HomeMy WebLinkAbout10-01-2008 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
October 1, 2008-5:00 p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was held on
October 1, 2008 , at 5:00 p.m . in the Sanitation District's Administrative Office .
Following the Pledge of Allegiance, a quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Ken Parker, Chair Jim Ruth, General Manager
Bill Dalton, Vice Chair Bob Ghirelli, Assistant General Manager
Charles Antos Nick Arhontes, Dir. of Operations & Maintenance
Don Bankhead Jim Herberg, Director of Engineering
Rose Espinoza Ed Torres, Director of Technical Services
Patsy Marshall Penny Kyle, Clerk of the Board
Roy Moore T od Haynes
Joy Neugebauer John Linder
Harry Sidhu Dave MacDonald
Constance Underhill Chuck Winsor
Don Webb Carla Dillon
Doug Davert, Board Chair Larry Gibson
Larry Crandall, Board Vice Chair Kathy Millea
Jeff Reed
Operations Directors Absent:
David Shawver
PUBLIC COMMENTS
There were no public comments.
REPORT OF COMMITTEE CHAIR
OCT 22 2008
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Committee Chair Ken Parker reported that the ocean monitoring tour scheduled for Monday,
October 61h, had a few more openings if anyone was interested .
REPORT OF GENERAL MANAGER
General Manager Jim Ruth reported he had received word earlier that day that Director Chris
Norby's father passed away and additional information would be passed on once received. He
also mentioned a memo distributed to the Directors regarding steps being taken by the
Sanitation District due to the current financial crisis.
CONSENT CALENDAR (1-11)
Items 3 and 10 were pulled off consent calendar for discussion.
.
Minutes of the Operations Committee
October 1, 2008
Page 2
1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the September 3,
2008 Operations Committee meeting .
2. OP08-48 MOVED, SECONDED, AND DULY CARRIED : Recommend to the Board of
Directors to: a) Approve Professional Consultant Services Agreement with
Butier Engineering , Inc. for Construction Management Services for Newport
Trunk Sewer and Force Mains, Bitter Point Pump Station to Coast Trunk
Sewer, Contract No. 5-58, for an amount not to exceed $1,81 0,925; and ,
b) Approve a contingency of $108,656 (6%).
3 . Item pulled for discussion .
4. OP08-50
5 . OP08-51
6 . OP08-52
7. OP08-53
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to approve Amendment No. 2 to Cooperative Projects Grants
Program Contract No. 0503 with City of Placentia providing for an eight-month
time extension .
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to: a) Approve Plans and Specifications for Area 03 Manhole
Access Improvements (3-54), Project No . FE07-01 , on file at the office of the
Clerk of the Board;
b) Receive and file bid tabulation and recommendation;
c) Award a contract to Mike Bubalo Construction Co ., Inc., for Area 03
Manhole Access Improvements (3-54), Project No. FE07-01, for an amount
not to exceed $305,500; and,
d) Approve a contingency of $106,925 (35%).
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to: a) Approve Professional Consultant Services Agreement with
Black & Veatch Corporation to provide construction support services for the
Continuous Emissions Monitoring Systems, Contract No. J-79-1A, for an
amount not to exceed $506 ,680; and,
b) Approve a contingency of $50,669 (10%).
MOVED, SECONDED, AND DULY CARRIED : Recommend to the Board of
Directors to: a) Approve a contingency increase of $243,919 (5%) to the
Professional Services Agreement with Lee & Ro, Inc., for the Replacement of
the Bitter Point Pump Station , Contract No. 5-49; Replacement of the Rocky
Point Pump Station, Contract No. 5-50; Rehabilitation for the 141h Street Pump
Station, Contract No. 5-51; Rehabilitation of the "A" Street Pump Station,
Contract No. 5-52, for a total contingency of $352,278 (7.22%); and,
b) Authorize staff to enter into negotiations with Lee & Ro, Inc. for
construction support services for the Replacement of the Bitter Point Pump
Station, Contract No . 5-49.
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Minutes of the Operations Committee
October 1 , 2008
Page 3
8. OP08-54
9. OP08-55
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to approve a contingency increase of $334,511 (6%) to the
Professional Services Agreement with Malcolm Pirnie, Inc . for the
Replacement of Ellis Avenue Pump Station, Job. No. 1-10, for a total
contingency of $611,530 (11 %).
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to receive and file the Waste Discharge Requirements Sewer
System Management Plan Compliance Status Report dated September 24,
2008.
10. Item pulled for discussion.
11 . OP08-57
3. OP08-49
10. OP08-56
MOVED, SECONDED, AND DULY CARRIED: a) Award a sole source
contract to Universal Flooring for the removal and replacement of existing
carpeting and vinyl flooring in the Administration Building at Plant No. 1 for an
amount not to exceed $170,000; and,
b) Approve a contingency of $17,000 (10%).
END OF CONSENT CALENDAR
Director Bankhead requested additional information on the selection
process as the vendor that was being recommended had the highest bid.
Jim Herberg advised that the firm was the top ranked firm, and staff met
with the vendor and clarified design assumptions and level of effort for the
work which resulted in a major reduction in the design effort including the
number of contract drawings. It was then:
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: a) Approve Professional Design Services Agreement with
MWH Americas, Inc. for Solids Thickening and Processing Upgrades, Job
No. P2-89, providing for engineering design services for an amount not to
exceed $6,983,999; and,
b) Approve a contingency of $698,400 (1 0%).
Chair Parker recognized Nick Arhontes, Director of Operations and
Maintenance, who reported on possible limitations, accessibility, and higher
costs for chemicals the Sanitation District uses for odor control in the near
future due to facilities damaged by Hurricane Ike that supply chemical
resources. It was then:
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to approve Change Order No. 4 to Purchase Order No. 102354 OB
for Purchase of Ferric Chloride, Specification No. C-2005-247, issued to
Kemira Water at an initial unit price of $610 per dry ton delivered, plus
applicable tax indexed to Iron Age Scrap Index #1 Bushing Chicago listing
benchmark of $635/ton and a pricing correction factor of 34% of the difference
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Minutes of the Operations Committee
October 1 , 2008
Page 4
ACTION ITEMS (12)
12. OP08-58
of the benchmark and index on a quarterly basis, for an estimated annual
contract amount of $4,600,925 for the period December 1, 2008 through
November 30, 2009.
Jim Herberg, Director of Engineering, recognized Dave MacDonald, Project
Manager, who provided an overview of the Air Quality Improvements project.
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to authorize staff to negotiate a Professional Design Services
Agreement with Malcolm Pirnie Corporation for Phase 2 Pilot Engine Exhaust
Emissions Reduction to furnish, install, and test a pilot system re: Air Quality
Improvements, Job No. J-79.
INFORMATION ITEMS
There were none.
DEPARTMENT HEAD REPORTS
Director of Operations, Nick Arhontes, reiterated the difficulties the chemical market is facing
that could have impacts to the Sanitation District's operations and to those living near facilities.
The Director of Technical Services, Ed Torres, provided a brief overview of meetings held with
with an independent panel on the possibility of reclaiming water from the Santa Ana River
Interceptor for the Groundwater Replenishment System, and possible negative public relations
issue that would have to be addressed.
CLOSED SESSION
There was no closed session.
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There were none.
ADJOURNMENT
The Chair declared the meeting adjourned at 5:35 p.m. The next Operations Committee
meeting is scheduled for Wednesday, November 5, 2008, at 5:00p.m.
Submitted by:
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Clerk of the Board
H:\dept\agenda\Operations Committee\Operations 2008\1108\1 001 08 Operations Minutes.docx