The URL can be used to link to this page

Home My WebLink About03-04-2009 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District March 4, 2009 – 5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on March 4, 2009, at 5:00 p.m. in the Sanitation District’s Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Bill Dalton, Chair David Shawver, Vice Chair Charles Antos Tom Beamish Troy Edgar Patsy Marshall Roy Moore Joy Neugebauer Sharon Quirk Constance Underhill Doug Davert, Board Chair Larry Crandall, Board Vice Chair Operations Directors Absent: Harry Sidhu Don Webb Staff Present: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Dir. of Operations & Maintenance Jim Herberg, Director of Engineering Ed Torres, Director of Technical Services Lilia Kovac, Committee Secretary Mark Esquer Dean Fisher Norbert Gaia Tod Haynes Doug Kanis John Linder Others: Carla Dillon Gino Rampagna Juanita Skillman Simon Watson Alt. Director Bob Ooten PUBLIC COMMENTS There were no public comments. REPORT OF COMMITTEE CHAIR Committee Chair Dalton did not give a report. REPORT OF GENERAL MANAGER General Manager, Jim Ruth, briefly reported that the Sanitation District will be receiving the Environmental Achievement award from NOCWA on July 15 in Milwaukee, Wisconsin; and the Minutes of the Operations Committee March 4, 2009 Page 2 American Society Civil Engineers Award for the GWRS project, to be presented on April 23, 2009 in Washington D.C. CONSENT CALENDAR (1-6) 1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the February 4, 2009 Operations Committee meeting. 2. MOVED, SECONDED, AND DULY CARRIED: a. Approve a sole source purchase order contract with Jamison Engineering for Plant 1 Headworks Splitter Box No. 3 Channel Repair Services, for an amount not to exceed $93,800; and, b. Approve a contingency of $9,380 (10%). 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Approve a contingency increase of $70,000 (45%) to the Professional Design Services Agreement with The Austin Company for Laboratory Refurbishment at Plant No. 1, Job No. J-97, for a total contingency of $77,650 (50%); and, b) Approve a budget increase of $70,000 for Laboratory refurbishments at Plant No. 1, Job No. J-97, for a total budget amount of $487,000. 4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Approve Plans and Specifications for the P1P2 In-Plant Public Address System Expansion, Project No. FE07-34, on file at the office of the Clerk of the Board; b) Approve Addendum Nos. 1 through 4 to the plans and specifications; c) Receive and file bid tabulation and recommendation; d) Award a contract to FEI Enterprises, Inc., for the P1P2 In-Plant Public Address System Expansion, Project No. FE07-34, for an amount not to exceed $285,000; and, e) Approve a contingency of $57,000 (20%). 5. MOVED, SECONDED, AND DULY CARRIED: Ratify Change Order No. 1 to Purchase Order No. 64182-OS issued to Jamison Engineering for additional repair work to the Outfall Line for an additional $60,000, increasing the total amount not to exceed from $138,000 to $198,000. 6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Ratify Amendment No. 1 to Purchase Order No. 102907-OB issued to Hampton- Tedder Technical Services providing Electrical Acceptance Testing Services for Collection System and Treatment Plant Projects, Specification No. PSA-2007-003, for an additional amount of $150,000; and, Minutes of the Operations Committee March 4, 2009 Page 3 b) Approve Amendment No. 2 to Purchase Order No. 102907-OB issued to Hampton- Tedder Technical Services providing for Electrical Acceptance Testing Services for Collection System and Treatment Plant Projects, Specification No. PSA-2007-003, for an additional amount of $250,000; and, c) Approve a contingency of $24,000 (3%). ACTION ITEMS There were none. INFORMATION ITEMS • Corrosion Management Program – Project Manager Doug Kanis, presented a brief overview of the Sanitation District’s corrosion management program requiring support from different departments in executing the program, from planning, scheduling, confined space entry and executing; crane operators, collections, CCTV and purchasing for bidding and contracts. • CIP Status Report - Jim Herberg, Director of Engineering, presented a brief overview of the CIP current construction volume, its financial status, and how the Sanitation District is receiving competitive bids due to the slow economy. DEPARTMENT HEAD REPORTS Director of Operations and Maintenance, Nick Arhontes, reported that an in-plant 8” line failure had occurred the prior weekend, and the contractor had been brought in to locate the origin of the spill to contain and repair. Repair costs will be submitted to the Board of Directors to ratify the emergency repair costs, which at the time were estimated to reach the amount of $100,000. CLOSED SESSION There was no closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. • Minutes of the Operations Committee March 4 , 2009 Page 3 ACTION ITEMS There were none. INFORMATION ITEMS DEPARTMENT HEAD REPORTS Corrosion Management Program -Nick Arhontes , Director of Operations and Maintenance recognized Project Manager Doug Kanis who presented a brief overview of the Sanitation District's corrosion management program requiring support from different departments in executing the program (planning, scheduling, confined space entry, crane operators, collections, CCTV and contract bidding). Nick Arhontes also reported that an in-plant 8" line failure had occurred the prior weekend , and a contractor had been brought in to locate the origin of the spill to contain and repair. Repair costs will be submitted to the Board of Directors to ratify the emergency repair costs, which at the time were estimated to reach the amount of $100,000 . CIP Status Report -Jim Herberg, Director of Engineering, presented a brief overview of the current CIP construction volume, its financial status, and how the Sanitation District is receiving competitive bids due to the slow economy. CLOSED SESSION There was no closed session. ADJOURNMENT The Chair declared the meeting adjourned at 5:40p .m. The next Operations Committee meeting will be held on Wednesday, April1, 2009, at 5:00p.m. Submitted by: g ~k~ Lilia Kovac Committee Secretary H:\dept\agenda\Operations Committee\Operations 2009\0409\04 .030409 Operations Minutes .docx