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HomeMy WebLinkAbout04-07-2010 Operations Committee Minutes - AmendedREVISED MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District April 7, 2010, – 5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on April 7, 2010, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Troy Edgar, Chair Tom Beamish, Vice Chair Charles Antos Bill Dalton Pam Keller Patsy Marshall Roy Moore Joy Neugebauer David Shawver Constance Underhill Don Webb Doug Davert, Board Chair Larry Crandall, Board Vice Chair Operations Directors Absent: Harry Sidhu Staff Present: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Director of Operations & Maintenance Jim Herberg, Director of Engineering Ed Torres, Director of Technical Services Lilia Kovac, Associate Clerk of the Board Jim Burror Tod Haynes Jim Linder Carla Dillon Mark Esquer Norbert Gaia Dave Halverson Dave McLeod Kathleen Millea Juanita Skillman Rob Thompson Others: Brad Hogin, General Counsel Gino Rapagna PUBLIC COMMENTS There were no public comments. REPORT OF COMMITTEE CHAIR Minutes of the Operations Committee April 7, 2010 Page 2 Committee Chair Edgar did not give a report. REPORT OF GENERAL MANAGER General Manager Jim Ruth did not give a report. CONSENT CALENDAR 1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the February 3, 2010 Operations Committee meeting. 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Approve Change Order No. 1 to Purchase Order No. 103530-OB issued to Jamison Engineering Contractors, Inc. for On-Call Contractor Support Services, Specification No. CS-2009-403BD, for the period July 1, 2009 through June 30, 2010, authorizing an additional amount of $97,957.33, increasing the total annual amount not to exceed $350,000; b) Approve Change Order No. 2 to Purchase Order No. 103530-OB issued to Jamison Engineering Contractors, Inc. for On-Call Contractor Support Services, Specification No. CS-2009-403BD, for the period July 1, 2010 through June 30, 2011, authorizing an additional amount of $247,957.33, increasing the total annual amount not to exceed $500,000.00; and, c) Approve a contingency for the period July 1, 2010 through June 30, 2011, of $50,000 (10%). 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Approve plans and specifications for the P1 Outfall Pipeline Disconnects at Scrubber Overflow, Project No. FE03-42, on file at the office of the Clerk of the Board; b) Receive and file bid tabulation and recommendation; c) Reject low bid from Mike Prlich and Sons, Inc. as “Non Responsive” due to its failure to provide the required information in its bid; d) Award a Construction Contract to Engineering/Remediation Resources Group, Inc. for P1 Outfall Pipeline Disconnects at Scrubber Overflow, Project No. FE03- 42, for a total amount not to exceed $93,730; and, e) Approve a contingency of $23,430 (25%). Minutes of the Operations Committee April 7, 2010 Page 3 ACTION ITEMS 4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a contingency increase of $76,050 (23%) to the Professional Design Services Agreement with MVA Architects, Inc. for North County Collections Yard, Contract No. 15-04, providing for design services for a total contingency of $125,648 (38%). 5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Approve Amendment No. 3 to the Professional Services Agreement with Tetra Tech, Inc., providing for additional engineering services for Gisler-Redhill Trunk Improvements, Reach B, Contract No. 7-37, for an additional amount of $350,000, increasing the total amount not to exceed $905,779; and, b) Approve a contingency of $45,289 (5%). 6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a contingency increase of $84,000 (6%) to the construction contract with Colich and Sons, Inc., for Bayside Drive Improvement, Contract No. 5-61, for a total contingency of $168,000 (12%). DEPARTMENT HEAD REPORTS 2010/11 CIP Budget – Director of Engineering, Jim Herberg, reviewed the capital improvement (CIP) budget, detailing its performance against the approved budget with its milestones, and presented the updated figures for the CIP budget. Energy Management –O&M Engineering Supervisor, Dave Halverson presented the Sanitation District’s current energy management best practices and challenges encountered with the plant operations’ requirements and energy regulations. Director of Technical Services, Ed Torres, briefly reported that the Sanitation District’s annual ocean monitoring report is compliant to Ocean Discharge Permit regulations. The annual Biosolids Management Performance Report was reviewed and distributed to all Operations Committee members. Director of Operations, Nick Arhontes, reported that staff had assisted Santa Margarita Water District clean up a sewer spill. Mr. Arhontes also reported he was working with Buena Park and La Habra cities’ staff to consider a site for the Odor and Corrosion Control Program chemical storage tank. CLOSED SESSION There was no closed session. ' ' Minutes of the Operations Committee April 7, 2010 Page 4 OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none . ADJOURNMENT The Chair declared the meeting adjourned at 6:03p .m. The next Operations Committee meeting will be held on Wednesday, May 5, 2010, at 5:00p.m. Submitted by: ~K~ Lilia Kovac Associate Clerk of the Board