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HomeMy WebLinkAbout07-01-2009 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District July 1, 2009 – 5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on July 1, 2009, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Bill Dalton, Chair David Shawver, Vice Chair Charles Antos Tom Beamish Patsy Marshall Roy Moore Joy Neugebauer Sharon Quirk Harry Sidhu Constance Underhill Don Webb Larry Crandall, Board Vice Chair Operations Directors Absent: Troy Edgar Doug Davert, Board Chair Staff Present: Bob Ghirelli, Assistant General Manager Nick Arhontes, Dir. of Operations & Maintenance Jim Herberg, Director of Engineering Ed Torres, Director of Technical Services Lilia Kovac, Committee Secretary Mark Esquer Dean Fisher Norbert Gaia Tod Haynes John Linder Julian Sabri Others: Gino Rampagna, IPMC PUBLIC COMMENTS There were no public comments. REPORT OF COMMITTEE CHAIR Committee Chair Dalton did not give a report. REPORT OF GENERAL MANAGER The Assistant General Manager did not give a report. CONSENT CALENDAR (1 - 4) Minutes of the Operations Committee July 1, 2009 Page 2 1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the June 3, 2009 Operations Committee meeting. 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Approve a Professional Consultant Services Agreement with AECOM Technical Services, Inc. to provide construction support services for Sludge Digester Rehabilitation at Plant No. 1, Job No. P1-100, for an amount not to exceed $2,761,337; and, b) Approve a contingency of $276,134 (10%). 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a contingency increase of $33,650 (5%) to the construction contract with Avi-Con, Inc., dba CA Construction, for P1 Miscellaneous Buildings Office Improvements, Project No. FE07-08, for a total contingency of $134,600 (20%). 4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Authorize the General Manager to approve renewal of a contract with Neutron Products, Inc., for Purchase of Anionic Polymer, Specification No.C-2006-273 (P.O. 102634-OB), in the amount of $3.00/Active Pound delivered, plus applicable sales tax, for a one-year period effective September 1, 2009 through August 31, 2010, and authorizing an additional one-year renewal option; and, b) Authorize a 10% annual unit price escalation contingency. ACTION ITEMS 5. Engineering Manager John Linder addressed the Committee members identifying the extensive amount of work required to bring the Sanitation District’s as-built drawings current, and to add future construction drawings for accurate documentation of all facilities. The accuracy of drawings is critical for safety of ratepayers as well as assets. This contract utilizes temporary help until completed, and does not increase the direct employee headcount. It was then: MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Approve a Professional Consultant Services Agreement with Project Partners, Inc. for Facilities Records Group Staffing Support, Specification No. CS-2009-408BD, for an amount not to exceed $879,000 for the period of July 1, 2009 through June 30, 2010, with four one-year renewal options; and b) Approve an annual 3% escalation for future contract renewals. Director Sidhu opposed. Non-Consent There were no items. Minutes of the Operations Committee July 1, 2009 Page 3 INFORMATION ITEMS There were no items . DEPARTMENT HEAD REPORTS Director of Engineering, Jim Herberg, briefly reviewed the result of the SARI Line survey and erosion in three locations of exposed sewer lines . Remedial work will be required to be completed during a very restrictive timeframe . Vice Chair Crandall reported that the Corps of Engineers had secured funding that will be available for the re-routing of the SARI Line. Director of Technical Services, Ed Torres , reported that the O .C . Health Care Agency reported lowest sewer spills and beach closures since 2000, greatly due to dry weather flows diverted to the treatment plant. Mr. Torres also reported that an expert panel from National Water Resources Board will be meeting July 7 and reviewing OCSD 's disinfection practices for efficiencies . He also reported that the Regional Water Quality Control Board will be meeting on July 1 01h, and OCSD will participate in the public workshop on ocean monitoring and discharge permit application. Mr. Torres reported that the senate version of the Cap and Trade Energy bill does not include exemptions for manmade combustion and biomass releases , which would adversely affect the Sanitation District and the biosolids program. Staff plans to join efforts with NACWA to advocate for appropriate exemptions . CLOSED SESSION There was no closed session . OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none . ADJOURNMENT The Chair declared the meeting adjourned at 5:45p.m . The next Operations Committee meeting will be held on Wednesday, September 2, 2009, at 5:00p.m. Submitted by : WLK~ Lilia Kovac Committee Secretary H:\dept\agenda\Operations Committee\Operatio ns 2009\0709\070109 Operations Minutes.docx