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HomeMy WebLinkAbout11-04-2009 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District November 4, 2009, – 5:30 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on November 4, 2009, at 5:30 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Bill Dalton, Chair David Shawver, Vice Chair Charles Antos Tom Beamish Troy Edgar Patsy Marshall Roy Moore Joy Neugebauer Harry Sidhu Constance Underhill Don Webb Larry Crandall, Board Vice Chair Operations Directors Absent: Doug Davert, Board Chair Staff Present: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Dir. of Operations & Maintenance Jim Herberg, Director of Engineering Ed Torres, Director of Technical Services Penny Kyle, Clerk of the Board Dean Fisher Tod Haynes Sam Mowbray Jim Colston Chuck Forman Mark Esquer Rob Thompson Others: Brad Hogin, General Counsel Director Keith Bohr Director John Withers Gino Rapagna PUBLIC COMMENTS There were no public comments. REPORT OF COMMITTEE CHAIR Committee Chair Dalton did not give a report. REPORT OF GENERAL MANAGER The General Manager reported that a memorandum of understanding with Irvine Ranch Water District would be going directly to the Board of Directors for approval later this month. Minutes of the Operations Committee November 4, 2009 Page 2 CONSENT CALENDAR (1 - 3) 1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the October 7, 2009 Operations Committee meeting. 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a Reimbursement Agreement with the City of Newport Beach for construction of Bayside Drive Improvement, Contract No. 5-61, in a form approved by General Counsel. 3. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to enter into negotiations with RBF Consulting for construction support services for the Temporary Upgrades to Plant Security Barriers, Project No. J-108. ACTION ITEMS (4) 4. Recommend to the Board of Directors to a) Award a Sole Source contract to Michael J. Lettich Consulting for the painting and coatings program for the process areas at Plant No. 1 and No. 2 and remote pump stations for the period December 1, 2009 through June 30, 2010 for an amount not to exceed $625,000; and, b) Approve four one-year renewal options beginning July 1, 2010 through June 30, 2011, for a total annual amount not to exceed $725,000. Directors questioned costs, the sole source of this project, scope of work, and bringing the program in house. It was then: MOVED, SECONDED AND DULY CARRIED: Submit the item to the Board of Directors for consideration without a recommendation from the Operations Committee. They also requested the additional information to be included with the Board agenda package. Director Sidhu opposed. INFORMATION ITEMS (5 – 6) 5. Regulatory Concerns and Developments Environmental Supervisor Jim Colston reviewed the key proposed regulatory initiatives facing the District, the potential impact if these regulations were adopted as proposed, and the outcomes the District hopes to achieve in advocating with the regulators. 6. Trace Organic Compounds (TOrCs) in Wastewater: Part 1 - Potential Environmental and Public Health Risk Laboratory Manager Sam Mowbray provided a brief overview on the District’s efforts to understand any potential impacts of TOrCs on the Groundwater Replenishment System and the marine environment. . Minutes of the Operations Committee November 4, 2009 Page 3 DEPARTMENT HEAD REPORTS Director of Operations and Maintenance, Nick Arhontes, reported staff was meeting with the public works staff from Fountain Valley and Huntington Beach on providing information to them more quickly regarding odor issues . Director of Technical Services, Ed Torres, reported the Ocean Monitoring Permit renewal is scheduled to be adopted in January 2010 . He also provided an update on the Ener Tech facility in Rialto . They are working to have the facility fully commissioned by the end of the year . Director of Engineering, Jim Herberg, reported a request would be submitted directly to the Board to increase the budget and contingency for Rehabilitation of Westside Pump Station, Contract No . 3-52, due to severe concrete erosion. Dean Fisher, Acting Engineering Manager, provided a brief report and pictures of the erosion. CLOSED SESSION There was no closed session . OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none . ADJOURNMENT The Chair declared the meeting adjourned at 7:15p.m . The next Operations Committee meeting will be held on Wednesday , December 2, 2009, at 5:00p.m . Submitted by : ~v.- Penny M. le Clerk of the Board