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HomeMy WebLinkAbout09-02-2009 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District September 2, 2009, – 5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on September 2, 2009, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Bill Dalton, Chair David Shawver, Vice Chair Charles Antos Tom Beamish Troy Edgar Patsy Marshall Roy Moore Joy Neugebauer Sharon Quirk Harry Sidhu Constance Underhill Don Webb Larry Crandall, Board Vice Chair Doug Davert, Board Chair Operations Directors Absent: None Staff Present: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Dir. of Operations & Maintenance Jim Herberg, Director of Engineering Sam Mowbray, Laboratory Manager Lilia Kovac, Committee Secretary Olga Cervantes Dean Fisher Marty England Norbert Gaia Jay Kaura Tod Haynes Others: Gino Rapagna PUBLIC COMMENTS There were no public comments. REPORT OF COMMITTEE CHAIR Committee Chair Dalton did not give a report. REPORT OF GENERAL MANAGER The General Manager did not give a report. Minutes of the Operations Committee September 2, 2009 Page 2 CONSENT CALENDAR (1 - 4) 1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the July 1, 2009 Operations Committee meeting. 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a budget amendment in the amount of $137,518 for Rehabilitation of District Siphons, Contract No. 2-68, for a total budget of $8,141,518. 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Approve a Budget increase of $516,000 for Rehabilitation of Westside Pump Station, Contract No. 3-52, for a total budget amount of $11,025,000; and, b) Approve a contingency increase of $176,550 (3%) to the construction contract with Norm A. Olsson Construction, Inc., for Rehabilitation of Westside Pump Station, Contract No. 3-52, for a total contingency of $470,800 (8%). 4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a reduction in retention to not less than 1% ($282,715) of the total contract amount for the Construction Contract with J. F. Shea Construction, Inc. for Ellis Avenue Pump Station Construction, Contract No. I-10B. ACTION ITEMS (5 - 6) 5. Director of Operations and Maintenance, Nick Arhontes, clarified the origin of funding for this project and will revise the agenda report going forward to the Board of Directors. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a Quitclaim Grant of Property Rights in Sewer Pipeline and Assignment of Accompanying Easement Rights from Orange County Sanitation District to the Costa Mesa Sanitary District, in the amount not to exceed $1,300,000, in a form approved by General Counsel. 6. Staff reviewed in detail the Design Build request for proposal and bid processes put in place based on legislation and the Sanitation District’s policies. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Authorize the General Manager to issue a Request for Proposal for Design-Build Services to the three most qualified firms for Rehabilitation of Magnolia Trunk Sewer, Contract No. 3-58; and, b) Authorize the General Manager to negotiate a Design-Build Contract Agreement for said project with the Design-Build firm providing “best value,” as defined by the Public Contract Code, to be awarded by the Board of Directors at a future meeting. Minutes of the Operations Committee September 2, 2009 Page 3 INFORMATION ITEMS There were no items. DEPARTMENT HEAD REPORTS Director of Engineering, Jim Herberg , reported that the average contingency percentage of the 15 large CIP projects is 4.6% of the total budget. Director of Operations and Maintenance, Nick Arhontes, reported the lowest plant flow level at 207 mgd, and approximately 90 mgd is being supplied to the Orange County Water District. A change appears to have taken place in the sewer composition with solids not settling, requiring more bleach and chemicals . Sam Mowbray, Laboratory Manager, reported that the NPDES Ocean Discharge Permit issuance has been delayed, but is on the agenda for review on October 28, 2009 . CLOSED SESSION There was no closed session . OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none . ADJOURNMENT The Chair declared the meeting adjourned at 5:50 p.m . The next Operations Committee meeting will be held on Wednesday, October 7, 2009 , at 5:00p.m. Submitted by : ci~1~~ Lilia Kovac Committee Secretary H :\dept\agenda\Operations Committee\Operations 2009\0909\090209 Operations Minutes.docx