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HomeMy WebLinkAbout03-02-2011 Operations Committee Minutes3/2/11 Operations Committee Minutes Page 1 of 3 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on March 2, 2011, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Tom Beamish, Chair Sharon Quirk-Silva, Vice Chair Bill Dalton Jim Ferryman Michael Levitt Roy Moore Joy Neugebauer Steven Rosansky David Shawver Harry Sidhu Fred Smith Constance Underhill Larry Crandall, Board Chair Troy Edgar, Board Vice Chair Operations Directors Absent: Staff Present: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Jim Herberg, Assistant General Manager Nick Arhontes, Director of Facilities Support Services Jeff Reed, Director of Human Resources Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Dean Fisher, Engineering Manager Tod Haynes, Engineering Manager John Linder, Engineering Manager Jim Colston Carla Dillon Mike Larkin Rob Thompson Others: Brad Hogin, General Counsel PUBLIC COMMENTS: There were no public comments. REPORT OF COMMITTEE CHAIR: Committee Chair Beamish did not give a report. 3/2/11 Operations Committee Minutes Page 2 of 3 REPORT OF GENERAL MANAGER: General Manager Jim Ruth did not give a report. CONSENT CALENDAR: MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to: 1. Approve Minutes of the February 2, 2011, Operations Committee meeting. 2. MOVED, SECONDED AND DULY CARRIED: A. Approve Plans and specifications for the P1 Source Control Fume Hood in Lab Bldg, Project No. FE07-13, on file at the office of the Clerk of the Board; B. Approve Addendum Nos. 1 and 2 to the plans and specifications; C. Receive and file bid tabulation and recommendation; D. Award a construction contract to Verne’s Plumbing Inc. for P1 Source Control Fume Hood in Lab Bldg, Project No. FE07-13, for an amount not to exceed $115,500; and E. Approve a contingency of $9,471 (8.2%). 3. MOVED, SECONDED AND DULY CARRIED: A. Authorize the General Manager to solicit proposals and subsequently award a Service Agreement for On-Call Traffic Control Services, Project No. FR11-008, for the period July 1, 2011 through June 30, 2012, for an annual amount not to exceed $105,000, with four one-year renewable options; and B. Approve a contingency of $21,000 (20%). NON-CONSENT CALENDAR: 4. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to authorize the General Manager to negotiate an amendment to the Professional Services Agreement with Black and Veatch for additional design services for the Outfall Land Section and Ocean Outfall Booster Station Piping Rehabilitation, Project No. J-112. DEPARTMENT HEAD REPORTS: Engineering Manager, Rob Thompson, provided a brief report outlining the steps that have been planned and implemented to perform maintenance to the outfall system. As part of this effort, staff noted an additional need for evaluation and design services for a temporary flow meter, rehabilitation, and documentation to ensure continued operation and NPDES permit compliance. Engineering Manager, Dean Fisher, provided a report updating CIP performance. The status includes 64 projects at a combined value of $1.6 billion in planning, design or construction phases, while maintaining a 4.65% change order rate. Five (5) of the six (6) EPA milestones have been completed or are on schedule or ahead of schedule to meet full secondary treatment obligations. Engineering Supervisor, Mike Larkin, provided a report of the Source Inspection Program, which includes 400 permittees enforcing regulatory pre-treatment standards. Director of Facilities Support Services, provided an update on local sewer transfers completed, in negotiations, and planned for conveyance. Director of Operations and Maintenance, Ed Torres, briefly provided a report on permit compliance and wastewater discharge to ocean, as well as observations outside the Zone of Dilution. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY: There were none. ADJOURNMENT: The Chair declared the meeting adjourned at 6:02 p.m. Submitted by: ~~~c. Lilia Kovac, Committee Secretary 3/2/11 Operations Committee Minutes Page 3 of3 Book Page 6 -----------------------------