HomeMy WebLinkAbout09-03-2008 Operations Committee Minutes,.
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
September 3, 2008 -5 :00 p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was held on
September 3 , 2008, at 5:00 p .m . in the Sanitation District's Administrative Office .
(2) ROLL CALL
Following the Pledge of Allegiance, a quorum was declared present, as follows:
Operations Directors Present:
Ken Parker, Chair
Bill Dalton, Vice Chair
Charles Antos
Don Bankhead
Rose Espinoza
Roy Moore
Joy Neugebauer
David Shawver
Harry Sidhu
Constance Underhill
Don Webb
Doug Davert, Board Chair
Larry Crandall, Board Vice Chair
Operations Directors Absent:
Patsy Marshall
Staff Present:
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Nick Arhontes, Dir. of Operations & Maintenance
Jim Herberg, Director of Engineering
Ed Torres, Director of Technical Services
Lilia Kovac, Committee Secretary
Chuck Forman
Todd Haynes
Sam Mowbray
Simon Watson
Juanita Skillman
Others:
Bob Ooten
(3) APPOINTMENT OF CHAIR PRO TEM SEP 17 2008
No appointment was necessary. BY:.-....&1.-".-~~--
(4) PUBLIC COMMENTS
There were no public comments.
(5) REPORT OF THE COMMITTEE CHAIR
Committee Chair Ken Parker did not give a report.
Minutes of the Operations Committee
September 3, 2008
Page 2
(6) REPORT OF THE GENERAL MANAGER
General Manager Jim Ruth briefly reported on the progress of negotiations with IRWD, and
SAWPA expects to submit an agreement for approval within the next 60-90 days. Mr. Ruth also
reported on operational issues discussed with Mike Markus from the Orange County Water
District.
(7) CONSENT CALENDAR ITEMS
a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the July 2, 2008
Operations Committee meeting.
b . OP08-38
c. OP08-39
d. OP08-40
e . OP08-41
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1) Approve a Professional Design Services Agreement
with RBF Consulting for Temporary Upgrades to Plant Security Barriers,
Project No. J-1 08, in an amount not to exceed $321 ,415; and,
2) Approve a contingency of $32,142 (10%).
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve a budget increase of $128,100 for Rehabilitation
of District Siphons, Contract No. 2-68, for a total budget amount of
$7,684,100.
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1) Approve Amendment No. 4 to the Professional Design
Services Agreement with RMS Engineering & Design, Inc., for services
related to Facilities Engineering projects, extending the contract from July
1, 2008 through June 30, 2009; and,
2) Authorize the General Manager to increase the Delegation of Authority
limit (Section 7.02) to Task Order FE05-07-02 issued to RMS Engineering
& Design, Inc., approving an increase of $75,000, for a total amount not
to exceed $175,000 (Job No. FE05-07).
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to : 1) Approve plans and specifications for the Continuous
Emissions Monitoring Systems, Contract No . J -79-1 A, on file at the office
of the Clerk of the Board;
2) Approve Addendum No. 1 to the Plans and Specifications;
3) Receive and file bid tabulation and recommendation;
4) Reject the low bid from MMC Inc. as non responsive;
Minutes of the Operations Committee
September 3, 2008
Page 3
f OP08 -42
g. OP08-43
h OP08 -44
5) Award a construction contract to Morrow-Meadows Corporation for the
Continuous Emissions Monitoring Systems, Contract No . J-79-1 A, for a
total amount not to exceed $3,958,700; and,
6) Approve a contingency of $366,178 (9.25%).
MOVED, SECONDED, AND DULY CARRIED: 1) Approve Change Order
No. 1 to the contract issued to National Plant Services for Polymer
Storage Tank Cleaning, Specification No . M-2007-331 (P.O. No .
1 029130A), authorizing an addition of $3,800, increasing the total
contract amount not to exceed $101,000 for the contract period July 1,
2008 through June 30, 2009 , and all subsequent renewal periods; and,
2) Approve an annual contingency of $5,050 (5%).
MOVED, SECONDED, AND DULY CARRIED : Recommend to the Board
of Directors to : 1) Ratify Change Order No. 4 to the Purchase Order
Contract (P.O . No. 102131 -0B) issued to Pro-Pipe Professional Pipe
Services for Sewerline Cleaning For City of Tustin and Unincorporated
County Property, Specification No. S-2004-209, authorizing an addition of
$50,000, increasing the total amount not to exceed $300,699, for the
contract period June 13, 2007 through June 12, 2008, and for all
subsequent authorized renewal periods; and,
2) Approve an annual contingency of $30,000 (1 0%).
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1) Approve Change Order No . 1 to the Purchase Order
Contract (P .O. No. 1029640A) issued to Walker Centrifuge Services,
LLC, for Digester Cleaning and Debris Disposal, Specification No.
S-2007-343, authorizing an addition of $1,885,001, increasing the total
contract to an amount not to exceed $2,981,100 per year, and for all
subsequent authorized renewal periods; and
2) Approve an annual contingency of $298,100 (1 0%).
END OF CONSENT CALENDAR
(8) ACTION ITEMS
a . OP08-45 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve a contingency increase of $272,357 (11 %) to the
Professional Design Services Agreement with Malcolm Pirnie, Inc. for the
Rocky Point Pump Station Replacement , Contract No. 5-50, for a total
contingency of $4 70,435 ( 19% ).
Minutes of the Operations Committee
September 3, 2008
Page 4
b . OP08-46
c. OP08-47
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1) Approve a Professional Design Services Agreement
with PBS&J, Inc. for the Dover Drive Trunk Sewer Relief, Contract
No. 5 63, providing for engineering design services for an amount not to
exceed $956,431; and,
2) Approve a contingency of $95,643 (1 0%).
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to adopt Resolution No. OCSD 08-XX, , Approving the
Seventh Amended Joint Powers Agreement Confirming the Creation of
An Agency Known as Southern California Coastal Water Research
Project Authority (SCCWRP), in a form approved by General Counsel,
providing for continuation of SCCWRPA for four years from July 1, 2009
through June 30, 2013, and approving an annual payment of $400,000.
(9) INFORMATIONAL ITEMS
There were none.
(10) DEPARTMENT HEAD REPORTS
Director of Engineering, Jim Herberg, informed the committee members that approval would be
requested by the full Board for repair on the SARI Line as recommended by the Army Corps of
Engineers . Mr. Herberg also provided a safety report on construction cranes. Director of
Operations, Nick Arhontes, reported that he would be submitting a request for the Control
Center roofing replacement at the September Board meeting. The Director of Technical
Services, Ed Torres, reported on proposed Supplemental Environmental Projects; a Feasibility
Study of Reclaiming SARI Line; and extended an invitation to committee members to observe
the ocean monitoring operations of the Nerissa on a date to be determined.
(11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY
There were none .
(12) CLOSED SESSION
There was no closed session.
Minutes of the Operations Committee
September 3, 2008
Page 5
(13) ADJOURNMENT AND FUTURE MEETING DATES
The Chair declared the meeting adjourned at 5:45 p.m . The next Operations Committee
meeting is scheduled for Wednesday, October 1, 2008, at 5 :00 p.m.
Submitted by:
~£-~
Lilia ovac
Committee Secretary
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