HomeMy WebLinkAbout06-02-2010 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
June 2, 2010, – 5:00 p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was
held on June 2, 2010, at 5:00 p.m. in the District's Administrative Office.
A quorum was declared present, as follows:
Operations Directors Present:
Tom Beamish, Vice Chair
Charles Antos
Bill Dalton
Pam Keller
Patsy Marshall
Roy Moore
Joy Neugebauer
David Shawver
Constance Underhill
Don Webb
Doug Davert, Board Chair
Larry Crandall, Board Vice Chair
Operations Directors Absent:
Troy Edgar, Chair
Harry Sidhu
Staff Present:
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Nick Arhontes, Director of Operations &
Maintenance
Jim Herberg, Director of Engineering
Ed Torres, Director of Technical Services
Lorenzo Tyner, Director of Finance
Lilia Kovac, Associate Clerk of the Board
Dean Fisher
Tod Haynes
Cindi Ambrose
Norbert Gaia
Charlie McGee
Juanita Skillman
Rob Thompson
Others:
Brad Hogin, General Counsel
John Schiller
Terry Henry
PUBLIC COMMENTS
There were no public comments.
REPORT OF COMMITTEE CHAIR
Committee Vice Chair Beamish did not give a report.
Minutes of the Operations Committee
June 2, 2010
Page 2
REPORT OF GENERAL MANAGER
General Manager Jim Ruth briefly reviewed the past year’s accomplishments as defined
in the strategic plan.
CONSENT CALENDAR
1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the May 5,
2010 Operations Committee meeting.
2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to approve a contingency increase of $71,084 (6%) to the Professional
Services Design Agreement with Black & Veatch Corporation, for Power
Monitoring and Control Systems, Job No. J-33-3, for a total contingency of
$378,472 (32%).
3. Item pulled for discussion.
4. Item pulled for discussion.
5. Item pulled for discussion.
6. Item pulled for discussion.
NON-CONSENT CALENDAR
3. Staff responded to Directors’ request for clarification. It was then:
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to approve Amendment No. 3 to Purchase Order No. 102907-OB issued
to Hampton-Tedder Technical Services providing for Electrical Acceptance
Testing Services for Collection System and Treatment Plant Projects,
Specification No. PSA-2007-003, extending the contract term to June 30, 2011.
4. Staff responded to Directors’ request for clarification. It was then:
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to: a) Authorize the General Manager to competitively bid and
subsequently award a facility repair contract to the lowest responsive and
responsible bidder for the Plant No. 1 Sunflower Pump Station Auger and Trough
Rehabilitation, Project No. FE08-14-R, for an amount not to exceed $625,000;
and,
b) Approve a contingency of $125,000 (20%).
Minutes of the Operations Committee
June 2, 2010
Page 3
5. Staff responded to Directors’ request for clarification. It was then:
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to approve a Sewer Transfer Agreement with the city of Orange,
transferring ownership and associated easement rights for local sewers in four
formerly unincorporated islands known as AD3A and AD6, which have been
annexed by the city of Orange, in a form approved by General Counsel.
6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to approve Amendment No. 1 to the Professional Consultant Services
Agreement with Project Partners, Inc. for Facilities Records Group Staffing
Support, Specification No. CS-2009-408BD, for a time extension from July 1,
2010 through December 31, 2010, and decreasing the contract by $200,000, for a
total amount not to exceed $679,000.
7. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to approve a contingency increase of $115,530 (12%) to the
construction contract with LH Engineering Company, Inc., for Temporary
Upgrades to Plant Security Barriers, Job No. J-108, for a total contingency of
$259,943 (27%).
8. John Schiller of Steve Bubalo Construction expressed his concern on the bid
rating and contract award process. Terry Henry of Instituform Technologies stated
his concern on the vendor rating process, and requested that all bids be rejected.
Staff provided a detailed review of the bid review process. It was then,
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to: a) Receive and file Recommendation for Award memorandum for
Rehabilitation of the Magnolia Trunk Sewer, Contract No. 3-58, constituting the
Orange County Sanitation District’s basis of award pursuant to Public Contract
Code §§ 20785 and 20133;
b) Receive and file letter dated May 4, 2010 from Instituform Technologies, Inc.
protesting award to Kiewit Pacific Company;
c) Receive and file letter dated May 20, 2010 to Instituform Technologies, Inc.
responding to the protest of award;
d) Reject award protest filed by Instituform Technologies, Inc.; and,
e) Award a Design-Build Contract Agreement with Kiewit Pacific Company for the
Rehabilitation of the Magnolia Trunk Sewer, Contract No. 3-58, for a firm, fixed
price of $15,190,000; and,
f) Approve a contingency of $1,519,000 (10%).
Vice Chair Crandall abstained.
Minutes of the Operations Committee
June 2, 2010
Page4
INFORMATIONAL ITEMS
Director of Technical Services, Ed Torres, provided an overview of the proposed
collaborative shoreline bacterial monitoring program. The program is designed to
optimize shoreline monitoring programs and offset budget reductions currently affecting
South Orange County Wastewater Authority, County of Orange. Health Care Agency,
and Orange County Watersheds. Director Antos suggested that member agencies
issue letters to the Santa Ana Regional Quality Control Board supporting the partnership
program.
DEPARTMENT HEAD REPORTS
Director of Operations and Maintenance, Nick Arhontes, reported that an agenda item
would be submitted directly to the Board for emergency repairs to a digester.
Engineering Manager, Tod Haynes, outlined a streamlined change order reporting
process for the Board's future consideration.
CLOSED SESSION
There was no closed session.
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
As Directors inquired about the progress of the corrosion coating program, Staff
reported that the a report is being prepared to present at the July Operations Committee
meeting.
Committee members were polled about changing the meeting start time to 5:30p.m., but
chose to keep at the current start time of 5:00p.m.
ADJOURNMENT
The Chair declared the meeting adjourned at 6:37 p.m. The next Operations Committee
meeting will be held on Wednesday, July 7, 2010, at 5 :00p.m.
Submitted by:
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Associate Clerk of the Board
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