HomeMy WebLinkAbout09-02-2009 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
September 2, 2009, – 5:00 p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was held on
September 2, 2009, at 5:00 p.m. in the District's Administrative Office.
A quorum was declared present, as follows:
Operations Directors Present:
Bill Dalton, Chair
David Shawver, Vice Chair
Charles Antos
Tom Beamish
Troy Edgar
Patsy Marshall
Roy Moore
Joy Neugebauer
Sharon Quirk
Harry Sidhu
Constance Underhill
Don Webb
Larry Crandall, Board Vice Chair
Doug Davert, Board Chair
Operations Directors Absent:
None
Staff Present:
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Nick Arhontes, Dir. of Operations & Maintenance
Jim Herberg, Director of Engineering
Sam Mowbray, Laboratory Manager
Lilia Kovac, Committee Secretary
Olga Cervantes
Dean Fisher
Marty England
Norbert Gaia
Jay Kaura
Tod Haynes
Others:
Gino Rapagna
PUBLIC COMMENTS
There were no public comments.
REPORT OF COMMITTEE CHAIR
Committee Chair Dalton did not give a report.
REPORT OF GENERAL MANAGER
The General Manager did not give a report.
Minutes of the Operations Committee
September 2, 2009
Page 2
CONSENT CALENDAR (1 - 4)
1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the July 1, 2009
Operations Committee meeting.
2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to
approve a budget amendment in the amount of $137,518 for Rehabilitation of District
Siphons, Contract No. 2-68, for a total budget of $8,141,518.
3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors
to: a) Approve a Budget increase of $516,000 for Rehabilitation of Westside Pump
Station, Contract No. 3-52, for a total budget amount of $11,025,000; and,
b) Approve a contingency increase of $176,550 (3%) to the construction contract with
Norm A. Olsson Construction, Inc., for Rehabilitation of Westside Pump Station,
Contract No. 3-52, for a total contingency of $470,800 (8%).
4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to
approve a reduction in retention to not less than 1% ($282,715) of the total contract
amount for the Construction Contract with J. F. Shea Construction, Inc. for Ellis Avenue
Pump Station Construction, Contract No. I-10B.
ACTION ITEMS (5 - 6)
5. Director of Operations and Maintenance, Nick Arhontes, clarified the origin of funding for
this project and will revise the agenda report going forward to the Board of Directors.
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to
approve a Quitclaim Grant of Property Rights in Sewer Pipeline and Assignment of
Accompanying Easement Rights from Orange County Sanitation District to the Costa
Mesa Sanitary District, in the amount not to exceed $1,300,000, in a form approved by
General Counsel.
6. Staff reviewed in detail the Design Build request for proposal and bid processes put in
place based on legislation and the Sanitation District’s policies.
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors
to: a) Authorize the General Manager to issue a Request for Proposal for Design-Build
Services to the three most qualified firms for Rehabilitation of Magnolia Trunk Sewer,
Contract No. 3-58; and,
b) Authorize the General Manager to negotiate a Design-Build Contract Agreement for
said project with the Design-Build firm providing “best value,” as defined by the Public
Contract Code, to be awarded by the Board of Directors at a future meeting.
Minutes of the Operations Committee
September 2, 2009
Page 3
INFORMATION ITEMS
There were no items.
DEPARTMENT HEAD REPORTS
Director of Engineering, Jim Herberg , reported that the average contingency percentage of the
15 large CIP projects is 4.6% of the total budget.
Director of Operations and Maintenance, Nick Arhontes, reported the lowest plant flow level at
207 mgd, and approximately 90 mgd is being supplied to the Orange County Water District. A
change appears to have taken place in the sewer composition with solids not settling, requiring
more bleach and chemicals .
Sam Mowbray, Laboratory Manager, reported that the NPDES Ocean Discharge Permit
issuance has been delayed, but is on the agenda for review on October 28, 2009 .
CLOSED SESSION
There was no closed session .
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There were none .
ADJOURNMENT
The Chair declared the meeting adjourned at 5:50 p.m . The next Operations Committee
meeting will be held on Wednesday, October 7, 2009 , at 5:00p.m.
Submitted by :
ci~1~~
Lilia Kovac
Committee Secretary
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