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Home My WebLink About10-06-2010 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Facilities Support Services Orange County Sanitation District October 6, 2010 – 5:00 p.m. A regular meeting of the Operations Committee of the Orange County Sanitation District was held on October 6, 2010, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Tom Beamish, Chair Sharon Quirk-Silva, Vice Chair Charles Antos Bill Dalton Jim Ferryman Nancy Gardner Patsy Marshall Roy Moore Joy Neugebauer David Shawver Constance Underhill Don Webb Troy Edgar, Board Vice Chair Operations Directors Absent: Larry Crandall, Board Chair Harry Sidhu Staff Present: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Director of Facilities Support Services Jim Herberg, Director of Engineering Ed Torres, Director of Operations & Maintenance Donna N. Terrones, Clerk of the Board Lilia Kovac, Associate Clerk of the Board Dean Fisher, Engineering Manager Tod Haynes, Engineering Manager John Linder, Engineering Manager Jeff Armstrong Jim Colston Ron Coss Mark Esquer Juanita Skillman Rob Thompson Chuck Windsor Others: Brad Hogin, General Counsel Bob Ooten PUBLIC COMMENTS There were no public comments. Minutes of the Operations Committee October 6, 2010 Page 2 of 4 REPORT OF COMMITTEE CHAIR Committee Chair Beamish did not give a report. REPORT OF GENERAL MANAGER General Manager, Jim Ruth, briefly reported on the status of a $1M grant from SAWPA; labor discussions with OCEA; and operating agreement with the City of Anaheim on the Recycling Demonstration Project. CONSENT CALENDAR MOVED, SECONDED AND DULY CARRIED: Recommend to the Board to: 1. Approve minutes of the September 1, 2010, Operations Committee meeting. 2. Adopt Resolution No. OCSD 10-XX, Adopting Updated Orange County Sanitation District Procedures for Implementing the California Environmental Quality Act; and Repeal Resolution No. OCSD 97-05. 3. Authorize the General Manager to approve and award a Sole Source Negotiation Contract for Ferric Chloride, Specification No. C-2010-466, to Kemira Water, at a unit price of $585.00 per dry ton delivered, plus tax, indexed to Iron Age Black Foundry Busheling benchmark of $385/ton and a pricing correction factor of 34% of the difference of the benchmark and index on a quarterly basis, for an estimated annual contract amount not to exceed $5,618,900 for the period December 1, 2010 through November 30, 2011 with four (4) additional one-year renewal options. 4. A. Approve Plans and Specifications for the P2 Plant Water Pump Station Variable Frequency Drive Upgrade, Project No. FE07-11, on file at the office of the Clerk of the Board; B. Approve Addendum Nos. 1 and 2 to the plans and specifications; C. Receive and file bid tabulation and recommendation; D. Award a construction contract to Mass Electric Construction Company for P2 Plant Water Pump Station Variable Frequency Drive Upgrade, Project No. FE07-11, for an amount not to exceed $587,800; and, E. Approve a contingency of $88,170 (15%). Minutes of the Operations Committee October 6, 2010 Page 3 of 4 CONSENT CALENDAR (cont’d) 5. A. Approve Plans and Specifications for the P1 Scrubbers 5 through 8 H2O2 Pump Replacements, Project No. FE07-18, on file at the office of the Clerk of the Board; B. Approve Addendum Nos. 1, 2, and 3 to the plans and specifications; C. Receive and file bid tabulation and recommendation; D. Award a construction contract to S. S. Mechanical Corporation for P1 Scrubbers 5 through 8 H2O2 Pump Replacements, Project No. FE07-18, for an amount not to exceed $279,000; and, E. Approve a contingency of $41,850 (15%). 6. Approve a contingency increase of $1,922,961 (1%) to the construction contract with J.F. Shea Construction, Inc. for Headworks Improvements at Plant No. 2, Job No. P2-66, for a total contingency of $6,730,363 (3.5%). NON-CONSENT CALENDAR MOVED, SECONDED AND DULY CARRIED: Recommend to the Board to: 7. A. Approve a budget increase of $385,000 for Rehabilitation of Westside Pump Station, Contract No. 3-52, for a total budget amount of $12,053,000; and, B. Approve a contingency increase of $147,125 (2.5%) to the construction contract with Norm A. Olsson Construction, Inc., for Rehabilitation of Westside Pump Station, Contract No. 3-52, for a total contingency of $735,625 (12.5%). INFORMATIONAL ITEMS 8. Ocean Monitoring Program: Sediment Mapping Study. Dr. Jeff Armstrong, Senior Scientist in the Ocean Monitoring Program presented results of the study which monitors the receiving waters near the outfall. Dr. Armstrong reported a change in the marine ecosystem and the possible causes for the changes, and outlined the cooperative field sampling efforts with Southern California Coastal Water Research Program (SCCWRP). Joint efforts are expected to result in a refined sampling program, and subsequently a map of the outfall footprint and lead to improved wastewater treatment processes. Minutes of the Operations Committee October 6, 2010 Page 4 of 4 DEPARTMENT HEAD REPORTS • Change Order Management Director of Engineering, Jim Herberg briefly presented the result of the change order approval process approved by the Board of Directors in 2006. All CIP combined contracts have a current change order or contingency rate of 4 . 75%, with a budget goal of5%. Director of Operations and Maintenance, Ed Torres, reported the progress made with EnerTech in negotiating an agreement to remunerate OCSD for contract breach in handling OCSD's biosolids . Mr. Torres reported full cooperation from management and shareholders to perform all contract obligations within an agreed-upon period of time. Mr. Torres reported an emergency repair to natural gas lines located at Plant 2; repairs were needed due to corrosion . He also reported extended emergency repair needed on the Sunflower Pump Station, and will be presented to the Board in October for ratification. CLOSED SESSION There was no closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were no items. ADJOURNMENT The Chair declared the meeting adjourned at 5:40 p.m . The next Operations Committee meeting will be held on Wednesday, November 3, 2010, at 5:00 p.m. Submitted by : i{~t:m'-k_ Lilia Kovac Committee Secretary