HomeMy WebLinkAbout12-01-2010 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on December 1, 2010, at 5:00 p.m. in the District's Administrative Office.
A quorum was declared present, as follows:
Operations Directors Present:
Tom Beamish, Chair
Sharon Quirk-Silva, Vice Chair
Charles Antos
Bill Dalton
Jim Ferryman
Nancy Gardner
Patsy Marshall
Roy Moore
Joy Neugebauer
David Shawver
Harry Sidhu
Constance Underhill
Larry Crandall, Board Chair
Troy Edgar, Board Vice Chair
Operations Directors Absent:
Staff Present:
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Nick Arhontes, Director of Facilities Support
Services
Jim Herberg, Director of Engineering
Ed Torres, Director of Operations &
Maintenance
Lilia Kovac, Committee Secretary
Dean Fisher, Engineering Manager
Tod Haynes, Engineering Manager
John Linder, Engineering Manager
Jim Burror
Jim Colston
Gary Conklin
Carla Dillon
Mark Esquer
Chuck Forman
Norbert Gaia
Vlad Kogan
Victoria Pilko
Juanita Skillman
Rob Thompson
Simon Watson
Chuck Winsor
Others:
Brad Hogin, General Counsel
James Clark
Drew Kolosky
Bob Ooten
Minutes of the Operations Committee
December 1, 2010
Page 2 of 4
PUBLIC COMMENTS:
There were no public comments.
REPORT OF COMMITTEE CHAIR:
Committee Chair Beamish did not give a report.
REPORT OF GENERAL MANAGER:
General Manager, Jim Ruth, did not give a report.
CONSENT CALENDAR:
MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to:
1. Approve minutes of the October 6, 2010, Operations Committee meeting.
MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to:
2. A. Award a sole source Professional Services Consultant Agreement with MWH
Americas, Inc. for an amount not to exceed $125,206 for developing a Plan of
Operation for Secondary Treatment; and,
B. Approve a contingency of $5,000 (4%).
MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to:
3. Approve a twelve-month real property lease, and subterranean license
agreement with an option to extend, with Brea Imperial Inc. and RV Storage
Depot Brea to allow mobilization of a chemical dosing station and injection of
chemicals at 1225 West Imperial Highway in Brea, for a total cost of $2,500.00
per month, in a form approved by General Counsel.
Staff notified the Committee Chair Beamish, to correct a calculation error made in the
report, increasing the amount from $689,008 to $691,851 and the contingency amount
from $48,231 to $48,430. It was then,
MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to:
4. Approve a Professional Consultant Services Agreement with Black & Veatch
Corporation to provide construction support services for Power Monitoring and
Control Systems, Job No. J-33-3, for an amount not to exceed $691,851; and,
B. Approve a contingency of $48,430 (7%).
Minutes of the Operations Committee
December 1, 2010
Page 3 of 4
MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to:
5. A. Approve Amendment No. 3 to the Professional Services Agreement with M. J.
Schiff & Associates, Inc., providing for additional engineering services for
Interplant Gas Line Rehabilitation, Job No. J-106, for an additional amount of
$104,450, increasing the total amount not to exceed $361,976; and,
B. Approve a contingency of $18,099 (5%).
NON-CONSENT CALENDAR:
MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to:
6. A. Approve Professional Consultant Services Agreements with Black & Veatch
Corporation; Brown and Caldwell; Carollo Engineers, Inc.; HDR Engineering,
Inc.; and Malcolm Pirnie, Inc. to provide planning studies on a task order
basis for a two-year term, with a one-year optional renewal;
B. Authorize the General Manager to assign task orders throughout the contract
duration in accordance with the Delegation of Authority Resolution No. OCSD
07-04; and,
C. Approve exception to Resolution No. OCSD 07-04, Section 4.05, authorizing
the General Manager to select any single suitable firm in the Planning Studies
Program for a particular task order valued at $50,000 or less, without having
to solicit proposals from multiple firms.
7. Director of Operations and Maintenance, Ed Torres, provided an update on the
EnerTech negotiated terms to recover funds paid for biosolids managed by
EnerTech at a lower cost than negotiated paid fees. Directors expressed
concern that the Sanitation District does not hold a security in the case that
EnerTech does not succeed in operating at contract levels.
A substitute motion was made to direct staff to negotiate an agreement to
incorporate a security to the interests of the Sanitation District: It was then,
MOVED, SECONDED AND DULY CARRIED: To delay consideration of
Amendment No. 2 to agreement with EnerTech Environmental California, LLC,
until January 2011, incorporating terms providing for secured recovery of
overcharged fees for diverted biosolids to land application.
Minutes of the Operations Committee
December 1, 2010
Page 4 of4
INFORMATIONAL ITEMS:
8. Regulatory Initiatives Update
Regulatory Affairs Manager, Jim Colston, provided a brief overview of the various
regulations currently in force, as well as proposed legislation and its implications to the
Sanitation District.
DEPARTMENT HEAD REPORTS:
Director of Engineering, Jim Herberg, reported that a consultant working for the EPA
had conducted an unscheduled audit of the District's industrial pretreatment program.
He noted an audit report would be forthcoming and the findings will be presented to the
Operations Committee. Mr. Herberg also reported on the status of Santa Ana River
levee repairs associated with Contract No. 5-58.
Mr. Herberg then reported that an assessment report has been received on the Newport
Forcemain inspection and that the deterioration of the pipeline is not as significant as
reported to the July Operations Committee. Mr Herberg noted that the plastic liner had
delaminated in some areas of the pipeline, but that the pipe had not experienced
corrosion as severe as had been discovered on a similar pipline on Bayside Drive. Staff
will follow-up with an updated report to the Operations Committee in February.
Director of Facilities Support Services, Nick Arhontes, reported that a letter would be
sent to the Public Works Directors reminding them to keep rain flows out of the
collection system as part of the Sanitation District's planning for rainy season.
CLOSED SESSION:
There was no closed session.
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
There were no items.
ADJOURNMENT:
The Chair declared the meeting adjourned at 5:57 p.m. until February 2, 2011.
Submitted by:
~~
Lilia Kovac, Committee Secretary