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HomeMy WebLinkAbout06-02-2010 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District June 2, 2010, – 5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on June 2, 2010, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Tom Beamish, Vice Chair Charles Antos Bill Dalton Pam Keller Patsy Marshall Roy Moore Joy Neugebauer David Shawver Constance Underhill Don Webb Doug Davert, Board Chair Larry Crandall, Board Vice Chair Operations Directors Absent: Troy Edgar, Chair Harry Sidhu Staff Present: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Director of Operations & Maintenance Jim Herberg, Director of Engineering Ed Torres, Director of Technical Services Lorenzo Tyner, Director of Finance Lilia Kovac, Associate Clerk of the Board Dean Fisher Tod Haynes Cindi Ambrose Norbert Gaia Charlie McGee Juanita Skillman Rob Thompson Others: Brad Hogin, General Counsel John Schiller Terry Henry PUBLIC COMMENTS There were no public comments. REPORT OF COMMITTEE CHAIR Committee Vice Chair Beamish did not give a report. Minutes of the Operations Committee June 2, 2010 Page 2 REPORT OF GENERAL MANAGER General Manager Jim Ruth briefly reviewed the past year’s accomplishments as defined in the strategic plan. CONSENT CALENDAR 1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the May 5, 2010 Operations Committee meeting. 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a contingency increase of $71,084 (6%) to the Professional Services Design Agreement with Black & Veatch Corporation, for Power Monitoring and Control Systems, Job No. J-33-3, for a total contingency of $378,472 (32%). 3. Item pulled for discussion. 4. Item pulled for discussion. 5. Item pulled for discussion. 6. Item pulled for discussion. NON-CONSENT CALENDAR 3. Staff responded to Directors’ request for clarification. It was then: MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 3 to Purchase Order No. 102907-OB issued to Hampton-Tedder Technical Services providing for Electrical Acceptance Testing Services for Collection System and Treatment Plant Projects, Specification No. PSA-2007-003, extending the contract term to June 30, 2011. 4. Staff responded to Directors’ request for clarification. It was then: MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Authorize the General Manager to competitively bid and subsequently award a facility repair contract to the lowest responsive and responsible bidder for the Plant No. 1 Sunflower Pump Station Auger and Trough Rehabilitation, Project No. FE08-14-R, for an amount not to exceed $625,000; and, b) Approve a contingency of $125,000 (20%). Minutes of the Operations Committee June 2, 2010 Page 3 5. Staff responded to Directors’ request for clarification. It was then: MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a Sewer Transfer Agreement with the city of Orange, transferring ownership and associated easement rights for local sewers in four formerly unincorporated islands known as AD3A and AD6, which have been annexed by the city of Orange, in a form approved by General Counsel. 6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 1 to the Professional Consultant Services Agreement with Project Partners, Inc. for Facilities Records Group Staffing Support, Specification No. CS-2009-408BD, for a time extension from July 1, 2010 through December 31, 2010, and decreasing the contract by $200,000, for a total amount not to exceed $679,000. 7. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a contingency increase of $115,530 (12%) to the construction contract with LH Engineering Company, Inc., for Temporary Upgrades to Plant Security Barriers, Job No. J-108, for a total contingency of $259,943 (27%). 8. John Schiller of Steve Bubalo Construction expressed his concern on the bid rating and contract award process. Terry Henry of Instituform Technologies stated his concern on the vendor rating process, and requested that all bids be rejected. Staff provided a detailed review of the bid review process. It was then, MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Receive and file Recommendation for Award memorandum for Rehabilitation of the Magnolia Trunk Sewer, Contract No. 3-58, constituting the Orange County Sanitation District’s basis of award pursuant to Public Contract Code §§ 20785 and 20133; b) Receive and file letter dated May 4, 2010 from Instituform Technologies, Inc. protesting award to Kiewit Pacific Company; c) Receive and file letter dated May 20, 2010 to Instituform Technologies, Inc. responding to the protest of award; d) Reject award protest filed by Instituform Technologies, Inc.; and, e) Award a Design-Build Contract Agreement with Kiewit Pacific Company for the Rehabilitation of the Magnolia Trunk Sewer, Contract No. 3-58, for a firm, fixed price of $15,190,000; and, f) Approve a contingency of $1,519,000 (10%). Vice Chair Crandall abstained. Minutes of the Operations Committee June 2, 2010 Page4 INFORMATIONAL ITEMS Director of Technical Services, Ed Torres, provided an overview of the proposed collaborative shoreline bacterial monitoring program. The program is designed to optimize shoreline monitoring programs and offset budget reductions currently affecting South Orange County Wastewater Authority, County of Orange. Health Care Agency, and Orange County Watersheds. Director Antos suggested that member agencies issue letters to the Santa Ana Regional Quality Control Board supporting the partnership program. DEPARTMENT HEAD REPORTS Director of Operations and Maintenance, Nick Arhontes, reported that an agenda item would be submitted directly to the Board for emergency repairs to a digester. Engineering Manager, Tod Haynes, outlined a streamlined change order reporting process for the Board's future consideration. CLOSED SESSION There was no closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY As Directors inquired about the progress of the corrosion coating program, Staff reported that the a report is being prepared to present at the July Operations Committee meeting. Committee members were polled about changing the meeting start time to 5:30p.m., but chose to keep at the current start time of 5:00p.m. ADJOURNMENT The Chair declared the meeting adjourned at 6:37 p.m. The next Operations Committee meeting will be held on Wednesday, July 7, 2010, at 5 :00p.m. Submitted by: ~~ Associate Clerk of the Board t ' ' I \