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HomeMy WebLinkAbout12-01-2010 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District A regular meeting of the Operations Committee of the Orange County Sanitation District was held on December 1, 2010, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Tom Beamish, Chair Sharon Quirk-Silva, Vice Chair Charles Antos Bill Dalton Jim Ferryman Nancy Gardner Patsy Marshall Roy Moore Joy Neugebauer David Shawver Harry Sidhu Constance Underhill Larry Crandall, Board Chair Troy Edgar, Board Vice Chair Operations Directors Absent: Staff Present: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Director of Facilities Support Services Jim Herberg, Director of Engineering Ed Torres, Director of Operations & Maintenance Lilia Kovac, Committee Secretary Dean Fisher, Engineering Manager Tod Haynes, Engineering Manager John Linder, Engineering Manager Jim Burror Jim Colston Gary Conklin Carla Dillon Mark Esquer Chuck Forman Norbert Gaia Vlad Kogan Victoria Pilko Juanita Skillman Rob Thompson Simon Watson Chuck Winsor Others: Brad Hogin, General Counsel James Clark Drew Kolosky Bob Ooten Minutes of the Operations Committee December 1, 2010 Page 2 of 4 PUBLIC COMMENTS: There were no public comments. REPORT OF COMMITTEE CHAIR: Committee Chair Beamish did not give a report. REPORT OF GENERAL MANAGER: General Manager, Jim Ruth, did not give a report. CONSENT CALENDAR: MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to: 1. Approve minutes of the October 6, 2010, Operations Committee meeting. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to: 2. A. Award a sole source Professional Services Consultant Agreement with MWH Americas, Inc. for an amount not to exceed $125,206 for developing a Plan of Operation for Secondary Treatment; and, B. Approve a contingency of $5,000 (4%). MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to: 3. Approve a twelve-month real property lease, and subterranean license agreement with an option to extend, with Brea Imperial Inc. and RV Storage Depot Brea to allow mobilization of a chemical dosing station and injection of chemicals at 1225 West Imperial Highway in Brea, for a total cost of $2,500.00 per month, in a form approved by General Counsel. Staff notified the Committee Chair Beamish, to correct a calculation error made in the report, increasing the amount from $689,008 to $691,851 and the contingency amount from $48,231 to $48,430. It was then, MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to: 4. Approve a Professional Consultant Services Agreement with Black & Veatch Corporation to provide construction support services for Power Monitoring and Control Systems, Job No. J-33-3, for an amount not to exceed $691,851; and, B. Approve a contingency of $48,430 (7%). Minutes of the Operations Committee December 1, 2010 Page 3 of 4 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to: 5. A. Approve Amendment No. 3 to the Professional Services Agreement with M. J. Schiff & Associates, Inc., providing for additional engineering services for Interplant Gas Line Rehabilitation, Job No. J-106, for an additional amount of $104,450, increasing the total amount not to exceed $361,976; and, B. Approve a contingency of $18,099 (5%). NON-CONSENT CALENDAR: MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to: 6. A. Approve Professional Consultant Services Agreements with Black & Veatch Corporation; Brown and Caldwell; Carollo Engineers, Inc.; HDR Engineering, Inc.; and Malcolm Pirnie, Inc. to provide planning studies on a task order basis for a two-year term, with a one-year optional renewal; B. Authorize the General Manager to assign task orders throughout the contract duration in accordance with the Delegation of Authority Resolution No. OCSD 07-04; and, C. Approve exception to Resolution No. OCSD 07-04, Section 4.05, authorizing the General Manager to select any single suitable firm in the Planning Studies Program for a particular task order valued at $50,000 or less, without having to solicit proposals from multiple firms. 7. Director of Operations and Maintenance, Ed Torres, provided an update on the EnerTech negotiated terms to recover funds paid for biosolids managed by EnerTech at a lower cost than negotiated paid fees. Directors expressed concern that the Sanitation District does not hold a security in the case that EnerTech does not succeed in operating at contract levels. A substitute motion was made to direct staff to negotiate an agreement to incorporate a security to the interests of the Sanitation District: It was then, MOVED, SECONDED AND DULY CARRIED: To delay consideration of Amendment No. 2 to agreement with EnerTech Environmental California, LLC, until January 2011, incorporating terms providing for secured recovery of overcharged fees for diverted biosolids to land application. Minutes of the Operations Committee December 1, 2010 Page 4 of4 INFORMATIONAL ITEMS: 8. Regulatory Initiatives Update Regulatory Affairs Manager, Jim Colston, provided a brief overview of the various regulations currently in force, as well as proposed legislation and its implications to the Sanitation District. DEPARTMENT HEAD REPORTS: Director of Engineering, Jim Herberg, reported that a consultant working for the EPA had conducted an unscheduled audit of the District's industrial pretreatment program. He noted an audit report would be forthcoming and the findings will be presented to the Operations Committee. Mr. Herberg also reported on the status of Santa Ana River levee repairs associated with Contract No. 5-58. Mr. Herberg then reported that an assessment report has been received on the Newport Forcemain inspection and that the deterioration of the pipeline is not as significant as reported to the July Operations Committee. Mr Herberg noted that the plastic liner had delaminated in some areas of the pipeline, but that the pipe had not experienced corrosion as severe as had been discovered on a similar pipline on Bayside Drive. Staff will follow-up with an updated report to the Operations Committee in February. Director of Facilities Support Services, Nick Arhontes, reported that a letter would be sent to the Public Works Directors reminding them to keep rain flows out of the collection system as part of the Sanitation District's planning for rainy season. CLOSED SESSION: There was no closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: There were no items. ADJOURNMENT: The Chair declared the meeting adjourned at 5:57 p.m. until February 2, 2011. Submitted by: ~~ Lilia Kovac, Committee Secretary