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HomeMy WebLinkAbout05-04-2011 Operations Committee Minutes05/04/11 Operations Committee Minutes Page 1 of 4 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on May 4, 2011, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Tom Beamish, Chair Joseph Aguirre Bill Dalton Michael Levitt Roy Moore Joy Neugebauer David Shawver Harry Sidhu Fred Smith Larry Crandall, Board Chair Troy Edgar, Board Vice Chair Operations Directors Absent: Sharon Quirk-Silva, Vice Chair Jim Ferryman Steven Rosansky Staff Present: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Jim Herberg, Assistant General Manager Nick Arhontes, Director of Facilities Support Services Jeff Reed, Director of Human Resources Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Dean Fisher, Engineering Manager Tod Haynes, Engineering Manager Lilia Kovac, Assoc. Clerk of the Board John Linder, Engineering Manager Cindi Ambrose Mark Esquer Pam Koester Alex Shaaban Rob Thompson Simon Watson Others: Brad Hogin, General Counsel Gino Rapagna PUBLIC COMMENTS: There were no public comments. 05/04/11 Operations Committee Minutes Page 2 of 4 REPORT OF COMMITTEE CHAIR: Committee Chair Beamish did not give a report. REPORT OF GENERAL MANAGER: The Director of Finance, Lorenzo Tyner, would be presented an overview of the annual budget. CONSENT CALENDAR: 1. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the April 6, 2011, Operations Committee meeting. 2. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to authorize the General Manager to issue Amendment No. 1 to Task Order 07-00-13-01 to Professional Services Agreement with Tran Consulting Engineers, Inc., providing additional design services for P2 Power Building A, B, D & CenGen HVAC Addition, Project No. FE07-32, for an additional amount of $44,401.28, increasing the total amount not to exceed $66,612.20. NON-CONSENT CALENDAR: Project Manager, Pam Koester, presented an overview of the Ocean Outfall Booster Station, Project J-112, and the proposed rehabilitation work. Due to an unexpected time constraint, the General Manager approved Amendment No. 1 issued prior to the Operations Committee meeting, and the recommendation was revised to reflect the updated information. It was then, 3. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to: A: Approve Amendment No. 2 to the Professional Design Services Agreement with Black and Veatch providing additional design services for Outfall Land Section and Ocean Outfall Booster Pump Station (OOBS) Piping Rehabilitation, Project No. J-112, for an additional amount of $2,073,316, increasing the total amount not to exceed $3,365,130; and, B. Approve a contingency increase of $207,332 for a total contingency of $334,513 (9.94%). 4. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to: Approve Amendment No. 11 to the Professional Services Agreement with Integrated Program Management Consultants, a joint venture of Parsons Water and Infrastructure, Inc. and CH2M Hill, Inc., authorizing: A. Establishing an amount not to exceed $8,400,000 for year ten (Fiscal Year 2011-12) of the ten-year agreement; and, 05/04/11 Operations Committee Minutes Page 3 of 4 NON-CONSENT CALENDAR – Cont’d B. Reducing the amount of the ten-year agreement by $1,357,838 for a total amount not to exceed $121,367,140. 5. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to: A. Award a contract to US Peroxide, Inc. for the purchase of Hydrogen Peroxide, Specification No. C-2011-480, for the period July 1, 2011 through June 30, 2012 for a unit price of $1.750 per gallon delivered, plus applicable sales tax for a total annual amount not to exceed $1,615,000 with four one-year renewal options; and, B. Approve a unit price contingency of 10%. INFORMATIONAL ITEMS: 6. MJL Consulting Contract Update Maintenance Manager, Simon Watson, briefly presented an update on the success and expansion of the painting and coatings program. DEPARTMENT HEAD REPORTS: Director of Operations and Maintenance, Ed Torres, provided a brief update on the upcoming commissioning of trickling filters both at Plant 1 and Plant 2 and its Plan of Secondary Treatment process. Assistant General Manager, Jim Herberg informed the committee that Staff will be submitting a Board agenda report requesting approval for a reimbursement agreement with OCWD for construction work to support the GWRS expansion storage tanks. The reimbursement agreement will be for $350,000 for work to be completed concurrent with OCSD CIP work using contingency funds. Mr. Herberg also announced that Santa Ana River Interceptor Relocation project bid opening date was being delayed until May 11, however, contract award by the County Board of Supervisors is still scheduled for June 7, 2011. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Chair Crandall reported that he had received a letter of appreciation from past Board Chair Doug Davert thanking the Board for the induction to the Honor Walk. ADJOURNMENT: The Chair declared the meeting adjourned at 6:11 p.m. Submitted by: Lilia Kovac, Committee Secretary 05/04/11 Operations Committee Minutes Page 4 of 4