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HomeMy WebLinkAbout12-03-2008 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District December 3, 2008 – 5:00 p.m. A tour of the Orange County Sanitation District’s Plant 2 facility was conducted at 4:15 p.m., followed by the regular meeting of the Operations Committee on December 3, 2008, at 5:00 p.m. at the Plant 2 Operations Center. A quorum was declared present, as follows: Operations Directors Present: Bill Dalton, Chair David Shawver, Vice Chair Charles Antos Don Bankhead Rose Espinoza Roy Moore Joy Neugebauer Harry Sidhu Constance Underhill Don Webb Doug Davert, Board Chair Larry Crandall, Board Vice Chair Operations Directors Absent: Patsy Marshall Ken Parker Staff Present: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Dir. of Operations & Maintenance Jim Herberg, Director of Engineering Sam Mowbray, Laboratory Manager Lilia Kovac, Committee Secretary Jeff Brown Dean Fisher Norbert Gaia Tod Haynes John Linder Rob Thompson Others: Alternate Director Al Krippner Alternate Director Bob Ooten PUBLIC COMMENTS There were no public comments. REPORT OF COMMITTEE CHAIR Committee Chair Dalton did not give a report. REPORT OF GENERAL MANAGER General Manager, Jim Ruth, did not give a report. CONSENT CALENDAR (1-7) Minutes of the Operations Committee December 3, 2008 Page 2 1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the November 5, 2008 Operations Committee meeting. 2. OP08-67 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Approve a budget transfer in the amount of $57,599 from New Secondary Treatment System at Plant No. 1, Job No. P1-102; $57,599 from Trickling Filters at Plant No. 2, Job No. P2-90; $40,658 from Sludge Digester Rehabilitation at Plant No. 1, Job No. P1-100; and $40,658 from Plant No. 1 66kV Substation, Job No. P1-97, to Power Monitoring and Control Systems, Job No. J- 33-3, for a total budget transfer amount of $196,514; b) Approve a Professional Design Services Agreement with DLT&V Systems Engineering to prepare programming standards and templates for Power Monitoring and Control Systems, Project No. J-33-3, for an amount not to exceed $308,015; and, c) Approve a contingency of $30,801 (10%). 3. OP08-68 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Approve a Professional Design Services Agreement with AECOM Technical Services, Inc. for Balboa Trunk Sewer Rehabilitation, Project No. 5-47, providing for engineering design services for an amount not to exceed $796,404; and, b) Approve a contingency of $79,640 (10%). 4. Staff requested item be pulled from agenda. 5. OP08-70 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Approve a Professional Consultant Services Agreement with Malcolm Pirnie, Inc. for Construction Support Services for Coast Trunk Sewer Rehabilitation, Contract No. 11-26, for an amount not to exceed $120,853; and, b) Approve a contingency of $12,085 (10%). 6. OP08-71 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to negotiate a Professional Consulting Services Agreement with EarthTech/AECOM Technical Services, Inc., for construction support services for Sludge Digester Rehabilitation at Plant No. 1, Job No. P1- 100. 7. OP08-72 MOVED, SECONDED, AND DULY CARRIED: a) Approve Plans and Specifications for the P2 Test Site Equipment Demolition, Project No. FE05-43, on file at the office of the Clerk of the Board; b) Approve Addendum Nos. 1 and 2 to the plans and specifications; c) Receive and file bid tabulation and recommendation; Minutes of the Operations Committee December 3, 2008 Page 3 d) Award a contract to Engineering/Remediation Resources Group, Inc., for the demolition and removal of the test site equipment at Plant No. 2, for an amount not to exceed $93,997.92; and, e) Approve a contingency of $18,800 (20%). ACTION ITEMS (8-9) 8. OP08-73 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to receive and file the five-year Research Strategic Plan, Specification No. CS-2006-315, prepared by Carollo Engineers. Senior Engineer, Jeff Brown, reviewed the highlights of the Research Strategic Plan with its interrelation with various operations processes, and the identification of eleven major research initiative areas. Plan reviews and updates will be conducted annually to remain focused on the most important areas for the future. 9. OP08-74 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Approve a budget increase of $2,500,000 for Air Quality Improvements, Job No. J-79, for a total budget amount of $11,668,000; b) Approve a Professional Design Services Agreement with Malcolm Pirnie Corporation for Phase 2 Pilot Engine Exhaust Emissions Reduction to furnish, install, and test a pilot system re: Air Quality Improvements, Job No. J-79, for an amount not to exceed $3,352,518; and, c) Approve a contingency of $335,252 (10%). INFORMATION ITEMS There were no items. DEPARTMENT HEAD REPORTS Director of Operations and Maintenance, Nick Arhontes, reported that the recent fires in North Orange County had temporarily interrupted monitoring communications with pump stations’ operations; however there was no damage to the equipment. Mr. Arhontes also reported that chemical prices and supplies have stabilized, and chemical efficiencies have been optimized. CLOSED SESSION There was no closed session. Minutes of the Operations Committee December 3, 2008 Page4 OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. ADJOURNMENT The Chair declared the meeting adjourned at 5:40p.m. The next Operations Committee meeting will be held on Wednesday, February 4, 2009, at 5:00p.m. Submitted by: ~1(~ L11ia ovac Committee Secretary H :\dept\agenda\Operations Comm ittee\Operations 2008\1208\120308 Operations Minutes .docx