Loading...
HomeMy WebLinkAbout07-06-2011 Operations Committee Minutes07/06/11 Operations Committee Minutes Page 1 of 5 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on July 6, 2011, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: John Nielsen, Vice Chair Bill Dalton Roy Moore Joy Neugebauer Sharon Quirk-Silva Steven Rosansky David Shawver Harry Sidhu Fred Smith Constance Underhill Larry Crandall, Board Chair Troy Edgar, Board Vice Chair Operations Directors Absent: Tom Beamish, Chair Michael Levitt Staff Present: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Jim Herberg, Assistant General Manager Nick Arhontes, Director of Facilities Support Services Jeff Reed, Director of Human Resources Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Dean Fisher, Engineering Manager Maria Ayala, Clerk of the Board Lilia Kovac, Assoc. Clerk of the Board John Linder, Engineering Manager Cindi Ambrose Jim Burror Michelle Chewning Jacob Dalgoff Marc Dubois Mark Esquer Doug Kanis Alex Shaaban Michael Puccio Rob Thompson Simon Watson Others: Brad Hogin, General Counsel 07/06/11 Operations Committee Minutes Page 2 of 5 PUBLIC COMMENTS: There were no public comments. REPORT OF COMMITTEE CHAIR: Committee Vice Chair Nielsen did not give a report. REPORT OF GENERAL MANAGER: General Manager, Jim Ruth, did not give a report. CONSENT CALENDAR: 1. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the May 4, 2011, Operations Committee meeting. 2. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve a Reimbursement Agreement with the City of Fullerton for costs incurred for the modification of Orange County Sanitation District facilities within State College Boulevard, the Newhope-Placentia & Cypress Trunk Replacements, Project No. 2-65, in an amount not to exceed $5,050,000, in a form approved by General Counsel. 3. A. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve a budget increase of $196,000 for Replacement of the Rocky Point Pump Station, Contract No. 5-50, for a total budget amount of $20,947,000; and, B. Approve a contingency increase of $335,320 (4%) to the construction contract with Kiewit/Mass, a Joint Venture, for Replacement of the Rocky Point Pump Station, Contract No. 5-50, for a total contingency of $1,173,620 (14%). 4. A. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve a Purchase Agreement with Jamison Engineering for On-Call Contractor Support Services, Specification No. S-2011-483BD, for the period July 1, 2011 through June 30, 2012 for a total annual amount not to exceed $875,272.00, with four one-year renewable options; and, B. Approve a contingency of $87,527.20 (10%), annually, if needed. 07/06/11 Operations Committee Minutes Page 3 of 5 5. MOVED, SECONDED AND DULY CARRIED: Approve a contingency increase of $14,742 (14%) to the Professional Consulting Services Agreement with RBF Corporation for Permanent Upgrades to Plant Security Barriers, Project No. J-108, for a total contingency of $25,272 (24%). 6. A. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to award a contract to Polydyne, Inc. for the purchase of Anionic Polymer, Specification No. C-2011-476BD, for the period September 1, 2011 through August 31, 2012, for a unit price of $2.75 per active pound delivered, plus applicable sales tax for a total annual amount not to exceed $413,000 with four one-year renewal options; and, B. Approve an annual unit price contingency of $41,300 (10%) 7. A. MOVED, SECONDED AND DULY CARRIED: Approve Professional Consultant Services Agreement with Lionakis to provide On-Call Architectural and Landscaping Consulting services, for Specification No. FR-2011-479BD for the period of September 1, 2011 through August 31, 2012, with four one- year renewable options, for an annual amount not to exceed $100,000; and, B. Approve an annual contingency of $20,000 (20%). NON-CONSENT CALENDAR: 8. A. MOVED, SECONDED AND DULY CARRIED: Approve Plans and Specifications for the P1 Various Locations HVAC Upgrade/Replacement, Project No. FE07-28, on file at the office of the Clerk of the Board; B. Approve Addendum Nos. 1 and 2 to the plans and specifications; C. Receive and file bid tabulation and recommendation; D. Reject the low bid from Retrofit Technology, Inc., as “Non-Responsive” for omitting a price for Bid Item No. 1; E. Award a construction contract to Bon Air, Inc., for P1 Various Locations HVAC Upgrade/Replacement, Project No. FE07-28, for an amount not to exceed $105,000; and F. Approve a contingency of $21,000 (20%). 07/06/11 Operations Committee Minutes Page 4 of 5 9. A. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve a Professional Design Services Agreement with The Austin Company to provide professional design services for Title 24 Access Compliance and Building Rehabilitation Project, Project No. P1-115, for an amount not to exceed $2,200,000; and, B. Approve a contingency of $220,000 (10%). 10. A. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve a Professional Design Services Agreement with Brown and Caldwell for Sludge Dewatering and Odor Control at Plant No.2, Job No. P2-92, providing for engineering design services for the amount not to exceed $5,682,963; and, B. Approve a contingency of $568,296 (10%). 11. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to authorize the General Manager to negotiate and subsequently approve Amendment No. 5 to the Agreement with Air Products and Chemicals, Inc., for Private Operation and Maintenance of Oxygen Generation System at Plant No. 2, Purchase Order No. 43063-OB to include the following: A. Extend the agreement with Air Products and Chemicals, Inc. for an additional three (3) month period beginning February 2, 2012, through April 30th, 2012, at the current monthly rate of $27,411.76, and B. Authorization for Air Products to refurbish the liquid oxygen storage and delivery system, for a total amount not to exceed $1,300,000; and C. Approve a contingency of $260,000 (20%) for the liquid oxygen refurbishment. 12. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to adopt Resolution No. OCSD 11-XX, Adopting a Policy Regarding the Transfer of Local Sewers. Director Rosansky abstained from voting. INFORMATIONAL ITEMS: 13. Revising the Delegation of Authority. Staff presented an overview of proposed revisions to the delegation of authority, updating some of the approval processes, defining more accurately for better understanding, clarifying established authorities, and changing layout for ease of use. The changes will be presented to the Administration Committee for recommendation to the Board of Directors for approval. DEPARTMENT HEAD REPORTS: Assistant General Manager, Jim Herberg, informed the committee that Staff is making preparations for the ocean outfall repair by preparing an EIR, and working with various agencies to minimize the impact of using the one-mile outfall during the repair. Director of Operations and Maintenance, Ed Torres, provided a brief report that the secondary treatment is delivering higher quality effluent by exceeding the requirements of biochemical oxygen demand (BOO) and microscopic total suspended solids (TSS). OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: There were none. ADJOURNMENT: The Chair declared the meeting adjourned at 6:07p.m. Submitted by: rfi4 ~ Lilia Kovac, Committee Secretary 07/06/11 Operations Committee Minutes Page 5 of 5