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Home My WebLink About06-12-2008 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District June 12, 2008-5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on June 12, 2008, at 5:00p.m. in the Sanitation District's Administrative Office. (2) ROLL CALL Following the Pledge of Allegiance, a quorum was declared present, as follows: Operations Directors Present: Staff Present: Larry Crandall, Chair Ken Parker, Vice Chair Charles Antos Don Bankhead James Gomez Patsy Marshall Roy Moore David Shawver Harry Sidhu Constance Underhill Don Webb James M. Ferryman, Board Chair Doug Davert, Board Vice Chair Operations Directors Absent: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Dir. of Operations & Maintenance Jim Herberg, Director of Engineering Ed Torres, Director of Technical Services Lorenzo Tyner, Director of Finance and Administrative Services Lilia Kovac, Committee Secretary Tod Haynes, Engineering Manager Matt Smith, Engineering Manager Layne Baroldi Carla Dillon Bob Geggie Randy Kleinman Gino Rampagna Jeff Reed Juanita Skillman Simon Watson Mike White Chuck Winsor Others: THFILE0D IN THE OFFICE OF IE LEAK OF THE BOARD ORANGE COUNTY SANITATION DISTRICT JUN 25 2008 BY:.__~._,;.-~"""""'=. """""""'"""""-"""""" Brad Hogin, General Counsel Debby Cherney, IRWD (3) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (4) PUBLIC COMMENTS There were no public comments . . Minutes of the Operations Committee June 12, 2008 Page 2 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Crandall reported that Chair Jim Ferryman, Vice Chair Doug Davert, and he had traveled to Sacramento to meet with legislators and leaders of the Senate and State Assembly to discuss the state budget, and the possibility of an additional Prop 218 notice to taxpayers for additional service rate increases if property tax revenues are reduced by the State. (6) REPORT OF THE GENERAL MANAGER Jim Ruth, General Manager, reported that he had attended the celebration of the Orange County Water District's 751h Anniversary. (7) CONSENT CALENDAR ITEMS a . MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the May 7, 2008 Operations Committee meeting. b. c. Director Gomez abstained. OP08-27 OP08-28 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Award a contract to Jones Chemicals Inc., for the Purchase of Sodium Hypochlorite -NaOCI (Bleach) Solution, Specification No. C-2008-374BD for a unit price of $0.5331 per gallon, plus freight of $0.0600 per gallon, plus applicable sales tax for an estimated amount of $7,295,600 for the contract period August 11, 2008 through August 10, 2009, with four one-year renewal options; and 2) Approve a 10% annual cost escalation contingency. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Award a contract to Jones Chemicals Inc, for the purchase of Sodium Bisulfite Solution (NaHS03), Specification No. C-2008-379BD for contract period August 11, 2008 through August 31, 2009 for a unit price of $0.7539 per gallon plus freight of $0.0600 per gallon, plus applicable sales tax for an estimated amount of $523,380 with four one-year renewal options; and 2) Approve a 10% annual cost escalation contingency. END OF CONSENT CALENDAR Minutes of the Operations Committee June 12, 2008 Page 3 (8) ACTION ITEMS a. OP08-29 b. OP08-30 c. OP08-31 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Award a sole-source contract with US Peroxide, LLC, for the application of a proprietary chemical process which uses hydrogen peroxide regenerated iron for odor and corrosion control, for the period August 1, 2008 through June 30, 2009, for the unit prices of $1.25/gallon delivered, plus tax for ferrous chloride; $1.59/gallon delivered, plus tax for hydrogen peroxide (27%); and $2 .85/gallon delivered , plus tax for hydrogen peroxide (50%), for an estimated annual amount of $2,128,000. 2) Authorize a 10% unit cost escalation contingency. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) approve Plans and Specifications for the Temporary Primary Sludge Diversion from Plant 1 to Plant 2, Contract No. P1-1 01A, on file at the office of the Clerk of the Board ; 2) Receive and file bid tabulation and recommendation ; 3) Reject low bid from Caliagua, Inc. as "Non Responsive " due to its failure to provide the information required under Public Contract Code §4100 et seq . in its Bid; 4) Award a construction contract to Orion Construction Corporation for Temporary Primary Sludge Diversion from Plant 1 to Plant 2, Contract No. P1-101A, for a total amount not to exceed $567 ,000; and , 5) Approve a contingency of $56 ,700 (10%). MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to : 1) Approve a Budget increase of $700,000 for Rehabilitation of Westside Pump Station, Contract No. 3-52, for a total budget amount of $9 ,540,000; 2) Approve Plans and Specifications for the Rehabilitation of Westside Pump Station, Contract No. 3 -52 , on file at the office of the Clerk of the Board; 3) Approve Addendum No . 1 to the plans and specifications; 4) Receive and file bid tabulation and recommendation; 5) Award a contract to Norman A. Olsson Construction Inc. for the construction of the Rehabilitation of Westside Pump Station, Contract No. 3 -52 , for a total amount not to exceed $5,885,000 ; and , 6) Approve a contingency of $294,250 (5%). 'Minutes of the Operations Committee June 12, 2008 Page4 (9) INFORMATIONAL ITEMS a. OP08-32 b . OP08-33 c. OP08-34 2008-09 and 2009-10 Proposed Budget-Lorenzo Tyner Director of Finance and Administrative Services, Lorenzo Tyner, briefly presented the highlights of the proposed budget, including staffing levels, CIP expenditures, operating expenses, income, and financing of the two- year budget. EnerTech Biosolids Management Option Update Layne Baroldi, Environmental Supervisor, presented a brief overview of construction status of the biosolids processing plant, scheduled to be completed late in 2008. WERF Report on Methods for Cost-Effective Rehabilitation of Private Lateral Sewers . Director of Operations and Maintenance, Nick Arhontes, reported on the special research project completed by the Water Environment Research Foundation for cost efficiencies to the maintenance, repair and replacement of sewer laterals . Copies of the study will be distributed to the member cities and agencies in CD format, as well as the Board members. (10) DEPARTMENT HEAD REPORTS Director of Technical Services, Ed Torres, reported that the Sanitation District received an Administrative Civil Liability Complaint from the Santa Ana Regional Water Quality Control Board for the release to the short outfall during a repair activity on April 29, 2006. This item will be submitted to the June Board meeting for approval of settlement agreement. (11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY Committee Chair Larry Crandall, thanked the committee members for the support as committee chair, and vote to the position of Board Vice Chair. Mr. Crandall also announced the appointment of Director Ken Parker as Chair of Operations Committee, and Director Bill Dalton as Operations Committee Vice Chair effective July 1, 2008 . (12) CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(b),(c): The Committee convened in closed session at 5:55p.m. pursuant to Government Code Section 54956 .9(b),(c). RECONVENE IN REGULAR SESSION: The Board reconvened in regular session at 6 :03p.m. " Minutes of the Operations Committee June 12, 2008 Page 5 (13) ADJOURNMENT AND FUTURE MEETING DATES The Chair declared the meeting adjourned at 6:04p.m . The next Operations Committee meeting is scheduled for Wednesday, July 2, 2008, at 5:00p.m. Submitted by: sfl'Jl~tr~ t{iJ1Kovac Committee Secretary H:\dept\agenda\Operations Committee\Operations 2008\0608\061208 Oper Minutes.docx