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HomeMy WebLinkAbout04-06-2011 Operations Committee Minutes04/06/11 Operations Committee Minutes Page 1 of 3 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on April 6, 2011, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Tom Beamish, Chair Sharon Quirk-Silva, Vice Chair Bill Dalton Jim Ferryman Michael Levitt Joy Neugebauer David Shawver Fred Smith Constance Underhill Larry Crandall, Board Chair Operations Directors Absent: Roy Moore Steven Rosansky Harry Sidhu Troy Edgar, Board Vice Chair Staff Present: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Jim Herberg, Assistant General Manager Nick Arhontes, Director of Facilities Support Services Jeff Reed, Director of Human Resources Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Dean Fisher, Engineering Manager Tod Haynes, Engineering Manager John Linder, Engineering Manager Mark Esquer Others: Brad Hogin, General Counsel Gino Rapagna Ryal Wheeler PUBLIC COMMENTS: There were no public comments. REPORT OF COMMITTEE CHAIR: Committee Chair Beamish did not give a report. 04/06/11 Operations Committee Minutes Page 2 of 3 REPORT OF GENERAL MANAGER: General Manager Jim Ruth did not give a report. CONSENT CALENDAR: 1. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve minutes of the March 2, 2011, Operations Committee meeting. 2. A. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve a Sole Source Professional Design Services Agreement with RBF Consulting to provide field survey monitoring and construction staking services for the Santa Ana River Interceptor Inspection and Mitigation, Contract No. 2-41-7, for the period May 1, 2011 through June 30, 2013, for a total amount not to exceed $143,320; and, B. Approve a contingency of $28,664 (20%). 3. A. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve renewal of contract with Terra Renewal, LLC. for Grit and Screening Material Removal, Specification No. S-2007-336, for the period June 13, 2011 through June 12, 2012, authorizing an additional amount of $59,675, increasing the total amount not to exceed $620,000; B. Approve one additional contract renewal option for the period June 13, 2012 through June 12, 2013, for a total annual amount not to exceed $620,000; and, C. Approve a contingency of $62,000 (10%). NON-CONSENT CALENDAR: 4. A. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to: Approve exceptions to Resolution No. OCSD 07-04, Section 5.04, authorizing the following: i. Approve an additional one-year extension to the Professional Design Services Agreements with AECOM; Carollo Engineers; Dudek; Infrastructure Engineering Corporation; Lee & Ro, Inc.; Pacific Advanced Civil Engineering, Inc.; ProjectLine Technical Services, Inc.; RBF Consulting; RMS Engineering & Design, Inc.; DLT&V Systems Engineering; Tran Consulting Engineers, Inc.; RMC Water & Environment; and Willdan and Associates, Project No. FE07-00 for Engineering Design Services necessary in supporting Facilities Engineering Projects, commencing July 1, 2011; ii. Approve a maximum annual fiscal year contract limitation not to exceed $250,000 for each Agreement toward Facility Engineering Projects, with $50 ,000 for each Agreement specifically set aside for repair or minor modification projects to existing facilities, for a total amount not to exceed $3,250,000; and iii. Approve the use of the pre -approved list of Professional Design Consultants and the simplified proposal process under Section 5.04 of the Resolution for repair or minor modification projects to existing facilities , which are not incidental to the Orange County Sanitation District awarding a contract for Public Works. B. Authorize the General Manager to execute amendments to the Agreements consistent with the Board approvals herein. DEPARTMENT HEAD REPORTS: Director of Facilities Support Services, Nick Arhontes , reported that his staff would be attending a conference to explore alternative fuels. Mr. Arhontes also reported that the Brea chemical dousing station has been reporting successful results in eliminating odors and lower use of chemicals downstream. Engineering Planning Supervisor Jim Burror presented an overview of the updated Capital Improvement Program for the 2011/12 budget. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Chair Crandall announced that the Honor Walk Ceremony is scheduled for Wednesday, April 20th at 6:00p.m. ADJOURNMENT: The Chair declared the meeting adjourned at 5 :36p.m. Submitted by: ~~ Lilia Kovac , Committee Secretary 04/06/11 Operati ons Co mmittee Minutes Page 3 of 3