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HomeMy WebLinkAbout07-07-2010 Operations Committee MinutesREVISED MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District July 7, 2010-5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on July 7, 2010, at 5:00p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Staff Present: Sharon Quirk-Silva, Vice Chair Charles Antos Bill Dalton Jim Ferryman Nancy Gardner Patsy Marshall Roy Moore Joy Neugebauer David Shawver Harry Sidhu Constance Underhill Larry Crandall, Board Chair Troy Edgar, Board Vice Chair Operations Directors Absent: Tom Beamish, Chair PUBLIC COMMENTS There were no public comments. REPORT OF COMMITTEE CHAIR Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Director of Operations & Maintenance Jim Herberg, Director of Engineering Ed Torres, Director of Technical Services Penny M. Kyle, Clerk of the Board Dean Fisher John Linder Mark Esquer Chuck Forman Umesh Murthy Victoria Pilko Cyndi Ambrose Dave Heinz Carla Dillon Simon Watson Others: FILED IN THE OFF ICE ~F T E CLERK .OF THE B ORA~GE CCU NTV SAN IT/W I 0!\!~1 f.mrcr JUL 2 8 2010 BY:~---........ .......,. Brad Hagin, General Counsel Vice Committee Chair Quirk-Silva did not give a report. Chair Crandall distributed a letter to the Committee Members and received their support in sending a letter of support to the Governor requesting the appointment of Director Doug Davert to the Santa Ana Regional Water Quality Control Board. Minutes of the Operations Committee July 7, 2010 Page 2 REPORT OF GENERAL MANAGER Jim Ruth, General Manager, did not give a report. CONSENT CALENDAR 1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the June 2, 2010 Operations Committee meeting . 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Approve a Professional Design Services Agreement with Dudek for Chemical Scrubber Conversions and Piping System Improvements, Project No. P2-1 06, providing for engineering design services for an amount not to exceed $165 ,559; and, b) Approve a contingency of $16,555 (10%). 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Approve Plans and Specifications for the P1 P2 Bushard Trunk Fiber Optic Link, Project No. FEO? -10, on file at the office of the Clerk of the Board; b) Approve Addendum No . 1 to the plans and specifications; c) Receive and file bid tabulation and recommendation; d) Reject the low bids from SECC Corporation, as "Non-Responsive" due to its failure to provide Industrial Safety Records, failure to provide a signed Security Bond, and for omitting a price for Bid Item No.6; e) Reject the low bids from Steiny and Company, Inc., as "Non-Responsive" due to its failure to acknowledge receipt of Addendum No. 1, failure to provide the list of current and completed projects, and failure to provide Industrial Safety Records; f) Award a Construction Contract to L.A. Electricom, Inc., for P1 P2 Bushard Trunk Fiber Optic Link, Project No. FE0?-1 0, for an amount not to exceed $129,600; and, g) Approve a contingency of $25,800 (20%). 4 . MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve an increase in contingency for the Professional Consultant Services Agreement with Butier Engineering for construction management services for Newport Trunk Sewer and Force Mains, Bitter Point Pump Station to . · Minutes of the Operations Committee July 7, 2010 Page 3 Coast Trunk Sewer, Contract No. 5-58, for an additional $72,437 (4%) contingency, increasing the total contingency to $181,093 (1 0%). 5. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to a) Approve a Professional Design Services Agreement with Brown and Caldwell for Santa Ana Trunk Sewer Rehabilitation, Project No. 1-17, providing for engineering design services for an amount not to exceed $801 ,850; and, b) Approve a contingency of $80,185 (1 0%). 6. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to: a) Approve Change Order No. 3 to the Purchase Order No. 103610-0B, issued to U.S. Peroxide LLC, for Regional Odor and Corrosion Control Services, Specification No. C-2009-405BD for the period July 1, 2010 through June 30, 2011, to include all remaining renewal options, authorizing the addition of higher strength 65% weight Calcium Nitrate product for a delivered price of $2.470 per gallon plus tax; the addition of higher strength 44% weight Ferric Chloride product for a delivered price of $2.340 per gallon plus tax; the addition of higher strength 36% weight for Ferrous Chloride product at the unit price of $2.030 per gallon plus tax; an increase per gallon for 60% weight Calcium Nitrate, for a total unit price of $2.280 per gallon, plus tax; and additional program services including project related system and dose site development, mobilization and demobilization charges, and odor control rental services. The additional services shall not exceed the total annual amount of $150,000; and, b) Approve Change Order No. 2 to the Purchase Order No. 1 03611-0B, issued to Hill Brothers Chemical Company, for Regional Odor and Corrosion Control Services, Specification No. C-2009-405BD for the period July 1, 2010 through June 30, 2011, to include all remaining renewal options, authorizing an increase for Magnesium Hydroxide for a total unit price of $1.761 per gallon, plus tax, and additional program services including project related system and dose site development, mobilization and demobilization charges, and odor control rental services. The additional services shall not exceed the total annual amount of $150,000 for Hill Brothers Chemical Company; and, c) Approve a 15% annual unit prices and program price contingencies. NON-CONSENT CALENDAR 7. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to adopt Resolution No. OCSD 1 0-XX, A Resolution of the Board of Directors of the Orange County Sanitation District, Making Findings Pursuant to Public Contract Code Section 3400 in Support of the Sole Source Specification of Thickening and Dewatering Centrifuges (Sludge Thickening, Dewatering and Odor Control at Plant 1, Job No. P1-1 01 ). Minutes of the Operations Committee July 7, 2010 Page4 8. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to negotiate Amendment No. 2 to the Professional Design Services Agreement with Malcolm Pirnie, Inc. for additional design services for the Newport Force Main Condition Assessment, Project No. 5-60. 9. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to authorize an agreement with OpenCEL, LLC, for installation of equipment and onsite proprietary testing of Plant No. 1 waste activated sludge treatment (Project No. SP-125-6), for a total amount not to exceed $1,700,000 upon successful installation and testing as follows: a) Authorize a turn-key installation of OpenCEL equipment and all necessary auxiliary equipment and utilities for an amount not to exceed $300,000; b) Approve a sole source lease purchase of OpenCEL equipment for onsite proprietary testing for a maximum of 36 months at a cost of $32,000 per month, and a down payment of $250,000; and, c) Authorize purchase of the OpenCEL equipment for a total amount not to exceed $1,400,000 upon successful testing. INFORMATIONAL ITEMS No items were considered. DEPARTMENT HEAD REPORTS Jim Herberg, Director of Engineering, reported that at this time was no need to make emergency repairs to the SARI line prior to the wet weather. Ed Torres, Director of Technical Services, distributed a template letter for Directors to take to their cities and encourage the cities to send under their letterhead to the Santa Ana Regional Water Quality Control Board for support for the County's proposed collaborative regional shoreline bacteria monitoring program. He also gave an update on the commissioning of the slurry carb process at EnerTech's biosolids-to-energy facility. Nick Arhontes, Director of Operations and Maintenance, recognized Chuck Forman, Manager, who gave a brief presentation on the accomplishments of the Coatings Program for the prior three months. CLOSED SESSION There was no closed session. Minutes of the Operations Committee July 7, 2010 Page 5 OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY N/A ADJOURNMENT The Chair declared the meeting adjourned at 5:55p.m. The next Operations Committee meeting will be held on Wednesday, September 1, 2010, at 5:00 p.m. Submitted by: ~~~ Penny M. Kyle Clerk of the Board