael Levitt
Staff Present:
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Jim Herberg, Assistant General Manager
Nick Arhontes, Director of Facilities Support
Services
Jeff Reed, Director of Human Resources
Ed Torres, Director of Operations &
Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Dean Fisher, Engineering Manager
Maria Ayala, Clerk of the Board
Lilia Kovac, Assoc. Clerk of the Board
John Linder, Engineering Manager
Cindi Ambrose
Jim Burror
Michelle Chewning
Jacob Dalgoff
Marc Dubois
Mark Esquer
Doug Kanis
Alex Shaaban
Michael Puccio
Rob Thompson
Simon Watson
Others:
Brad Hogin, General Counsel
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PUBLIC COMMENTS:
There were no public comments.
REPORT OF COMMITTEE CHAIR:
Committee Vice Chair Nielsen did not give a report.
REPORT OF GENERAL MANAGER:
General Manager, Jim Ruth, did not give a report.
CONSENT CALENDAR:
1. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the May 4,
2011, Operations Committee meeting.
2. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to approve a Reimbursement Agreement with the City of Fullerton for
costs incurred for the modification of Orange County Sanitation District facilities
within State College Boulevard, the Newhope-Placentia & Cypress Trunk
Replacements, Project No. 2-65, in an amount not to exceed $5,050,000, in a
form approved by General Counsel.
3. A. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to approve a budget increase of $196,000 for Replacement of the
Rocky Point Pump Station, Contract No. 5-50, for a total budget amount of
$20,947,000; and,
B. Approve a contingency increase of $335,320 (4%) to the construction contract
with Kiewit/Mass, a Joint Venture, for Replacement of the Rocky Point Pump
Station, Contract No. 5-50, for a total contingency of $1,173,620 (14%).
4. A. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to approve a Purchase Agreement with Jamison Engineering for
On-Call Contractor Support Services, Specification No. S-2011-483BD, for
the period July 1, 2011 through June 30, 2012 for a total annual amount not
to exceed $875,272.00, with four one-year renewable options; and,
B. Approve a contingency of $87,527.20 (10%), annually, if needed.
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5. MOVED, SECONDED AND DULY CARRIED: Approve a contingency increase
of $14,742 (14%) to the Professional Consulting Services Agreement with RBF
Corporation for Permanent Upgrades to Plant Security Barriers, Project No.
J-108, for a total contingency of $25,272 (24%).
6. A. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to award a contract to Polydyne, Inc. for the purchase of Anionic
Polymer, Specification No. C-2011-476BD, for the period September 1, 2011
through August 31, 2012, for a unit price of $2.75 per active pound delivered,
plus applicable sales tax for a total annual amount not to exceed $413,000
with four one-year renewal options; and,
B. Approve an annual unit price contingency of $41,300 (10%)
7. A. MOVED, SECONDED AND DULY CARRIED: Approve Professional
Consultant Services Agreement with Lionakis to provide On-Call Architectural
and Landscaping Consulting services, for Specification No. FR-2011-479BD
for the period of September 1, 2011 through August 31, 2012, with four one-
year renewable options, for an annual amount not to exceed $100,000; and,
B. Approve an annual contingency of $20,000 (20%).
NON-CONSENT CALENDAR:
8. A. MOVED, SECONDED AND DULY CARRIED: Approve Plans and
Specifications for the P1 Various Locations HVAC Upgrade/Replacement,
Project No. FE07-28, on file at the office of the Clerk of the Board;
B. Approve Addendum Nos. 1 and 2 to the plans and specifications;
C. Receive and file bid tabulation and recommendation;
D. Reject the low bid from Retrofit Technology, Inc., as “Non-Responsive” for
omitting a price for Bid Item No. 1;
E. Award a construction contract to Bon Air, Inc., for P1 Various Locations
HVAC Upgrade/Replacement, Project No. FE07-28, for an amount not to
exceed $105,000; and
F. Approve a contingency of $21,000 (20%).
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9. A. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to approve a Professional Design Services Agreement with The
Austin Company to provide professional design services for Title 24 Access
Compliance and Building Rehabilitation Project, Project No. P1-115, for an
amount not to exceed $2,200,000; and,
B. Approve a contingency of $220,000 (10%).
10. A. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to approve a Professional Design Services Agreement with Brown
and Caldwell for Sludge Dewatering and Odor Control at Plant No.2, Job No.
P2-92, providing for engineering design services for the amount not to exceed
$5,682,963; and,
B. Approve a contingency of $568,296 (10%).
11. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to authorize the General Manager to negotiate and subsequently
approve Amendment No. 5 to the Agreement with Air Products and Chemicals,
Inc., for Private Operation and Maintenance of Oxygen Generation System at
Plant No. 2, Purchase Order No. 43063-OB to include the following:
A. Extend the agreement with Air Products and Chemicals, Inc. for an additional
three (3) month period beginning February 2, 2012, through April 30th, 2012,
at the current monthly rate of $27,411.76, and
B. Authorization for Air Products to refurbish the liquid oxygen storage and
delivery system, for a total amount not to exceed $1,300,000; and
C. Approve a contingency of $260,000 (20%) for the liquid oxygen refurbishment.
12. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to adopt Resolution No. OCSD 11-XX, Adopting a Policy Regarding the
Transfer of Local Sewers.
Director Rosansky abstained from voting.
INFORMATIONAL ITEMS:
13. Revising the Delegation of Authority.
Staff presented an overview of proposed revisions to the delegation of authority,
updating some of the approval processes, defining more accurately for better
understanding, clarifying established authorities, and changing layout for ease of
use. The changes will be presented to the Administration Committee for
recommendation to the Board of Directors for approval.
DEPARTMENT HEAD REPORTS:
Assistant General Manager, Jim Herberg, informed the committee that Staff is making
preparations for the ocean outfall repair by preparing an EIR, and working with various
agencies to minimize the impact of using the one-mile outfall during the repair.
Director of Operations and Maintenance, Ed Torres, provided a brief report that the
secondary treatment is delivering higher quality effluent by exceeding the requirements
of biochemical oxygen demand (BOO) and microscopic total suspended solids (TSS).
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
There were none.
ADJOURNMENT:
The Chair declared the meeting adjourned at 6:07p.m.
Submitted by:
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Lilia Kovac, Committee Secretary
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