Loading...
HomeMy WebLinkAbout09-03-2008 Operations Committee Minutes,. MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District September 3, 2008 -5 :00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on September 3 , 2008, at 5:00 p .m . in the Sanitation District's Administrative Office . (2) ROLL CALL Following the Pledge of Allegiance, a quorum was declared present, as follows: Operations Directors Present: Ken Parker, Chair Bill Dalton, Vice Chair Charles Antos Don Bankhead Rose Espinoza Roy Moore Joy Neugebauer David Shawver Harry Sidhu Constance Underhill Don Webb Doug Davert, Board Chair Larry Crandall, Board Vice Chair Operations Directors Absent: Patsy Marshall Staff Present: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Dir. of Operations & Maintenance Jim Herberg, Director of Engineering Ed Torres, Director of Technical Services Lilia Kovac, Committee Secretary Chuck Forman Todd Haynes Sam Mowbray Simon Watson Juanita Skillman Others: Bob Ooten (3) APPOINTMENT OF CHAIR PRO TEM SEP 17 2008 No appointment was necessary. BY:.-....&1.-".-~~-- (4) PUBLIC COMMENTS There were no public comments. (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Ken Parker did not give a report. Minutes of the Operations Committee September 3, 2008 Page 2 (6) REPORT OF THE GENERAL MANAGER General Manager Jim Ruth briefly reported on the progress of negotiations with IRWD, and SAWPA expects to submit an agreement for approval within the next 60-90 days. Mr. Ruth also reported on operational issues discussed with Mike Markus from the Orange County Water District. (7) CONSENT CALENDAR ITEMS a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the July 2, 2008 Operations Committee meeting. b . OP08-38 c. OP08-39 d. OP08-40 e . OP08-41 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Approve a Professional Design Services Agreement with RBF Consulting for Temporary Upgrades to Plant Security Barriers, Project No. J-1 08, in an amount not to exceed $321 ,415; and, 2) Approve a contingency of $32,142 (10%). MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a budget increase of $128,100 for Rehabilitation of District Siphons, Contract No. 2-68, for a total budget amount of $7,684,100. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Approve Amendment No. 4 to the Professional Design Services Agreement with RMS Engineering & Design, Inc., for services related to Facilities Engineering projects, extending the contract from July 1, 2008 through June 30, 2009; and, 2) Authorize the General Manager to increase the Delegation of Authority limit (Section 7.02) to Task Order FE05-07-02 issued to RMS Engineering & Design, Inc., approving an increase of $75,000, for a total amount not to exceed $175,000 (Job No. FE05-07). MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to : 1) Approve plans and specifications for the Continuous Emissions Monitoring Systems, Contract No . J -79-1 A, on file at the office of the Clerk of the Board; 2) Approve Addendum No. 1 to the Plans and Specifications; 3) Receive and file bid tabulation and recommendation; 4) Reject the low bid from MMC Inc. as non responsive; Minutes of the Operations Committee September 3, 2008 Page 3 f OP08 -42 g. OP08-43 h OP08 -44 5) Award a construction contract to Morrow-Meadows Corporation for the Continuous Emissions Monitoring Systems, Contract No . J-79-1 A, for a total amount not to exceed $3,958,700; and, 6) Approve a contingency of $366,178 (9.25%). MOVED, SECONDED, AND DULY CARRIED: 1) Approve Change Order No. 1 to the contract issued to National Plant Services for Polymer Storage Tank Cleaning, Specification No . M-2007-331 (P.O. No . 1 029130A), authorizing an addition of $3,800, increasing the total contract amount not to exceed $101,000 for the contract period July 1, 2008 through June 30, 2009 , and all subsequent renewal periods; and, 2) Approve an annual contingency of $5,050 (5%). MOVED, SECONDED, AND DULY CARRIED : Recommend to the Board of Directors to : 1) Ratify Change Order No. 4 to the Purchase Order Contract (P.O . No. 102131 -0B) issued to Pro-Pipe Professional Pipe Services for Sewerline Cleaning For City of Tustin and Unincorporated County Property, Specification No. S-2004-209, authorizing an addition of $50,000, increasing the total amount not to exceed $300,699, for the contract period June 13, 2007 through June 12, 2008, and for all subsequent authorized renewal periods; and, 2) Approve an annual contingency of $30,000 (1 0%). MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Approve Change Order No . 1 to the Purchase Order Contract (P .O. No. 1029640A) issued to Walker Centrifuge Services, LLC, for Digester Cleaning and Debris Disposal, Specification No. S-2007-343, authorizing an addition of $1,885,001, increasing the total contract to an amount not to exceed $2,981,100 per year, and for all subsequent authorized renewal periods; and 2) Approve an annual contingency of $298,100 (1 0%). END OF CONSENT CALENDAR (8) ACTION ITEMS a . OP08-45 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a contingency increase of $272,357 (11 %) to the Professional Design Services Agreement with Malcolm Pirnie, Inc. for the Rocky Point Pump Station Replacement , Contract No. 5-50, for a total contingency of $4 70,435 ( 19% ). Minutes of the Operations Committee September 3, 2008 Page 4 b . OP08-46 c. OP08-47 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Approve a Professional Design Services Agreement with PBS&J, Inc. for the Dover Drive Trunk Sewer Relief, Contract No. 5 63, providing for engineering design services for an amount not to exceed $956,431; and, 2) Approve a contingency of $95,643 (1 0%). MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to adopt Resolution No. OCSD 08-XX, , Approving the Seventh Amended Joint Powers Agreement Confirming the Creation of An Agency Known as Southern California Coastal Water Research Project Authority (SCCWRP), in a form approved by General Counsel, providing for continuation of SCCWRPA for four years from July 1, 2009 through June 30, 2013, and approving an annual payment of $400,000. (9) INFORMATIONAL ITEMS There were none. (10) DEPARTMENT HEAD REPORTS Director of Engineering, Jim Herberg, informed the committee members that approval would be requested by the full Board for repair on the SARI Line as recommended by the Army Corps of Engineers . Mr. Herberg also provided a safety report on construction cranes. Director of Operations, Nick Arhontes, reported that he would be submitting a request for the Control Center roofing replacement at the September Board meeting. The Director of Technical Services, Ed Torres, reported on proposed Supplemental Environmental Projects; a Feasibility Study of Reclaiming SARI Line; and extended an invitation to committee members to observe the ocean monitoring operations of the Nerissa on a date to be determined. (11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY There were none . (12) CLOSED SESSION There was no closed session. Minutes of the Operations Committee September 3, 2008 Page 5 (13) ADJOURNMENT AND FUTURE MEETING DATES The Chair declared the meeting adjourned at 5:45 p.m . The next Operations Committee meeting is scheduled for Wednesday, October 1, 2008, at 5 :00 p.m. Submitted by: ~£-~ Lilia ovac Committee Secretary H:\dept\agenda\Operations Committee\Operations 2008\0908\090308 Operations Minutes .docx