HomeMy WebLinkAbout04-07-2010 Operations Committee Minutes - AmendedREVISED
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
April 7, 2010, – 5:00 p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was
held on April 7, 2010, at 5:00 p.m. in the District's Administrative Office.
A quorum was declared present, as follows:
Operations Directors Present:
Troy Edgar, Chair
Tom Beamish, Vice Chair
Charles Antos
Bill Dalton
Pam Keller
Patsy Marshall
Roy Moore
Joy Neugebauer
David Shawver
Constance Underhill
Don Webb
Doug Davert, Board Chair
Larry Crandall, Board Vice Chair
Operations Directors Absent:
Harry Sidhu
Staff Present:
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Nick Arhontes, Director of Operations &
Maintenance
Jim Herberg, Director of Engineering
Ed Torres, Director of Technical Services
Lilia Kovac, Associate Clerk of the Board
Jim Burror
Tod Haynes
Jim Linder
Carla Dillon
Mark Esquer
Norbert Gaia
Dave Halverson
Dave McLeod
Kathleen Millea
Juanita Skillman
Rob Thompson
Others:
Brad Hogin, General Counsel
Gino Rapagna
PUBLIC COMMENTS
There were no public comments.
REPORT OF COMMITTEE CHAIR
Minutes of the Operations Committee
April 7, 2010
Page 2
Committee Chair Edgar did not give a report.
REPORT OF GENERAL MANAGER
General Manager Jim Ruth did not give a report.
CONSENT CALENDAR
1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the
February 3, 2010 Operations Committee meeting.
2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to: a) Approve Change Order No. 1 to Purchase Order No. 103530-OB
issued to Jamison Engineering Contractors, Inc. for On-Call Contractor Support
Services, Specification No. CS-2009-403BD, for the period July 1, 2009 through
June 30, 2010, authorizing an additional amount of $97,957.33, increasing the
total annual amount not to exceed $350,000;
b) Approve Change Order No. 2 to Purchase Order No. 103530-OB issued to
Jamison Engineering Contractors, Inc. for On-Call Contractor Support Services,
Specification No. CS-2009-403BD, for the period July 1, 2010 through June 30,
2011, authorizing an additional amount of $247,957.33, increasing the total
annual amount not to exceed $500,000.00; and,
c) Approve a contingency for the period July 1, 2010 through June 30, 2011, of
$50,000 (10%).
3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to: a) Approve plans and specifications for the P1 Outfall Pipeline
Disconnects at Scrubber Overflow, Project No. FE03-42, on file at the office of the
Clerk of the Board;
b) Receive and file bid tabulation and recommendation;
c) Reject low bid from Mike Prlich and Sons, Inc. as “Non Responsive” due to its
failure to provide the required information in its bid;
d) Award a Construction Contract to Engineering/Remediation Resources Group,
Inc. for P1 Outfall Pipeline Disconnects at Scrubber Overflow, Project No. FE03-
42, for a total amount not to exceed $93,730; and,
e) Approve a contingency of $23,430 (25%).
Minutes of the Operations Committee
April 7, 2010
Page 3
ACTION ITEMS
4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to approve a contingency increase of $76,050 (23%) to the Professional
Design Services Agreement with MVA Architects, Inc. for North County
Collections Yard, Contract No. 15-04, providing for design services for a total
contingency of $125,648 (38%).
5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to: a) Approve Amendment No. 3 to the Professional Services
Agreement with Tetra Tech, Inc., providing for additional engineering services for
Gisler-Redhill Trunk Improvements, Reach B, Contract No. 7-37, for an additional
amount of $350,000, increasing the total amount not to exceed $905,779; and,
b) Approve a contingency of $45,289 (5%).
6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to approve a contingency increase of $84,000 (6%) to the construction
contract with Colich and Sons, Inc., for Bayside Drive Improvement, Contract
No. 5-61, for a total contingency of $168,000 (12%).
DEPARTMENT HEAD REPORTS
2010/11 CIP Budget – Director of Engineering, Jim Herberg, reviewed the capital
improvement (CIP) budget, detailing its performance against the approved budget with
its milestones, and presented the updated figures for the CIP budget.
Energy Management –O&M Engineering Supervisor, Dave Halverson presented the
Sanitation District’s current energy management best practices and challenges
encountered with the plant operations’ requirements and energy regulations.
Director of Technical Services, Ed Torres, briefly reported that the Sanitation District’s
annual ocean monitoring report is compliant to Ocean Discharge Permit regulations.
The annual Biosolids Management Performance Report was reviewed and distributed to
all Operations Committee members.
Director of Operations, Nick Arhontes, reported that staff had assisted Santa Margarita
Water District clean up a sewer spill. Mr. Arhontes also reported he was working with
Buena Park and La Habra cities’ staff to consider a site for the Odor and Corrosion
Control Program chemical storage tank.
CLOSED SESSION
There was no closed session.
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Minutes of the Operations Committee
April 7, 2010
Page 4
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY
There were none .
ADJOURNMENT
The Chair declared the meeting adjourned at 6:03p .m. The next Operations
Committee meeting will be held on Wednesday, May 5, 2010, at 5:00p.m.
Submitted by:
~K~
Lilia Kovac
Associate Clerk of the Board