HomeMy WebLinkAbout07-07-2010 Operations Committee MinutesREVISED
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
July 7, 2010-5:00 p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was
held on July 7, 2010, at 5:00p.m. in the District's Administrative Office.
A quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Sharon Quirk-Silva, Vice Chair
Charles Antos
Bill Dalton
Jim Ferryman
Nancy Gardner
Patsy Marshall
Roy Moore
Joy Neugebauer
David Shawver
Harry Sidhu
Constance Underhill
Larry Crandall, Board Chair
Troy Edgar, Board Vice Chair
Operations Directors Absent:
Tom Beamish, Chair
PUBLIC COMMENTS
There were no public comments.
REPORT OF COMMITTEE CHAIR
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Nick Arhontes, Director of Operations &
Maintenance
Jim Herberg, Director of Engineering
Ed Torres, Director of Technical Services
Penny M. Kyle, Clerk of the Board
Dean Fisher
John Linder
Mark Esquer
Chuck Forman
Umesh Murthy
Victoria Pilko
Cyndi Ambrose
Dave Heinz
Carla Dillon
Simon Watson
Others:
FILED IN THE OFF ICE ~F T E CLERK .OF THE B ORA~GE CCU NTV SAN IT/W I 0!\!~1 f.mrcr
JUL 2 8 2010
BY:~---........ .......,.
Brad Hagin, General Counsel
Vice Committee Chair Quirk-Silva did not give a report. Chair Crandall distributed a
letter to the Committee Members and received their support in sending a letter of support
to the Governor requesting the appointment of Director Doug Davert to the Santa Ana
Regional Water Quality Control Board.
Minutes of the Operations Committee
July 7, 2010
Page 2
REPORT OF GENERAL MANAGER
Jim Ruth, General Manager, did not give a report.
CONSENT CALENDAR
1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the
June 2, 2010 Operations Committee meeting .
2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to: a) Approve a Professional Design Services Agreement with Dudek
for Chemical Scrubber Conversions and Piping System Improvements, Project
No. P2-1 06, providing for engineering design services for an amount not to
exceed $165 ,559; and,
b) Approve a contingency of $16,555 (10%).
3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to: a) Approve Plans and Specifications for the P1 P2 Bushard Trunk
Fiber Optic Link, Project No. FEO? -10, on file at the office of the Clerk of the
Board;
b) Approve Addendum No . 1 to the plans and specifications;
c) Receive and file bid tabulation and recommendation;
d) Reject the low bids from SECC Corporation, as "Non-Responsive" due to its
failure to provide Industrial Safety Records, failure to provide a signed Security
Bond, and for omitting a price for Bid Item No.6;
e) Reject the low bids from Steiny and Company, Inc., as "Non-Responsive" due
to its failure to acknowledge receipt of Addendum No. 1, failure to provide the list
of current and completed projects, and failure to provide Industrial Safety
Records;
f) Award a Construction Contract to L.A. Electricom, Inc., for P1 P2 Bushard Trunk
Fiber Optic Link, Project No. FE0?-1 0, for an amount not to exceed $129,600;
and,
g) Approve a contingency of $25,800 (20%).
4 . MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to approve an increase in contingency for the Professional Consultant
Services Agreement with Butier Engineering for construction management
services for Newport Trunk Sewer and Force Mains, Bitter Point Pump Station to
. · Minutes of the Operations Committee
July 7, 2010
Page 3
Coast Trunk Sewer, Contract No. 5-58, for an additional $72,437 (4%)
contingency, increasing the total contingency to $181,093 (1 0%).
5. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to a) Approve a Professional Design Services Agreement with Brown
and Caldwell for Santa Ana Trunk Sewer Rehabilitation, Project No. 1-17,
providing for engineering design services for an amount not to exceed $801 ,850;
and,
b) Approve a contingency of $80,185 (1 0%).
6. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to: a) Approve Change Order No. 3 to the Purchase Order
No. 103610-0B, issued to U.S. Peroxide LLC, for Regional Odor and Corrosion
Control Services, Specification No. C-2009-405BD for the period July 1, 2010
through June 30, 2011, to include all remaining renewal options, authorizing the
addition of higher strength 65% weight Calcium Nitrate product for a delivered
price of $2.470 per gallon plus tax; the addition of higher strength 44% weight
Ferric Chloride product for a delivered price of $2.340 per gallon plus tax; the
addition of higher strength 36% weight for Ferrous Chloride product at the unit
price of $2.030 per gallon plus tax; an increase per gallon for 60% weight Calcium
Nitrate, for a total unit price of $2.280 per gallon, plus tax; and additional program
services including project related system and dose site development, mobilization
and demobilization charges, and odor control rental services. The additional
services shall not exceed the total annual amount of $150,000; and,
b) Approve Change Order No. 2 to the Purchase Order No. 1 03611-0B, issued to
Hill Brothers Chemical Company, for Regional Odor and Corrosion Control
Services, Specification No. C-2009-405BD for the period July 1, 2010 through
June 30, 2011, to include all remaining renewal options, authorizing an increase
for Magnesium Hydroxide for a total unit price of $1.761 per gallon, plus tax, and
additional program services including project related system and dose site
development, mobilization and demobilization charges, and odor control rental
services. The additional services shall not exceed the total annual amount of
$150,000 for Hill Brothers Chemical Company; and,
c) Approve a 15% annual unit prices and program price contingencies.
NON-CONSENT CALENDAR
7. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to adopt Resolution No. OCSD 1 0-XX, A Resolution of the Board of
Directors of the Orange County Sanitation District, Making Findings Pursuant to
Public Contract Code Section 3400 in Support of the Sole Source Specification of
Thickening and Dewatering Centrifuges (Sludge Thickening, Dewatering and
Odor Control at Plant 1, Job No. P1-1 01 ).
Minutes of the Operations Committee
July 7, 2010
Page4
8. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to authorize staff to negotiate Amendment No. 2 to the Professional
Design Services Agreement with Malcolm Pirnie, Inc. for additional design
services for the Newport Force Main Condition Assessment, Project No. 5-60.
9. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to authorize an agreement with OpenCEL, LLC, for installation of
equipment and onsite proprietary testing of Plant No. 1 waste activated sludge
treatment (Project No. SP-125-6), for a total amount not to exceed $1,700,000
upon successful installation and testing as follows:
a) Authorize a turn-key installation of OpenCEL equipment and all necessary
auxiliary equipment and utilities for an amount not to exceed $300,000;
b) Approve a sole source lease purchase of OpenCEL equipment for onsite
proprietary testing for a maximum of 36 months at a cost of $32,000 per month,
and a down payment of $250,000; and,
c) Authorize purchase of the OpenCEL equipment for a total amount not to
exceed $1,400,000 upon successful testing.
INFORMATIONAL ITEMS
No items were considered.
DEPARTMENT HEAD REPORTS
Jim Herberg, Director of Engineering, reported that at this time was no need to make
emergency repairs to the SARI line prior to the wet weather.
Ed Torres, Director of Technical Services, distributed a template letter for Directors to
take to their cities and encourage the cities to send under their letterhead to the Santa
Ana Regional Water Quality Control Board for support for the County's proposed
collaborative regional shoreline bacteria monitoring program. He also gave an update on
the commissioning of the slurry carb process at EnerTech's biosolids-to-energy facility.
Nick Arhontes, Director of Operations and Maintenance, recognized Chuck Forman,
Manager, who gave a brief presentation on the accomplishments of the Coatings
Program for the prior three months.
CLOSED SESSION
There was no closed session.
Minutes of the Operations Committee
July 7, 2010
Page 5
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
N/A
ADJOURNMENT
The Chair declared the meeting adjourned at 5:55p.m. The next Operations Committee
meeting will be held on Wednesday, September 1, 2010, at 5:00 p.m.
Submitted by:
~~~
Penny M. Kyle
Clerk of the Board