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Home My WebLink About05-06-2009 Operations Committee Minutes“Corrected” MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District May 6, 2009 – 5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on May 6, 2009, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Bill Dalton, Chair David Shawver, Vice Chair Charles Antos Tom Beamish Troy Edgar Roy Moore Joy Neugebauer Sharon Quirk Fred Smith Constance Underhill Leslie Daigle Doug Davert, Board Chair Larry Crandall, Board Vice Chair Operations Directors Absent: Harry Sidhu Others: Gino Rampagna, IPMC Bob Ooten, Alt. Director Staff Present: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Dir. of Operations & Maintenance Jim Herberg, Director of Engineering Ed Torres, Director of Technical Services Lorenzo Tyner, Director of Finance and Administrative Services Lilia Kovac, Committee Secretary Dean Fisher Norbert Gaia Tod Haynes John Linder Gary Conklin Carla Dillon Juanita Skillman Simon Watson Chuck Winsor PUBLIC COMMENTS There were no public comments. REPORT OF COMMITTEE CHAIR Committee Chair Dalton did not give a report. REPORT OF GENERAL MANAGER Lorenzo Tyner, Director of Finance and Administrative Services, briefly reported that debt issuance had been delayed in March, but issued on April 22, 2009 at a lower rate than Minutes of the Operations Committee May 6, 2009 Page 2 anticipated, resulting in greater savings. Mr. Tyner also reviewed the Sanitation District’s projected revenues for 2009-10. CONSENT CALENDAR (1 - 12) 1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the April 1, 2009 Operations Committee meeting. 2. a) MOVED, SECONDED, AND DULY CARRIED: Award a purchase order contract to J.F Shea Co., Inc. for Replacement of Three (3) Hazardous Materials Storage Lockers/Modules & Shower Eye/Face Wash Station at Plant 2, Specification No. S-2009-401BD, for an amount not to exceed $186,000; and, b) Approve a contingency of $13,020 (7%). 3. a) MOVED, SECONDED, AND DULY CARRIED: Approve a sole source purchase order to be issued to Putzmeister America, Inc. for Plant 2 No. 4 Cake Transfer Pump Repair Services, for an amount not to exceed $110,000; and, b) Approve a contingency of $22,000 (20%). 4. MOVED, SECONDED, AND DULY CARRIED: Ratify Change Order No. 1 to Purchase Order No. 71172-OS issued to Jamison Engineering for Plant 1 Headworks Splitter Box No. 3 Channel Repair Services for an additional amount of $22,000, increasing the total amount not to exceed $125,180. 5. Item pulled for discussion. 6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Award a contract to Polydyne, Inc., for the Purchase of Liquid Cationic Polymer, Specification No. C-2008-395BD, for a unit price of $1.975 per active pound delivered for Solution polymer plus applicable sales tax, and $1.85 per active pound delivered for Mannich polymer plus applicable sales tax, for an estimated annual amount of $2,282,500 for the period July 1, 2009 through June 30, 2010, and four one-year renewal options; and, b) Approve a 10% annual unit price contingency. 7. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Award a contract to U.S. Peroxide, LLC, for Regional Odor and Corrosion Control Services, Specification No. C-2009-405BD, at the unit prices of Minutes of the Operations Committee May 6, 2009 Page 3 $1.78/gallon delivered plus tax for Ferrous Chloride; $1.72/gallon delivered plus tax for Hydrogen Peroxide (27%), indexed to the natural gas previous quarter average NYMEX Henry-Hub gas base price of $9.00 per MMBtu, and an escalation index factor of an additional $0.025/gallon for every increase of $1.00 above the indexed cost; and, $2.19/gallon delivered plus tax for Bioxide, for an estimated annual amount of $3,300,000, for the period July 1, 2009 through June 30, 2010, and four one-year renewal options; b) Award a contract to Hill Brothers Chemical Company for Regional Odor and Corrosion Control Services, Specification No. C-2009-405BD, for an initial delivered unit price of $1.736/gallon plus tax for Magnesium Hydroxide, indexed to the natural gas previous month’s daily average NYMEX Henry-Hub gas base price of $13.25 per MMBtu, and an escalation index factor of an additional $0.06 per gallon for every increase of $1.00 above the indexed cost, for an estimated annual amount of $2,500,000 for the period July 1, 2009 through June 30, 2010, and four one-year renewal options; and, c) Approve a 10% annual unit price contingency. 8. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 4 to the Agreement for Private Operation and Maintenance of Oxygen Generation System at Plant No. 2 with Air Products and Chemicals, Inc., (P.O. 43063-OB), extending the contract for a two-year period beginning February 2, 2010 to February 1, 2012, for an annual amount of $321,766.80 adjusted annually based on the Consumer Price Index for the Los Angeles/Orange County/Riverside area. 9. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to enter into negotiations with Malcolm Pirnie, Inc. for construction support services for Replacement of the Rocky Point Pump Station, Contract No. 5-50. 10. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to enter into negotiations with Dudek, Inc. for construction support services for Bayside Drive Improvement, Contract No. 5-61. 11. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to receive and file the ADA Compliance Feasibility Study for P1 Miscellaneous Buildings Office Improvements, Project No. FE07-08, dated August 2008, prepared by Willdan. Minutes of the Operations Committee May 6, 2009 Page 4 12. a) MOVED, SECONDED, AND DULY CARRIED: Approve Plans and Specifications for the P2 EPSA Roof Access, Project No. FE07-07, on file at the office of the Clerk of the Board; b) Approve Addendum No. 1 to the plans and specifications; c) Receive and file bid tabulation and recommendation; d) Award a contract to DenBoer Engineering & Construction, Inc., for P2 EPSA Roof Access, Project No. FE07-07, for an amount not to exceed $134,000; and, e) Approve a contingency of $26,800 (20%). Non-Consent 5. Staff answered questions on the contents of the report which is restricted to the collections system. It was then: MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve the final Sewer System Management Plan prepared by staff dated May 1, 2009. ACTION ITEMS (13 – 14) 13. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 9 to the Professional Services Agreement with Integrated Program Management Consultants, a joint venture of Parsons Water and Infrastructure, Inc., and CH2M Hill, Inc., authorizing: a) Establish an amount not to exceed $15,877,732 for year eight (Fiscal Year 2009-10) of the ten-year contract; and, b) Increase the total amount of the ten-year contract to a total amount not to exceed $108,954,978. 14. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Approve Plans and Specifications for the P2 Plant Water PS Discharge Piping, Project No. FE07-17, on file at the office of the Clerk of the Board; b) Approve Addendum Nos. 1 and 2 to the plans and specifications; c) Receive and file bid tabulation and recommendation; ' . Minutes of the Operations Committee May 6, 2009 Page 5 d) Receive and file letter dated February 5, 2009, from Atlas Allied, Inc., requesting relief of their bid in the amount of $323,900 due to a mathematical error; e) Award a contract to Ken Thompson, Inc., for P2 Plant Water PS Discharge Piping, Project No. FE0?-17, for an amount not to exceed $460,000; and, f) Approve a contingency of $92,000 (20%). INFORMATION ITEMS There were none. DEPARTMENT HEAD REPORTS Director of Engineering, Jim Herberg, briefly reported that he would be submitting for the Board's approval an annexation of a 1700-acre parcel in Santiago Canyon. The Director of Operations and Maintenance, Nick Arhontes, reported the volume of water provided to the O.C. Water District for GWRS is an average of 69 mgd . CLOSED SESSION There was no closed session . OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. ADJOURNMENT The Chair declared the meeting adjourned at 5:45 p.m. The next Operations Committee meeting will be held on Wednesday, June 3, 2009, at 5:00 p.m. Submitted by: ;ff~~. Lilia Kovac 1 Committee Secretary H:\dept\agenda\Operations Committee\Operations 2009\0609\050609 Operations Minutes.docx