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Home My WebLink About11-05-2008 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District November 5, 2008-5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on November 5, 2008, at 5:00 p.m. in the Sanitation District's Administrative Office. Following the Pledge of Allegiance, a quorum was declared present, as follows: Operations Directors Present: Staff Present: Ken Parker, Chair Nick Arhontes, Dir. of Operations & Maintenance Bill Dalton, Vice Chair Jim Herberg, Director of Engineering Gordon Shanks Ed Torres, Director of Technical Services Don Bankhead Lorenzo Tyner, Director of Finance and Rose Espinoza Administrative Services Patsy Marshall Lilia Kovac, Committee Secretary Roy Moore Carla Dillon Joy Neugebauer Chuck Forman David Shawver Tod Haynes Harry Sidhu John Linder Constance Underhill Brian Reed Doug Davert, Boa rd Chair Juanita Skillman Larry Crandall, Board Vice Chair Operations Directors Absent: Others: Don Webb Bob Ooten PUBLIC COMMENTS There were no public comments. REPORT OF COMMITTEE CHAIR T HF~I LEDLEINRKT~EF OFFiC _E _(_1F_ C THE'~.,,.,'· '''D ORAN E COUNTY AN "'A Trt'J i:',~/.{i/~n l ~''r·· Iff'\.··, . \ ,,.'''-'~ n.':-., NOV 19 200 8 BY: {LK. t W~nns&n.±ucr~~~lY' Committee Chair Ken Parker reported that Director Dalton was appointed to be the next Operations Committee Chair, and Director Shawver to the position of Operations Committee Vice Chair. REPORT OF GENERAL MANAGER In the General Manager's absence, Director of Engineering Jim Herberg did not give a report. CONSENT CALENDAR (1-8) 1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the October 1, 2008 Operations Committee meeting. Minutes of the Operations Committee November 5, 2008 Page 2 2 . OP08-59 3. OP08-60 4. OP08-61 5. OP08-62 6. OP08-63 7. OP08-64 MOVED, SECONDED, AND DULY CARRIED: 1) Approve Amendment No. 2 to the Professional Services Consultant Agreement with Dudek & Associates, Inc. for Standard Operating Procedures (SOP) Development, Specification No. CS-2007 -322 for an additional amount of $53,800, increasing the total amount from $115,500 to an amount not to exceed $169,300; and, 2) Approve a contingency increase of $10,500 (10%). MOVED, SECONDED, AND DULY CARRIED: 1) Approve a Professional Services Consultant Agreement with AKM Consulting Engineers for a Full- Time Associate Engineer, Specification No. CS-2008-383BD for an annual amount not to exceed $180,960, and four one-year renewal options; and, 2) Approve a contingency of $18,096 (10%). MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve an agreement with Costa Mesa Sanitary District (CMSD) transferring ownership and associated easement rights for six local sewers within the CMSD service area boundaries, in a form approved by General Counsel. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize the General Manager to execute Memoranda of Understanding Establishing A County-wide Area Spill Control Program with Orange County Flood Control District and cities or sanitary districts that own sanitary sewer collection facility pipelines within Orange County Sanitation District service area, in a form approved by General Counsel. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to negotiate a Professional Consulting Services Agreement with Black & Veatch Corporation for construction support services for Central Generation Automation, Job No. J-79-1. MOVED, SECONDED, AND DULY CARRIED : Recommend to the Board of Directors to: 1) Ratify Change Order No .1 to Purchase Order No. 103261 OB (SSJ-2008-821 ), issued to U.S. Peroxide LLC, for the application of a proprietary chemical for the temporary unit gallon price increase for ferrous chloride from $1.25/gallon delivered, plus tax, to $1.75/gallon delivered, plus tax, for a total amount not to exceed $147,000,00, for the period of September 24, 2008, through October 6, 2008, due to a declared Force Majeure; • Minutes of the Operations Committee November 5, 2008 Page 3 8. OP08-65 ACTION ITEMS 2) Approve Change Order No.2 to Purchase Order No. 1032610B (SSJ- 2008-821 ), issued to U.S. Peroxide LLC, for the application of a proprietary chemical for a unit gallon price increase for ferrous chloride from $1.25/gallon delivered, plus tax, to $1.75/gallon delivered, plus tax, for the contract period of December 1, 2008 through June 30, 2009; and, 3) Authorize a 20% unit cost escalation contingency effective December 1, 2008. MOVED, SECONDED, AND DULY CARRIED: 1) Approve a sole source Service Contract Agreement with Jamison Engineering for Plant 1 Headworks Splitter Box Channel Repairs, for an amount not to exceed $98,735.00; and, 2) Approve a 20% contingency ($19,747). No items were considered. INFORMATION ITEMS (9) 9. OP08-66 Coyote Hills Golf Course Manhole Access and Odor Control Project, Project No . FE08-04. Mr. Herberg briefly reviewed the project and its environmental impact requirements, as outlined in the Mitigation Monitoring and Reporting Program Report. The report has been made available on the Sanitation District's website for review. This item will be considered at the November Board meeting for approval. DEPARTMENT HEAD REPORTS Nick Arhontes, Director of Operations and Maintenance, and Brian Reed, Senior Environmental Specialist, briefly presented the wastewater chemical treatment at various locations, odor control program, chemical dousing process and benefits to local residents. Director of Technical Services, Ed Torres, reported that the Sanitation District has been expecting for several years a federal air permit, and recently received the draft Title V permit scheduled to be effective the end of 2008. Mr. Torres also reported that a three-year study by the Southern California Coastal Water Research Project evaluating potential regional impacts on the marine environment from pharmaceuticals and personal care products discharged by sewer and storm water agencies is nearing completion. The results of this comprehensive study will be presented at a conference in Tampa the week of November 1 ih. • Mi~utes of the Operations Committee November 5, 2008 Page4 Jim Herberg, Director of Engineering, reported that repair work on the exposed SARI line pipe has been completed and under budget. The work was completed as an emergency prior to the rainy season to avoid a possible major spill. Mr. Herberg suggested that the December Operations Committee be held at Plant 2, with a tour of the secondary treatment work completed to date prior to the meeting. CLOSED SESSION CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(b): The Operations Committee convened in closed session at 5:22p .m. pursuant to Government Code Section 54956.9(b) to discuss one matter. Confidential minutes of the Closed Session held by the Operations Committee have been prepared in accordance with California Government Code Section 54956.9(b) and are maintained by the Clerk of the Board in the official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENE IN REGULAR SESSION: The Committee reconvened in regular session at 5:46p.m . OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. ADJOURNMENT The Chair declared the meeting adjourned at 5:48 p.m. The next Operations Committee meeting and tour will be held at Plant 2 on Wednesday, December 3, 2008, at 4:15 p.m. Submitted by: (/y_LJ((}(J-M__ Lilia Kovac Committee Secretary H :\dept\agenda\Operations Committee\Operations 2008\11 08\110108 Operations Minutes.docx