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HomeMy WebLinkAbout02-02-2011 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on February 2, 2011, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Tom Beamish, Chair Charles Antos Bill Dalton Roy Moore Joy Neugebauer Steven Rosansky David Shawver Harry Sidhu Fred Smith Constance Underhill Larry Crandall, Board Chair Troy Edgar, Board Vice Chair Operations Directors Absent: Sharon Quirk-Silva, Vice Chair Jim Ferryman Staff Present: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Jim Herberg, Assistant General Manager Nick Arhontes, Director of Facilities Support Services Jeff Reed, Director of Human Resources Ed Torres, Director of Operations & Maintenance Lilia Kovac, Committee Secretary Dean Fisher, Engineering Manager John Linder, Engineering Manager Cindi Ambrose Mark Esquer Norbert Gaia Alex Shaban Juanita Skillman Rob Thompson Ryal Wheeler Others: Brad Hogin, General Counsel PUBLIC COMMENTS: There were no public comments. REPORT OF COMMITTEE CHAIR: Committee Chair Beamish did not give a report. Minutes of the Operations Committee February 2, 2011 Page 2 of 3 REPORT OF GENERAL MANAGER: General Manager Jim Ruth, briefly reported that substantial progress had been made by staff in advancing negotiations for an agreement with EnerTech, and that he anticipated an agreement would be reached for submittal to the Board of Directors for approval in February. CONSENT CALENDAR: MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to: 1. Approve Minutes of the December 1, 2010, Operations Committee meeting. 2. A. Approve a Service Agreement with Synagro West LLC., the lowest responsive and responsible bidder, for Digester Cleaning and Disposal, Specification No. S-2010-467, for period March 1, 2011 through June 30, 2011, for an amount not to exceed $451,653.52; B. Approve a contingency of $22,583 (5%); C. Approve four one-year renewal options beginning July 1, 2011 through June 30, 2012, for a total annual amount not to exceed $1,354,960.54; and D. Approve an annual cost escalator of 5% of the renewal base contract of $1,354,960.54, plus an annual contingency of 5%. 3. Approve a budget increase of $733,000 for Temporary Upgrades to Plant Security Barriers, Job No. J-108, for a total budget of $3,118,000. 4. A. Authorize the General Manager to competitively bid and subsequently award a service agreement to the lowest responsive and responsible bidder, for the rehabilitation of Plant No. 1, Sunflower Pump No. 2 Auger and Trough Rehab, Project No. FR10-004, for an amount not to exceed $945,000; and B. Approve a contingency of $175,000 (19%). 5. Approve a contingency increase of $335,320 (4%) to the construction contract with Kiewit/Mass, a Joint Venture, for Replacement of the Rocky Point Pump Station, Contract No. 5-50, for a total contingency of $838,300 (10%). 6. A. Approve a Professional Design Services Agreement with AECOM for Digester Ferric Chloride System Rehabilitation, Project No. P2-105, providing for engineering design services for an amount not to exceed $478,548; and B. Approve a contingency of $47,855 (10%). • Minutes of the Operat ions Committee February 2, 2011 Page 3 of 3 CONSENT CALENDAR: (cont'd) 7. Establish a budget for Fall Protection Improvements at Plant Nos. 1 and 2, Project No. J-123, in the amount of $2,974,000. DEPARTMENT HEAD REPORTS: Assistant General Manager Jim Herberg, reported on the successful completion of storm damage repairs to the SARI Line ; the scheduled progress on the SARI Line relocation project and the Yorba Linda Spur segment. Mr. Herberg also reviewed the progress of secondary treatment consent decree milestones, some of which are ahead of schedule. Director of Facilities Support SeNices Nick Arhontes, reported that he is working with local wastewater agencies and national water agencies, addressing the non-dispersable flushable items and their effect on sewer flow and treatment, in an effort to avoid sewer spills . Director of Operations and Maintenance Ed Torres, reported on the successful proficiency certification of laboratory operations; and on the progress of the plan of operation which will define the most efficient secondary treatment processing . OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Chair Crandall announced that there were two orientation sessions scheduled for newly appointed active and alternate directors; a tour on February 161h, and a meeting on the 24 1h. ADJOURNMENT: The Chair declared the meeting adjourned at 5:15p.m. Submitted by: £;~L~ Lilia Kovac, Committee Secretary